FCI FORT DIX EMERGENCY ROOF DAMAGE REPAIR; WINTER-WIND STORM JANUARY 09-10, 2024

INTRODUCTION
The Federal Correctional Institution (FCI) located at Fort Dix, New Jersey, intends to make a single award to a
responsible entity for the repair or replacement of EDPM Roofing on select buildings and other storm damage
repairs as set forth in this solicitation/contract.
The Government reserves the right to award without discussion and to make a single award. Therefore, each
initial quoted should contain the best terms from a cost or price standpoint.
PLACE OF PERFORMANCE
FCI Fort Dix
5755 Hartford Road
Joint Base MDL, NJ 08640

SCHEDULE OF DELIVERY PERFORMANCE
The contractor will provide all labor, material and equipment necessary to remove, replace and/or repair the
EPDM roofing, dens deck, insulation, fascia, to include all wood nailers, flashings, terminations, anchors,
gutters and downspouts. The roofs received storm related damage due to high winds.
All work is to be performed in accordance with specifications and drawings prepared by STV Incorporated
unless otherwise noted to include but not limited to updates in building codes and wind shear requirements.
The roof repair and /or replacement will be conducted on the following roofs:
Building 5741 -Repair
Building 5831 -Repair

Building 5741 is considered to be in a high wind shear area and repairs should meet or exceed those
requirements set forth by industry standards.
The following buildings will require repairs and/or replacement to the fascia, flashing, gutters, and
downspouts. The roofs upon visual inspection appear to be intact:
Building 5811
Building 5812

SCHEDULE OF PERFORMANCE
Working hours are Monday thru Friday 7:00AM-3:00PM to exclude federal holidays except during
emergencies. Any work required to be completed at any other time than noted above must be requested in
writing to the Contracting Offic r's Representative (COR). The COR will review any request for a change
in schedule and make a determination. It shall be the responsibility of the Contractor to familiarize himself, his employees, and any
subcontractors of the working hours and conditions in the correctional facility, as working hours may
not constitute a full eight-hour work day. The Government assumes no responsibility to the Contractor
nor to any subcontractors for shorter hours due to i stitutional emergencies or entry and/or exit of
workers necessitated by normal institution routines. Contractors should plan for a minimal amount of time accrued for security considerations, i.e., movement through the secure entrance to the work site, delays due to inmate movement, institution lock-down,
institutional emergencies, tool inventories checklist, and material loading and unloading. In the event of an institutional emergency, the Contractor will be instructed to secure all work, secure and stow all tools, equipment and materials, and the Contractor will be escorted out of the institution. Work will be allowed to resume once the institution emergency passes.

INSTITUTION SECURTIY
Contractor employees working at the FBOP institution will be subject to a background investigation after
award of the contract. Contractor employees must complete all applicable forms provided by the FBOP.
Following the investigation, the FBOP will provide the Contractor with a list of employees cleared to
work at the institution. If a Contractor's employee is not cleared, that fact will only be communicated to the Contractor. No additional justification will be released.

The contractor and their construction staff awarded the project will be required to attend a four (4) hour
orientation and security procedures training. The contractors and any subcontract staff are required to
attend. This training must be accomplished prior to any contract or subcontract employee being granted
access to federal property to start work.

All contractors/subcontractors will be issued and required to wear a picture ID/contractor badge
provided by the institution. For security reasons, the badge will be worn in a visible manner as directed
by the Contracting Officer's Representative.

All contractors and subcontractor employees will provide a check list of all employees on site each day
to the COR, verifying the number of workers on site each day and that all workers are approved to be on
site.
The Contractor agrees to adhere to all regulations as outlined in HSPD-12 (Homeland Security
Presidential Directive), agrees to adhere to all regulations prescribed by the institution for safety, custody
and conduct of staff, contractor workers and inmates. The Contractor may at any time be removed from
the institution grounds at the discretion of the Warden.
DELILVERY OF MATERIALS
All construction related equipment and materials required for the contractor to work on this project will
be processed by the contractor and delivered to the contractors approved storage area. Any construction
related deliveries which are delivered on site, can be received by the contractor Monday through Friday,
excluding Federal Holidays between the hours of 7:00AM - 3:00PM. The contractor will be required
to notify the COR when a delivery is scheduled and a contractor representative must be present at time
of delivery. Under no circumstances will institutional staff be responsible for the acceptance of any
Contractor or company deliveries. The contractor shall be responsible for providing their own means of
loading and unloading materials and/or equipment.
All materials that enter the secure institution will have to be placed on a pallet and scanned through an xray
machine to ensure no contraband is present before proceeding to enter the
secure area(s) of the institution. This step will be conducted during the normal working hours and could
delay entrance to the secure institution. The contractor should plan accordingly on days material(s) are
required to enter the secure institution.
DESCRIPTION OF BUILDING ROOF
All work is to be performed in accordance with specifications and drawings prepared by STV
Incorporated unless otherwise noted to include but not limited to updates in building codes and wind
shear requirements.
All materials specified by STV Incorporated must be brand name or an equal product. Should the
contractor choose to submit an equal product, you must submit all technical specification of the equal
product to be analyzed and a technical determination issued with acceptance/non-acceptance.
Building 5741 -Building Type "B" Roofing Plan Building 5831 -Building Type "E"
Roofing Plan
Repairs as specified by the institution will not receive a full replacement of materials, rather the minimum
amount of viable material to make the roof back to specifications previously set forth.
REMOVAL OF EXISTING BUILDING ROOFING
The contractor will be responsible for removal and disposal of all materials in accordance with all
Federal, State, and local applicable laws. An open top dumpster(s) provided by the contractor can be

