Assistance Listings

Cooperating Technical Partners

Objectives

The Cooperating Technical Partners (CTP) Program exists to strengthen and enhance the effectiveness of the National Flood Insurance Program (NFIP). The CTP Program supports efforts to Strengthen National Preparedness and Resilience, one of six main goals of the DHS 2020-2024 Strategic Plan. Additionally, the program supports the National Mitigation Investment Strategy, a supporting document to Presidential Policy Directive (PPD-8) on National Preparedness. The goals of the CTP Program are to primarily support the mission and objectives of the NFIP’s Flood Hazard Mapping Program through FEMA’s flood hazard identification and risk assessment programs, including the Risk Mapping, Assessment and Planning (Risk MAP) initiative. The vision for Risk MAP is to deliver quality data that increases public awareness of flood hazard risk and leads to action that reduces flood risk to life and property. The CTP supports Risk MAP to develop flood hazard data and maps for communities that have never had identified risks as well as building on effective flood hazard data and flood insurance rate maps (FIRMS); increase public awareness of risk and potential mitigation options to reduce risk and better inform mitigation planning. Additional information about Risk MAP (including goals, strategies, progress and success stories), can be found on FEMA’s website at at Risk Mapping, Assessment and Planning (Risk MAP) | FEMA.gov.

Examples of Funded Projects

Assistance Listing Description

Range and Average of Financial Assistance

Range: $21,800 to $9,685,500 Average: approximately $1.2M

Accomplishments

Account Identification

70-0413-0-2-453

Types of Assistance

B - Cooperative Agreements

Credentials and Documentation

At a minimum, potential recipients must have entered into a signed Partnership Agreement (Memorandum of Agreement) with FEMA confirming they are a partner in FEMA’s Cooperating Technical Partners Program to receive funds under the CTP Program. The details for how to enter into a Partnership Agreement with FEMA are described in the FY2022 Notice of Funding Opportunity (NOFO) under Appendix B: Establishing a Partnership Agreement. In addition, an applicant must meet all eligibility criteria to qualify for federal assistance through a cooperative agreement under the CTP Program as defined in the FY2022 NOFO. Potential partners/applicants must meet the criteria outlined in the FY2022 NOFO , including (but not limited to): evidence that they have sufficient technical capability (including credentials or certifications) and capacity necessary to perform program activities, a signed Partnership Agreement with the appropriate FEMA office (Region or HQ), and meet the eligibility requirements. Applicants must be NFIP participating communities in good standing or serve communities in good standing. Documentation: Allowable costs are determined by reference to OMB Uniform Administrative Requirements, 2 CFR 200, Subpart E - Cost Principles applies to this program. 2 CFR 200, Subpart E - Cost Principles applies to this program.

Applicant Eligibility

Only qualified CTPs are eligible for federal assistance awards through this program. Eligible recipients generally include entities who already perform certain functions in flood risk analysis, flood hazard identification, flood risk communication and mitigation processes in States and local communities to reduce flood losses and protect life and property from the risk of future flood damage. Specifically, eligible CTPs include three main groups: (1) NFIP-participating communities, as defined in 44 CFR 59 (typically this includes State, Tribal and local governments), who are in good standing with the NFIP (i.e., not on probation or suspended); (2) State, local and regional governmental agencies, such as water management districts, river authorities, municipal utility districts, State Universities, etc., whose activities support floodplain management and flood mitigation actions within the NFIP communities they serve; and (3) non-profit organizations whose primary mission is to support the ability of NFIP communities to more effectively understand and manage their flood risk. In accordance with Section 1361 of the National Flood Insurance Act of 1968 (42 U.S.C. § 4102), these entities and organizations must have existing facilities and services to carry out studies and investigations with respect to land management and use, flood control, flood zoning and flood damage prevention in flood-prone areas, floodways, building codes and permits, and associated laws, regulations and ordinances. For additional information, see the Eligibility Criteria in the Funding Opportunity Announcement.

Beneficiary Eligibility

State, local, specialized group, small business, general public.

Length and Time Phasing of Assistance

Grant dollars will be awarded in the current fiscal and grants are typically 3-5 years in length. Method of awarding/releasing assistance: Dollars are typically available in quarterly or annual funding periods based on project needs. Grant applications are made through the federal governments www.grants.gov website. Method of awarding/releasing assistance: Dollars are typically available in quarterly or annual funding periods based on project needs. Grant applications are made through the federal governments www.grants.gov website.

Use of Assistance

Civil Defense/Disaster Prevention and Relief/Emergency Preparedness Assistance may be used for costs associated with Community Engagement and Risk Communication, Program Management, Technical Risk Analysis and Mapping, Letter of Map Revision (LOMR) Review and Special Project activities as detailed in the FY2022 NOFO . Grant funds must be used in accordance with 2 C.F.R. Part 200. Use of funds must be consistent with the statutory authority for the award. Restrictions: The recipient must have in-house staff capabilities in the appropriate technical area for the activity approved in the award. If the work for any portion of a mapping activity is contracted, the recipient of the award must have in-house staff with the technical capability to monitor the contractor(s) and approve the product(s) developed by the contractor(s). Applicants must meet the eligibility criteria outlined in the FY2022 NOFO . This criteria includes (but is not limited to) the requirement that potential partners have existing processes and/or systems in place to support mapping or data collection activities that contribute to flood hazard identification and that potential partners have the demonstrated capability and capacity to implement, or contract, the activities for which funding is being sought. Yes, all funds are discretionary.All funds are discretionary.

