Material Handling Vehicle Maintenance Services DFAS-IN

The purpose of this contract is to provide quarterly maintenance for material handling vehicles for Defense Finance and Accounting Service-Indianapolis (DFAS-IN), 8899 East 56th Street, Indianapolis, IN 46249 and applicable off-site warehouse(s). This effort is to establish a maintenance contractor to keep vehicle operations running as efficiently as possible. DFAS currently has 14 (fourteen) vehicles that include electric pallet jacks, electric forklifts, and electric EZ-GO carts. There is currently no established maintenance contract in place, as such, this is deemed a new requirement.  

The contract will consist of three quoted components that will be invoiced quarterly (QTY 4 represents this being invoiced 4 times per year) and one component that will be invoiced per hour:

1. Scheduled routine/preventative maintenance. Preventive maintenance of DFAS-Indianapolis’s material handling vehicles shall follow each manufacturer’s maintenance schedule while conforming to planned quarterly contract performance as well as general maintenance items when deemed applicable. Preventative maintenance schedules include but is not limited to, the following: parts and labor for typical maintenance items (i.e. fluid/oil/air filters, coolant, OEM recommended hydraulic fluid, general lubricants, etc.).  Please see the list of 14 Vehicles in the RFQ or SOW.  When quoting, please breakout the pricing for 5 Cart Material Handling Vehicles, 5 Forklift Material Handling Vehicles and 4 Pallet Jack Material Handling Vehicles.
2. Estimated Parts Cost for Quarterly Scheduled Service Maintenance for ALL 14 Material Handling Vehicles (Your best estimate of pricing per quarter).
3. Unscheduled Maintenance for ALL 14 Material Handling Vehicles (Hourly Rate). It is estimated that 30 Hours will be required per year across ALL 14 Vehicles.
4. Estimated Parts Cost for Unscheduled Quarterly Service for ALL 14 Material Handling Vehicles (Your best estimate of pricing per quarter).