USCG Sector Key West Wireless Mesh/Pedestrian Gate Repair

The US Coast Guard Office of Procurement & Contracting Miami Detachment (DOL 95) on behalf of U.S. Coast Guard Station Ft. Lauderdale intends to award a sole source firm fixed price Service purchase order for to contractor to provide all parts and services to perform Wireless Mesh/Pedestrian Gate Repair at U.S. Coast Guard Sector Key West per provided SOW.

The contractor shall provide parts and services to perform Wireless Mesh/Pedestrian Gate Repair at U.S. Coast Guard Sector Key West per provide SOW.

Interested parties that believe they could satisfy the requirements listed above must clearly identify their capability to do so in writing on or before the response date for this notice. This notice of intent is not a solicitation. Information submitted in response to this notice will be used solely to determine whether competitive procedures could be used for this acquisition.

Responses to this notice must demonstrate clear and convincing evidence that competition would be advantageous to the Government, would not be cost or time prohibitive, and would not hinder the mission objective of the repairs to the performance Wireless Mesh/Pedestrian Gate.

The determination not to compete this proposed contract action is solely within the discretion of the Government. The Government will not be responsible for any costs incurred by responding to this notice.

This is NOT a request for quotes or proposals.

STATEMENT OF WORK (SOW)

CONTRACTOR REQUIREMENTS

PART 1 – General: United States Coast Guard Sector Key West is accepting proposals for qualified individuals or firms to make antennae and network repairs to our pedestrian gate’s physical access control system (PACS) and pedestrian gate camera. Sector Key West’s main office is not sending or receiving wireless information from the PACS or camera located at our pedestrian gate. Sector Key West will need to replace the entirety conduit, waterproof enclosures and PIV proximity/PIN readers and antennas due to water intrusion. The new wireless system will have to integrate into the existing system until all current wireless mesh systems can be replaced.

The POC’s are: Dale Bullock, Phone: (985) 414-8801, email: Dale.J.Bullock@uscg.mill and Omar Perez, Phone: (786) 797-0032 email: Omar.I.Perez@uscg.mil

PART 2 – Location:

U.S. Coast Guard Sector Key West

100 Trumbo Rd

Key West, Florida 33040

PART 3 – Itemized Requirements:

1. A site visit is required to troubleshoot the wireless mesh of the security camera system to identify why the main Sector building is not receiving any camera footage from the UPH building or pier D3. Report findings to the POCs listed above.
2. Provide all necessary replacement or modernized parts to include resetting/reprogramming services to restore the system back to operable status.
3. If the system cannot be restored to full functionality, provide a report on the specific items that remain discrepant and the limitations that will be experienced.

PART 4 – Facility Operating Hours:

1. The facility shall remain in operation throughout the service. Contractor access to the service site shall be limited to the following: 7:00am to 3:00pm, Monday through Friday, excluding holidays. Access to the site shall not be permitted on the weekends without prior approval from the Contracting Officer in writing.

PART 5 – Security Requirements

1. Contractor shall provide a list of names for required personnel needing to access the base to the Coast Guard COR for access to the base.
2. Personnel will be required to first report to the NAS Boca Chica Security Office for an entry pass unless they already have base access.
3. All personnel shall present their ID and base entry pass to the security personnel at the entrance to the base for access.

PART 6 – Contractor Responsibilities:

1. Contractor shall provide a list of and cut sheets for all materials needed to complete the work.
2. Contractor shall install all components and devices in accordance with all manufacturer’s instructions and record local weather information when performing work to verify compliance with manufacturer instructions. Contractor shall notify the government when manufacturer instructions are unable to be followed.

PART 7 – Final Inspection and Acceptance: 1. When the contractor has completed all of the work, they shall notify the Coast Guard (COR) for a final inspection. If the work is accepted, the contractor shall submit to the Coast Guard (COR): • Contractor’s notice of completion • Contractor’s payment request

The USCG shall not be liable for any amount expended by the Contractor in excess of the applicable firm fixed price reflected in the schedule unless prior written authorization has been given by the Contracting Officer. If the cost to repair an item is greater than the firm fixed price reflected in the schedule, the Contractor shall submit a quotation for the over-and-above repair cost to the Contracting Officer. The quotation shall be valid for thirty (30) days and shall include the following:

• Description of each discrepancy found.

• Number of labor hours per discipline required to complete each discrepancy.

• Cost of part(s).

• Total dollar amount for each discrepancy.

• Total dollar amount for complete list of discrepancies.

• Estimated repair turnaround time (TAT).

• Purchase order and applicable line item.

The Contractor must receive a written modification signed by the Contracting Officer that authorizes the over-and-above repair(s) prior to the commencement of work. Once the repair quotations are received, the Contracting Officer will respond via a written modification within thirty (30) days as to whether the quotes are approved or declined.

Applicable NAICS code: 561621 - Security Systems Services (except Locksmiths)