Deadlines

Preapplication Coordination

Preapplication coordination is required. An environmental impact statement is required for this listing. An environmental impact assessment is required for this listing. This program is eligible for coverage under E.O. 12372, "Intergovernmental Review of Federal Programs." An applicant should consult the office or official designated as the single point of contact in his or her State for more information on the process the State requires to be followed in applying for assistance, if the State has selected the program for review. Preapplication coordination is required. An environmental impact statement is required for this listing. An environmental impact assessment is required for this listing. This program is eligible for coverage under E.O. 12372, "Intergovernmental Review of Federal Programs." An applicant should consult the office or official designated as the single point of contact in his or her State for more information on the process the State requires to be followed in applying for assistance, if the State has selected the program for review. All applicants should consult with the appropriate FEMA awarding office (i.e., Regional office or HQ) for application information and technical assistance. Non-profits should also consult with FEMA HQ for pre-approval, application information and/or technical assistance. Environmental impact information is outlined in the FY22 NOFO .

Application Procedures

2 CFR 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards applies to this program.

Notice of Funding Opportunities (NOFO) for this listing will be posted on Grants.gov (opens in new window) (opens in new window).

Eligible applicants must apply through http://www.grants.gov . For complete information on all required forms, attachments, submission instructions / requirements, deadlines, and other procedural information, please refer to program guidance.

Criteria for Selecting Proposals

FEMA will consider the following elements when prioritizing funding for and selecting cooperative agreements: program priorities, past performance, technical capability and capacity, and partner contributions as detailed in the FY2022 NOFO .

Award Procedure

Qualified FEMA programmatic staff (regional and/or Headquarters), with sufficient program knowledge and expertise in floodplain mapping, flood risk assessment, flood risk communication and floodplain management, review and select CTP projects for funding. Applications are reviewed to ensure compliance with the eligibility criteria and selected primarily on FEMA’s priorities and the availability of FEMA funds (i.e., funding is not guaranteed to new or existing applicants). FEMA considers the following elements when prioritizing funding for and selecting CTPs for awards: program priorities, past performance, technical capability and capacity, and partner contribution. Applications are also reviewed by qualified FEMA grants management staff to ensure compliance with grants management principles, such as administrative requirements and cost principles. Applicants/applications that do not meet eligibility or submission requirements are removed from consideration. Any issues or concerns noted in the application might be addressed with the successful applicant prior to the award being issued.

Date Range for Approval/Disapproval

Successful applications are typically selected and awarded between 60 and 90 days from submission.

Renewals

None.

Appeals

None.

Policy Requirements

Reports

Audits

Records

Financial records, supporting documents, statistical records, and all other non-federal entity records pertinent to a federal award generally must be maintained for at least three years from the date the final Federal Financial Report (FFR) is submitted. See 2 C.F.R. § 200.334. Further, if the recipient does not submit a final FFR and the award is administratively closed, FEMA uses the date of administrative closeout as the start of the general record retention period. The record retention period may be longer than three years or have a different start date in certain cases. These include: • Records for real property and equipment acquired with federal funds must be retained for three years after final disposition of the property. See 2 C.F.R. § 200.334(c). • If any litigation, claim, or audit is started before the expiration of the three-year period, the records must be retained until all litigation, claims, or audit findings involving the records have been resolved and final action taken. See 2 C.F.R. § 200.334(a). • The record retention period will be extended if the recipient is notified in writing of the extension by FEMA, the cognizant or oversight agency for audit, or the cognizant agency for indirect costs. See 2 C.F.R. § 200.334(b). • Where FEMA requires recipients to report program income after the period of performance ends, the program income record retention period begins at the end of the recipient’s fiscal year in which program income is earned. See 2 C.F.R. § 200.334(e). • For indirect cost rate proposals, cost allocation plans, or other rate computations records, the start of the record retention period depends on whether the indirect cost rate documents were submitted for negotiation. If the indirect cost rate documents were submitted for negotiation, the record retention period begins from the date those documents were submitted for negotiation. If indirect cost rate documents were not submitted for negotiation, the record retention period begins at the end of the recipient’s fiscal year or other accounting period covered by that indirect cost rate. See 2 C.F.R. § 200.334(f).

Regulations, Guidelines, and Literature

Annual program guidance is available to all CTP initiative participants and the general public through the funding opportunity on www.grants.gov. Additional information regarding mitigation program goals, priorities and standards is available on http://www.fema.gov/cooperating-technical-partners-program.

Formula and Matching Requirements

Regional or Local Locations:

Headquarters Office: