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Notice of Intent to Sole Source - Thorlabs Equipment

General Information

  • Contract Opportunity Type: Special Notice (Original)
  • Original Published Date: Jan 04, 2022 06:08 pm EST
  • Original Response Date: Jan 06, 2022 12:00 pm EST
  • Inactive Policy: 15 days after response date
  • Original Inactive Date:
  • Initiative:
    • None

Classification

  • Original Set Aside:
  • Product Service Code: 6640 - LABORATORY EQUIPMENT AND SUPPLIES
  • NAICS Code:
    • 334516 - Analytical Laboratory Instrument Manufacturing
  • Place of Performance:
    West Point , NY 10996
    USA

Description

The Mission and Installation Contracting Command (MICC) at West Point intends to negotiate and award a purchase order on a sole source basis to only one responsible source in accordance with FAR 13.106-1(b)(1)(i).  "Only one responsible source" is based on the company being the sole developer and provider of the product and/or service and is therefore the only source capable of satisfying the Government's requirement.  The Government intends to solicit and negotiate with:

                                    Thorlabs Inc.

                                    56 Sparta Avenue

                                    Newton, NJ. 07860-0366

This is considered a sole source to Thorlabs Inc because - to the best of MICC West Point’s knowledge and based on market research – Thorlabs Inc is the only known source that can provide the exact items needed to meet our requirement.  The requirement is in support of a pre-existing Microscopic Imaging System previously purchased from Thorlabs Inc that is still under warranty.  Thorlabs Inc is the original equipment manufacturer (OEM) with trademark and patent ownership of the Microscopic Imaging System.  They are the only company that can provide the item with annual preventative maintenance, spare parts, technical / field support, and upgrades in accordance with the original operating specs.  Any repairs performed by third party service providers will void all warranty and maintenance agreement obligations by Thorlabs Inc.  Thorlabs Service Technicians are the only known engineers certified to service the equipment.  No other potential sources are known to exist.   

MFR:  Thorlabs Inc.

P/N#:  WPMH10M-780

ITEM:  25.4mm, Mounted Multi Order 1/2 Waveplate 780nm

COMMODITY:  9002900000

RoHS:  A (compliant 2011/65/EU)

HTSU:  9002.90.9500

QTY:  7 each

MFR:  Thorlabs Inc.

P/N#:  EDU-VS1

ITEM:  Viewing Screen

COMMODITY:   3926.90.9990

RoHS:  A (compliant EU 2015/863)

HTSU:  3926.90.9990

QTY:  25 each

MFR:  Thorlabs Inc.

P/N#:  SPW301

ITEM:  3/8 inch, 9mm Spanner Wrench

COMMODITY:  8204.11.0060

RoHS:  A (compliant EU 2015/863)

HTSU:  8204.11.0060

QTY:  3 each

MFR:  Thorlabs Inc.

P/N#:  PM400K3

ITEM:  Power & Energy Meter, Slim Si Sensor, 400 - 1100nm, 5/500mW

COMMODITY:  9027.50.4060

RoHS:  A (compliant EU 2015/863)

HTSU:  9027.50.4060

QTY:  25 each

MFR:  Thorlabs Inc.

P/N#:  PH3-P5

ITEM:  3" Post Holder with Spring-loaded Thumbscrew Pack of 5

COMMODITY:  7610900050

RoHS:  A (compliant 2011/65/EU)

HTSU:  7610900050

Qty:  22 each

MFR:  Thorlabs Inc.

P/N#:  TR3-P5

ITEM:  1/2" Dia. x 3” Length (Pack of 5 Post)

COMMODITY:  9033.00.9000

RoHS:  A (compliant EU 2015/863)

HTSU:  9033.00.9000

QTY:  17 each

MFR:  Thorlabs Inc.

P/N#:  XT66C4

ITEM:  XT66 Clamping Platform, 40mm Long

COMMODITY:  9033000000

RoHS:  A (compliant EU 2015/863)

HTSU:  9033009000

Qty:  75 each

MFR:  Thorlabs Inc.

P/N#:  CL5-P5

ITEM:  Clamp 'L' shape 0.68" x 0.75", 5 Pack

COMMODITY:  8205700090

RoHS:  A (compliant EU 2015/863)

HTSU:  8205700090

QTY:  20 each

MFR:  Thorlabs Inc.

P/N#:  XT66SP-1000

ITEM:  XT66 single profile, 1000mm

COMMODITY:  9033.00.9000

RoHS:  A (compliant EU 2015/863)

HTSU:  9033.00.9000

QTY:  25 each

MFR:  Thorlabs Inc.

P/N#:  LMR1-P5

ITEM:  Lens mounting ring for 1" dia optic, 5 pack

COMMODITY:  9033.00.9000

RoHS:  A (compliant 2011/65/EU)

HTSU:  9033.00.9000

QTY:  4 each

MFR:  Thorlabs Inc.

P/N#:  C1513

ITEM:  Mounting Post Kinematic V-Clamp Mount

COMMODITY:  8205700090

RoHS:  Compliant

HTSU:  8205700090

QTY:  8 each

MFR:  Thorlabs Inc.

P/N#:  RSP1

ITEM:  Rotation Stage For 1" Optics 2.2"OD 1.062-20 ID

COMMODITY:  9033.00.9000

RoHS:  A (compliant EU 2015/863)

HTSU:  9033.00.9000

QTY:  32 each

MFR:  Thorlabs Inc.

P/N#:  PF20-03-P01-10

ITEM:  10 Pack of Ø2" Protected Silver Mirror

COMMODITY:  9001.90.6000

RoHS:  A (compliant EU 2015/863)

HTSU:  9001.90.6000

QTY:  2 each

MFR:  Thorlabs Inc.

P/N#:  PF10-03-P01-10

ITEM:  10 Pack of Ø1" Protected Silver Mirror

COMMODITY:  9001.90.6000

RoHS:  A (compliant EU 2015/863)

HTSU:  9001.90.6000

QTY:  5 each

MFR:  Thorlabs Inc.

P/N#:  LSB04

ITEM:  D= 25.4mm 35pc N-BK7 Plano-CX, Plano-CC, Bi-CX, Bi-CC

COMMODITY:  9002.90.9500

RoHS:  Compliant

HTSU:  9002.90.9500

QTY:  3 each

MFR:  Thorlabs Inc.

P/N#:  LDC205C

ITEM:  Benchtop LD Current Controller, ±500mA HV

COMMODITY:  9032.89.4000

RoHS:  B (2011/65/EU ann. III/IV)

HTSU:  9032.89.4000

QTY:  9 each

MFR:  Thorlabs Inc.

P/N#:  POWER CORD USA

ITEM:  POWER CORD USA - Value for Customs Purposes Only $1 or €1

COMMODITY:  8544.42.9010

RoHS:  A (compliant EU 2015/863)

HTSU:  8544.42.9010

QTY:  9 each

MFR:  Thorlabs Inc.

P/N#:  KM100PM

ITEM:  Kinematic Prism Mount

COMMODITY:  9033.00.9000

RoHS:  A (compliant EU 2015/863)

HTSU:  9033.00.9000

QTY:  16 each

MFR:  Thorlabs Inc.

P/N#:  GR13-1210

ITEM:  Grating, Ruled, 1200/mm, 1000nm Blaze, 12.7X12.7x6mm

COMMODITY:  9001907000

RoHS:  E (not subj. but compliant)

HTSU:  9001.90.9000

QTY:  16 each

MFR:  Thorlabs Inc.

P/N#:  KM05S

ITEM:  Kinematic Mirror Mount For 1/2" Square Optics

COMMODITY:  9033.00.9000

RoHS:  Compliant

HTSU:  9033.00.9000

QTY:  5 each

MFR:  Thorlabs Inc.

P/N#:  L785H1

ITEM:  785 nm, 200 mW, Ø5.6 mm, H Pin Code, Laser Diode

COMMODITY:  8541402000

RoHS:  Compliant

HTSU:  8541.10.0070

QTY:  2 each

MFR:  Thorlabs Inc.

P/N#:  SR9B-DB9

ITEM:  ESD Protection for LT-Series Laser Tubes

COMMODITY:  8541900000

RoHS:  Compliant

HTSU:  8541900000

QTY:  5 each

MFR:  Thorlabs Inc.

P/N#:  LT230P-B

ITEM:  Collimation Tube with Optic, 0.75" Package Length

COMMODITY:  9013800000

RoHS:  A (compliant EU 2015/863)

HTSU:  9013.80.9000

QTY:  5 each

MFR:  Thorlabs Inc.

P/N#:  PSHA

ITEM:  Adjustable Height Collar

COMMODITY:  9033000000

RoHS:  A (compliant 2011/65/EU)

HTSU:  9033009000

QTY:  5 each

MFR:  Thorlabs Inc.

P/N#:  R2-P5

ITEM:  Ø1/2in Post Collar, 5 pack

COMMODITY:  8205700090

RoHS:  A (compliant 2011/65/EU)

HTSU:  8205700090

QTY:  2 each

MFR:  Thorlabs Inc.

P/N#:  PBS122

ITEM:  12.7mm Polarizing Beamsplitter Cube 620-1000nm

COMMODITY:  9001.90.5000

RoHS:  A (compliant EU 2015/863)

HTSU:  9001.90.5000

QTY:  8 each

MFR:  Thorlabs Inc.

P/N#:  BS013

ITEM:  25.4mm NP 50:50 Beamsplitter Cube 400-700nm

COMMODITY:  9001.90.5000

RoHS:  A (compliant EU 2015/863)

HTSU:  9001.90.5000

QTY:  15 each

MFR:  Thorlabs Inc.

P/N#:  BC207VIS

ITEM:  CMOS Camera Beam Profiler, VIS, Ø20μm - 7.0 mm

COMMODITY:  9027.50.4060

HTSU:  9027.50.4060

QTY:  1 each

MFR:  Thorlabs Inc.

P/N#:  BA2-P5

ITEM:  Mounting base 2x3x3/8 Pack of 5

COMMODITY:  9031.90.9160

RoHS:  A (compliant 2011/65/EU)

HTSU:  9031.90.9160

QTY:  23 each

MFR:  Thorlabs Inc.

P/N#:  TC2

ITEM:  20 pcs Wrench Set with Stand

COMMODITY:  8204110030

RoHS:  A (compliant EU 2015/863)

HTSU:  8204110030

QTY:  7 each

MFR:  Thorlabs Inc.

P/N#:  LG9

ITEM:  Laser Glasses, Amber Lenses, 25% Visible Light Transmission

COMMODITY:  9004.90.0000

RoHS:  A (compliant EU 2015/863)

HTSU:  9004.90.0000

QTY:  20 each

This Notice of Intent is not a request for competitive proposals and no solicitation document is available.  However, any interested party that believes is capable of meeting our requirement may identify themselves but must submit evidence of their capability to fulfill the requirement as an Authorized Agent.  If a vendor is an Authorized Agent of Thorlabs Inc., they must submit written proof from Thorlabs Inc that says they have permission to sell / distribute / service their equipment on Thorlabs’s behalf (documents will be verified with Thorlabs).  All interested parties must provide the following data with their responses: 

1.  Full Company Name and Address

2.  DUNS Number

3.  CAGE Code

4.  TAX ID# (aka “EIN” or “TIN”#)

5.  Business Size ("Large" or "Small"… must be stated on your reply)

6.  The NAICS Code(s) your company uses to identify its business size (list ALL of them).

7.  Company POC, Email, Phone#

8.  Proof (no exceptions) - -  

     a.  Authorization Letter from Thorlabs Inc that states you are an Authorized Agent of Thorlabs Inc with permission to install parts / components and service their equipment on their behalf.

The Small Business Administration (SBA) NAICS Code is 334516 and the SBA Size Standard is 1,000 employees. 

A determination not to compete the proposed requirement based on the responses to this notice is solely within the discretion of the Government.  Any information received will be considered solely for market research purposes to determine a competitive procurement.  Responses must be submitted in writing by the closing No-Later-Than (NLT) date and time stated below.  No telephone responses or requests will be accepted.  Please submit all documents and responses to jorge.l.acevedo4.civ@army.mil by NLT 01/06/22 @ 12:00 PM (EST).  

Contact Information

Contracting Office Address

  • KO DIRECTORATE OF CONTRACTIN MADC 681 ROGERS PLACE 1ST FLOOR
  • WEST POINT , NY 10996-1514
  • USA

Primary Point of Contact

Secondary Point of Contact





History

  • Jan 21, 2022 11:55 pm ESTSpecial Notice (Original)