utilized daily at the building site if work area is suitable for such equipment. The dumpster will have to
remain in a secure area accordingly to policies prior to full removal off of institutional grounds.
TESTING AND INSPECTION AND WARRANTIES:
The contractor at a minimum shall meet manufacturer recommendations, and industry standards set
forth in accordance with all federal, state and local regulations. Upon the completion of the installation,
the contractor will inspect the end product for sign-off performance to the satisfaction of the Contract
Officer Representative (COR). The contractor will
provide at a minimum a two (2) year warranty on all work performed and a minimum of a fifteen (15)
year warranty on all products from the manufacturer. If the manufacturer warranty does not meet the
fifteen (15) year minimum warranty requirement, the contractor must provide an approved replacement
product to meet obligations or absorb the warranty requirements set forth in this contract award.
STORAGE OF TOOLS, MATERIALS, AND EQUIPMENT
All contractor tools shall be inventoried prior to entrance and exit from the institution daily. Any
contractor materials, tools, and/or equipment that will be required to be brought on site for an extended
period of time to expedite the project completion shall be permitted to be stored in a previously approved
location agreed upon by the Contract Officer Representative and the contractor.
DEFINITIONS
The Contract Officer (CO) executes the contract on behalf of the Government; this shall include a duly
appointed successor. The Contracting Officer is the only official authorized to administer, modify and/
or terminate the contract. The Contracting Officer makes related approvals, determinations, and finding
pertaining to the contract and is the only individual on the project staff who can obligate funds on behalf
of the Government.
The FCI shall ensure a Contract Officer's Representative (COR) is present to allow access to all areas
by the contractor. The COR will be located at the project site and has overall responsibility for the
administration of the operations and activities at the project site. The COR represents the Contract
Officer for all technical matters that arise under the contract. The COR will evaluate the contractors
performance and prepare a performance report at the end of the contract.
The Contract Officer Representative (COR) shall not, and has no authority to re-delegate authority to
any other person, change or modify any terms of the contract, obligate the payment of any money by the
Government and/or cause the contractor to incur cost not otherwise covered by the contract.
The contractor shall provide to the Contract Officer
Representative, (3} three copies of the safety data sheet (SOS}
on all materials and substances that may be used during the
course of the project. In the event the Institution Safety

Manager does not approve the material, it shall be the
responsibility of the Contractor to locate and procure an alternative product.
OTHER CONSIDERATION
The FCI shall ensure a representative is present to allow access
to all areas by the contractor. Contractor performance will be monitored.
It is the contractor's responsibility to repair and/or replace
any Government property damaged by contractors/subcontractors
employees. Damage will be corrected and restored to previous
condition at no cost to the Government.
Contractor wi11 NOT be a11owed to bring cell phones, cameras, weapons or any other
objects that violate criminal laws or are prohibited by Federal regulations or Bureau of
Prisons policies on institution grounds. If use of a telephone is required in case of an
emergency, the Government will provide a phone line for use.
Contractor will be permitted to wear jeans in the institution,
however, shorts, green or khaki-color clothing will not be
allowed. The clothes will be proper and suitable for the services being provided.
It is recommended that Contractor employees bring their lunch
into the institution. Contractor employees will be permitted to
exit the institution at any time while during normal institution operations. Consideration to reentry
access is advised as it can significantly impact performance. Depending on
institutional operations, re-entry may be encumbered due to
various reasons to include, but not limited to; BOP escort staff
not availability, security processing times, institution emergencies, etc.
Federal smoking policy on Federal property states that smoking
is only allowed in outdoor designated areas. This policy will be strictly enforced.
Any contractor employees who will require departure of the
institution due to an incurred injury while performing
prescribed work will be allowed to do so. However, the primary
contractor shall be responsible to dispatch another institution
authorized replacement as soon as reasonably possible to compete the necessary work.
All work shall be carried out in such a way as to cause minimal
interference in the normal operations of the institution.
Contractor and subcontractor employees shall comply with all
institution regulations regarding safety and security. The COR
or Contracting Officer may, if circumstances dictate, instruct
the Primary Contractor to remove a particular assigned employee

if he or she demonstrates, or is found, to be incompetent,
careless, insubordinate, unsuitable, or in essence
unprofessional in the delivery of contracted services and whose
continued assignment to work at the institution would be deemed
contrary to the security of the institution.
The Contractor shall be responsible for removing all waste from
the institution grounds and disposing of in accordance with all
federal, state, and local regulations.

