Scanwriter Premier Software

Special Notice: Intent to Sole Source

HUDOIG – ScanWriter Premier Software
September 13, 2024
Contracting Office: Bureau of the Fiscal Service, 200 3rd St Parkersburg, WV 26101
SS-HUDOIG-25-006

Upon final approval, the Bureau of the Fiscal Service, on behalf of the U.S. Department of Housing and Urban Development, Office of the Inspector General (HUDOIG) in Washington, D.C. intends to make an award on a sole source basis to Personable Inc., 17600 Newhope St, Fountain Valley, CA 92708, under NAICs code 541519 for software to complete the ScanWriter Premier Software requirement for HUD OIG.

HUD OIG routinely has a need to convert significant volumes of physical text records into electronic format using Optical Character Recognition (OCR) technology, with end results being accurately and intelligently exported to multiple useable formats (PDFS, Databases, etc). These documents routinely include bank statements, checks, and other financial information, which must be accurately, quickly, and cleanly scanned and processed for analysis.

After conducting Market Research, the Program Office concluded that there were no other providers of a software that offered instant audit trails from Excel output and Power BI visualization or independently served the same functions as Personable Inc.’s patented solution, Scanwriter. Scanwriter’s data capture also supports both computer font and conversion of handwriting into text, which is essential to HUD OIG’s Office of Investigations staff. Per FAR 6.302-1(b)(1), Personable Inc. provides a unique program available from only one source/supplier with unique capabilities that are not found elsewhere on the market at this time, which justifies HUD OIG’s sole sourcing.

The award will have a Period of Performance of 12 months from date of award.

NO SOLICITATION IS AVAILABLE.  A request for more information, or a copy of the solicitation, will not be considered an affirmative response to this Special Notice. Telephone responses or inquiries to this Special Notice will not be accepted.

All responsible sources may submit a capability statement, proposal, or quotation, which shall be considered by the agency. Fiscal Service will consider responses received no later than September 19th, 2024, at 12:00 p.m. EST. Responses shall be submitted electronically to purchasing@fiscal.treasury.gov, SS-25-006 /Attn: Kay MacDonald – Alan Dotson. Responses must include sufficient evidence that clearly shows your company is capable of providing the requirement described in this notice. Responses received will be evaluated; however, a determination by the Government not to compete the proposed procurement based upon responses to this notice is solely within the discretion of the Government. If no written response is received by the aforementioned deadline that clearly demonstrates an ability to meet all requirements, and that is more advantageous to the Government, Fiscal Service will make award on a sole source basis to Personable Inc.
 

Qualified Contractors must provide the following:

1. The name and location of your company, contact information, and identify your business size (Small Business, Small Disadvantaged Business, 8(a), Service Disabled Veteran Owned Small Business, HUBZone, Women Owned Small Business, Other than Small Business etc.).  Please ensure contact information includes the name of the point of contact, email address, and telephone number, should the Government have questions regarding individual responses.
2. UEI Number.
3. Specific details of the product(s) that your company offers in regard to this notice.
4. Whether your content is available through a Government contract vehicle or Open Market.
5. A brief capabilities statement (not to exceed 5 pages) that includes a description of your company's standard line of business, as well as a list of customers to whom your company currently provides the specific required content.

The following file extensions are not allowable and application materials/data submitted with these extensions cannot be considered: 

.bat, .cab, .cmd, .com, .cpl, .dot, .dotx, .exe, .hqx, .hta, .mim, .mp3, .mp4, .pif, .rar, .scr, .vbs, .uu, .uue, .vbs, .wsf, xxe,.wmv, html, mhtml, and .zip files

The allowable Microsoft Office and Adobe PDF file types as follows:
Microsoft Office (.doc, .docx, .xls, .xlsx, .ppt, .pptx) and Adobe PDF (.pdf) are acceptable.
No other information regarding this Special Notice will be provided at this time.