Information Technology Services Management (ITSM)Application

Notice of Intent

NAICS Code: 541511 Custom Computer Programming Services. The US Environmental Protection Agency (EPA) has a requirement for continuation of services under the current contract: GS-35F-0255X task order: EP-G15H-01158, as described below.

The U.S. Environmental Protection Agency (U.S. EPA) uses contactor support as follows:

The Information Technology Service Management (ITSM) Application Support contractor support’s Office of Information Technology Operation (OITO) in furthering the role of the Service Tracking and Reporting (STAR) and Task Tracking Tool (T3) applications within OITO and throughout EPA by maintaining their operations and developing additional modules, features, functionality, and user-interface enhancements. Through the use of STAR and T3, the overall goal of the project is to integrate OITO’s Working Capital Funds (WCF) services, as well as various contract vehicles and operational practices that support them, under one umbrella of unified rules, processes, reporting and shared best practices.

The distinct ITSM Application Support to be provided are as follows:

• Project Management Office Support
• The operation and maintenance of the STAR and T3 applications
• Optional Task in support of OITO’s ongoing operations, to include:
  • Change Management Support
  • Purchase of Ancillary Products and Services
  • STAR as a WCF Service

The current contract: GS-35F-0255X task order: EP-G15H-01158, period of performance will be extended for six months, from 05-16-22 to 11-15-22. The Government intends to compete and award a follow-on contract for a possible one-year base period and four one-year option periods in accordance with the Federal Acquisitions Regulation (FAR). However, due to delays in the acquisition process, the contract for follow on services will not be awarded prior to the current expiration date of 05-15-22 of contract: GS-35F-0255X task order: EP-G15H-01158. Since the services of the contract are critical and cannot lapse, the EPA must extend the period of performance of the current contract for an additional six months to allow time for the new follow-on contract to be awarded. The EPA intends to negotiate this period of performance extension on a sole source basis.

During this extension period, in the short-term, a substantial amount of knowledge transfer resources would be required to transfer the knowledge and expertise to a new contractor. The use of a new contractor would require an extensive phase-in period to facilitate the full knowledge transfer, complete the attainment of personnel and other resources required for contract execution, and complete the transition of contractual responsibilities. In the short term, use of another contractor would result in a significant loss of efficiency due to the learning curve of the new personnel. In the short-term, there are no other contractors that can maintain the required infrastructure to sustain this effort without any duplication of effort or degradation of support.

The intent of this notice alerts the vendor community to the extension of contract: GS-35F- 0255X task order: EP-G15H-01158, and the upcoming opportunity for competition of this opportunity. This notification alerts all vendors to this action and to determine if any other source(s) exist; and, therefore, no solicitation is available. A determination by the Government not to compete this proposed contract extension based upon responses to this notice is solely within the discretion of the Government. Information received will be considered solely for the purpose of determining whether competition is viable. Responses to this notice should be submitted to the Contract Specialist, Stacy McAvoy via the following e-mail address (mcavoy.stacy@epa.gov) within 15 days from the date of this notice.