FAO Event Transportation

Sources Sought

FAO Event Transportation

George C. Marshall Center

Sources Sought Number: HQ084724R0011

Agency/Office: Washington Headquarters Services/Acquisition Directorate (WHS/AD)

Title: FAO Event Transportation

Location: George C. Marshall European Center for Security Studies in Garmisch-Partenkirchen, Germany

Customer Description: The George C. Marshall European Center for Security Studies is one of six U.S. Department of Defense Regional Centers and the only bilateral Center.  It is also the only regional center for the Federal Republic of Germany.

An instrument of German-American cooperation, the center addresses regional and transnational security issues for the U.S. Department of Defense and German Federal Ministry of Defense, and maintains contact with a vast alumni network of security professionals.

Background/Overview:   ES3 is a three-week orientation for new Europe/Eurasia FAOs organized by the Marshall Center FAO Training Program. The bus is needed from 15-20 September, which is a field study, consisting of engagements at U.S. European Command, U.S. Army Europe, and NATO Headquarters. Cities/Countries to visit: Garmisch, Germany; Stuttgart, Germany; Wiesbaden, Germany;  Luxembourg; Bastogne; Brussels

Requirement/Project Objective:

The Government is looking to award a contract for a base period of one year, with 4 option years. Each contract year will require transportation of 35-40 passengers over the course of 5-7 days, through several locations typically through Germany and Belgium. Total distance is estimated at 1800 km. Requirement Period of Performance (POP) for 2024 is 9/15-9/20 (see detailed itinerary below). Annual dates for transportation requirement will vary but will always fall between September 1st – 30th. Sufficient notice of exact dates will be provided to vendor.

***PLEASE NOTE: The itinerary for 2024 has been set. Vendor MUST be able to supply transportation services for dates as detailed in the itinerary below. POP dates for all options years will be established on an annual basis prior to option exercise***

The following is the itinerary for the 2024 requirement:

15 SEP - SUN:

1200: Pickup – Garmisch, Artillery Kaserne:  47.484593028300104, 11.059518649335184

~1630:  Dropoff – Stuttgart, Pullman Fontana Hotel: Vollmoellerstraße 5, 70563

END OF DAY

16 SEP – MON:

0715:  Pickup - Stuttgart, Pullman Fontana Hotel: Vollmoellerstraße 5, 70563

0730:  Dropoff – Stuttgart, Patch Barracks: 48.73659639544465, 9.077320084355707

1700:  Pickup - Stuttgart, Patch Barracks: 48.73659639544465, 9.077320084355707

1715:  Dropoff – Stuttgart, Panzer Kaserne: 48.68471747361948, 9.043903339944356

1830:  Pickup - Stuttgart, Panzer Kaserne: 48.68471747361948, 9.043903339944356

2100:  Dropoff – Wiesbaden, Dorint Pallas Hotel: Auguste-Viktoria-Straße 15, 65185

END OF DAY

17 SEP – TUE:

0800:  Pickup – Wiesbaden, Dorint Pallas Hotel: Auguste-Viktoria-Straße 15, 65185

0830:  Dropoff – Clay Kaserne:  50.04228868636719, 8.331735124200177

1650:  Pickup – Clay Kaserne:  50.04228868636719, 8.331735124200177

1720:  Dropoff -  Wiesbaden, Dorint Pallas Hotel: Auguste-Viktoria-Straße 15, 65185

END OF DAY

18 SEP – WED:

0730:  Pickup – Wiesbaden, Dorint Pallas Hotel: Auguste-Viktoria-Straße 15, 65185

1000:  Dropoff – Luxembourg American Cemetery; Rue Dwight David Eisenhower, 2632 Hamm Luxembourg

1130:  Pickup – transport to local dining option and wait

1230:  Depart dining location

1330:  Dropoff – Bastogne War Museum:  Colline du Mardasson 5, 6600 Bastogne, Belgium

1430:  Transition to 50.03356228578218, 5.752894290964267; wait

1530:  Depart from 50.03356228578218, 5.752894290964267

1730:  Dropoff – Brussels Van der Valk Airport hotel; Culliganlaan 4, 1831 Machelen, Belgium

END OF DAY

19 SEP – THU:

0730:  Pickup - Brussels Van der Valk Airport hotel; Culliganlaan 4, 1831 Machelen, Belgium