_______________________________________________

JUSTIFICATION FOR OTHER THAN FULL A.ND OPEN COMPETITION

REPAIR STORM DAM.AGE FCI FORT DIX, NEW JEIRSEY B&F PROJECT 2422 .zs

Pursuant to the Federal Acquisition Regulation (FAR) S ubpar·: 6.302-2(a) (2) and 6.302-2

(b) (1) & (2), and the Bureau of Prisons Acquisition Po]:icy (BPAP) Part 6.3O4(a), the Federal Bureau of Prisons (BOP) has determined that the pro:urement of Repairs to the Housing Unit Roofs meets the criteria established for other than full and open competition. It is further determined that the circumstances of this requirement are of unusual and compelling urgency that preclude competition, and that delay in award of contract would result in serious injury, financial or other, to the Government. This limitation on competition is justified as supported by the following informc.tion:

1. Agency:

Department of Justice Federal Bureau of Prisons

Federal Correctional Institution Fort Dix 5755 Hartford Road

Joint Base MDL, N.J. 08640

1. Nature and/or description of action being approved:

This action is for the acquisition of emergency repair:; to housing unit roofs from storm related damage.

1. Description of supplies or services recmired.tc nget tl mcy needs: During the dates of 01/09/2024 through 01/10/2024 FCI Fort Dix experienced a weather related storm causing severe damage to several housing unit roofs and

other damage to building that affect the buildings • xte ndecl use if not corrected. The repair cost is expected not to exceed $225,000.00.

1. Statutory authority permitting other than fu.U.a1}! oi,en competition: 41 U.S.C. 3304 (a)(2) and FAR 6.302-2 (a)(2). When the agency's need for the supplies or services is of such an unusual and ceimpe1ling urgency that the

Government would be seriously injured unless the agency is per11itted to limit the number of sources from which it solicits bids or proposals, full a1d open competition need not be provided for.

1. Determination that proposed contractoir's uni,il!U? qlllalifications or the nature of the acquisition requires use of the authorttx cit d:

Due to urgent need of repairing roofs to prevent further water irtrusion, freezing conditions in the ceilings, and safety and se,::urity of the institution. The winter season night time temperatures drop below freezing for approximately the next 4 months.

1. Efforts made to solicit from as many sources a:5LJtJ]tcticable htcluding whether or not a notice was or will be publicized as r• .Q.!llirgd by· FAR E'art. 5.2:

Due to the urgent and compelling nature of this re;:iuirement, there is not sufficient time to post this requirement to the Federal Bm:iness Opportunitfes (FBO) website to obtain competition.

1. Contracting Officer's determination that the  osJJ;p the- GovEtrnment will be fair and reasonable:

Prices will be analyzed by the Contracting Officn wit the ::1ssist.rnce of the Facilities Manager, and the Business Office Accountant in order :o det:erm:ne price reasonableness at time of invoice.

1. Description of the market survey conductedl

Due to the urgent and compelling nature of this re1uir2rne11t, thne is not sufficient time to conduct a formal market survey.

1. Other Facts Supporting the Use of Other ThanJnll arnd_OperiCompetition:

None.

1. List of Sources. Expressing in Writing, lntere ;11:_in_the Acquis i1:ion:

No other sources were sought due to the ur..usu.,iltn d compelling nature of request.

1. Actions Taken by the Agency to Remove or Overcome B.arrier ; to Competition:

Future Acquisitions will be competed when prai ti,:abl1 .

1. Contracting Officer's Certification:

I hereby certify that the above justification is aci:u:·ate and complete to the best of my knowledge and belief.

Approved By:

ARTURO APONTE- Berrios

Contract Specialist

F.C.I. Fort Dix

Digitally signed by ARTURO APONTE- BERRIOS

Date: 2024.0l)1a.3t 20 10:46:58 -05'00'

1. Cost Center Manager's Certification:

I hereby certify that this justification and the su:iporting d,,ta Fm :he certification are accurate and complete to the best of my knowled51 :rnd belid.

Approved By:

Jamey F. Kruskie Facilities Manager

F.C.I. Fort Dix