USDA ESD - Linen Cleaning Services

The USDA, Office of Operations, Executive Services Division has a requirement for linen cleaning services and is seeking quotes for the described service. The US Department of Agriculture (USDA), Office of Operations, Executive Services Division (ESD) is responsible for providing administrative support and services for the Office of the Secretary, Under Secretaries, Departmental Management, including executive meetings and events.  ESD requires linen cleaning service for an assortment of tablecloths used at such meetings and events.

Scope

Vendor must provide linen cleaning and ironing services for USDA-owned tablecloths. The tablecloths will be an assortment of colors and sizes, such as round, rectangle, and spandex style.  All the linens are polyester or polyester/blend fabric, machine washable, (no dry cleaning required). The linen cleaning service provider will pick up soiled tablecloths from the USDA headquarters complex in Washington, DC within 2 business days of request and wash, press/steam (free of wrinkles), and deliver them back to USDA headquarters within 3 business days after picking up.  The vendor will be required to pre-treat any noticeable spots/stains. The vendor is responsible for providing laundry bags. The vendor will perform the cleaning at their location.

Quote Must Include Pricing for the following services

1. Wash and Ironing/Press Service. Linen must be placed on a hanger after ironing.

Please submit all quotes to Ava Pierce at ava.pierce@usda.gov

Government Furnished

The linens are owned by the government.

Schedule

The vendor will be contacted by an ESD employee to pick up/deliver as needed, usually on a weekly or bi-weekly basis. On average, there have been 30-50 tablecloths in each transaction. The contractor will perform the cleaning at their location. 

Period of Performance

The vendor shall perform work for 1 base year, July 22 2024 – July 21 2025.  The government retains the option to extend the contract for four additional option years as described below.  All is dependent on funding availability and performance.

Base Year:          July 22, 2024 to July 21, 2025

Option 1:            July 22, 2025 to July 21, 2026

Option 2:            July 22, 2026 to July 21, 2027

Option 3:            July 22, 2027 to July 21, 2028

Option 4:            July 22, 2028 to July 21, 2029

Payments

The vendor will submit invoices through the Invoice Processing Platform (IPP) for each transaction.