0800:  Dropoff – NATO Headquarters; Leopold III laan 1110, 1130 Brussel, Belgium

1600:  Pickup - NATO Headquarters; Leopold III laan 1110, 1130 Brussel, Belgium

1830:  Dropoff – DoubleTree Hotel Luxembourg; 12 Rue Jean Engling, 1466 Dommeldange

END OF DAY

20 SEP – FRI:

0900:  Pickup - DoubleTree Hotel Luxembourg; 12 Rue Jean Engling, 1466 Dommeldange

1700:  Dropoff - Garmisch, Artillery Kaserne:  47.484593028300104, 11.059518649335184

Bus Type and Capacity: The contractor shall provide a bus suitable for transporting passengers (multi day trip), with a capacity of minimum 40 passengers. Buses should be equipped to accommodate individuals with disabilities according to applicable regulations.

Maintenance and Inspection: Bus must undergo regular maintenance and inspection to ensure it is safe and in optimal working condition.

Driver Qualifications: must have valid DL.

Schedule Adherence: Bus must adhere to the agreed-upon schedule for pick-up and drop-off times. The schedule is subject to change.**

Cleanliness and Comfort: Bus should be maintained in a clean and comfortable condition at all times and is equipped with adequate seating, heating/cooling systems, and amenities for passenger comfort. Must have adjusting seats and the toilet.

Access to US facilities: The bus must have an access to the US facilities.

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Scope:

Vendor Requirements:

• Bus Type and Capacity: The contractor shall provide a bus suitable for transporting passengers (multi day trip), with a capacity of minimum 40 passengers. Buses should be equipped to accommodate individuals with disabilities according to applicable regulations.
• Maintenance and Inspection: Bus must undergo regular maintenance and inspection to ensure it is safe and in optimal working condition.
• Driver Qualifications: must have valid DL.
• Schedule Adherence: Bus must adhere to the agreed-upon schedule for pick-up and drop-off times. The schedule is subject to change.**
• Cleanliness and Comfort: Bus should be maintained in a clean and comfortable condition at all times and is equipped with adequate seating, heating/cooling systems, and amenities for passenger comfort. Must have adjusting seats and the toilet.
• Access to US facilities: The bus must have or be able to attain access to the US facilities.

Prime or Subcontract: Does your company intend on being the prime contractor or subcontractor on this requirement?

NAICS recommendation:  485510 Charter Bus Industry. Based on the information provided recommend NAICS codes that best fit the requirement.

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1. Please provide the following Point of Contact information:

Company:

Address:

Point of Contact:

Phone Number:

Fax Numbers:

Email Address:

DUNS Number:

CAGE Code:        

Business Size and Classification (Large Business, Small Business, 8(a), Woman-Owned/Economically Disadvantaged Woman-Owned, Historically Underutilized Business Zone (HUBZone), Veteran-Owned, Service-Disabled Veteran-Owned):

Submission Requirements:  All responses should be submitted via e-mail to Shalane Orndorff, Contracting Specialist at shalane.c.mccall.civ@mail.mil and Myra M. Freeberg, Contracting Officer at myra.m.freeberg.civ@mail.mil no later than 12:00PM, EST on Friday, May 17, 2024.  Please no phone calls. Only attach MS Word/Excel compatible files or Adobe Acrobat PDF files in electronic correspondence no more than 10 pages. WHS will not acknowledge receipt of responses to this SOURCES SOUGHT.

In your response to this notice, please include a FILLED OUT copy of the excel spreadsheet (titled Sources Sought HQ084724R0011), as well as a capability statement outlining your capabilities for providing the required services.

There is a maximum page limitation of 10 typed pages that are single spaced using 11-inch, Times New Roman font, within an 8.5 by 11-inch page size.  No hard copy or facsimile submissions will be accepted.  Cover letters and extraneous materials (brochures, etc.) will not be considered. 

Administrative Information:  After reviewing the above overview and requirements, interested capable contractors are invited to provide responses to the questions. Responses should follow this format and be submitted electronically as one complete document.  This sources sought notice is for informational purposes only and is not to be construed as a commitment by the Government to procure any items/services, or for the Government to pay for the information received.  Do not submit a proposal or quote.  Please supply historical pricing for exact or similar services in conjunction with capability statements.