Renovation of Guard Post at the Chancery, U.S. Embassy Baku, Azerbaijan

Dear Prospective Offeror:

Subject: Request for Quotes 19AJ2024Q0023

Enclosed is a Request for Quotes (RFQ) for Renovation of Guard Post at the Chancery, U.S. Embassy Baku, Azerbaijan.  If you would like to submit a quotation, follow the instructions in Section J of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form that follows this letter.

The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price.  We intend to award a contract/purchase order based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

The Embassy intends to conduct a pre-proposal conference at the site, The pre-proposal conference will be held on August 15, 2024 at 11:00 am Baku time at U.S. Embassy Baku, 111 Azadliq ave. Prospective offerors/quoters should contact Procurement Agent Anar Rzayev at rzayeva@state.gov by August 14, 2024 for additional information or to arrange entry to the building.

Quotations are due by 18:00 Baku time August 29, 2024. No quotations will be accepted after this time. Quotations must be in English and incomplete quotations will not be accepted.

The subject line of your email MUST have 19AJ2024Q0023 for tracking purposes. 

Your quotation must be submitted electronically to BAKUBIDBOX@STATE.GOV and CC-ed BAKUBIDBOX@GMAIL.COM. It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 25MB. If the file size should exceed the 25MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.

In order for a quotation to be considered, you must also complete and submit the following:

1. SF-1442

2. Section A, Pricing

3. Section L Representations and Certifications

4. Additional information as required in Section J

5. Proof of SAM Registration

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.