Virtual Event Production Support

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. The solicitation for commercial services is being conducted under FAR Part 12 in conjunction with FAR Part 13.5. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The solicitation document and incorporated provisions and clauses are those in effect through FAC Number/Effective Date:    2022-06 / 05-26-2022. The NAICS Code is 519130, Internet Publishing and Broadcasting and Web Search Portals, and the size standard is 1,000 employees.

The Department of Education (ED), Office of the Secretary (OS), Conference and Events Management Services (CEMS) division requires virtual event platform and production support for Department-hosted events for a 12-month period of performance.  The expected attendance for each event is between 500 - 10,000 attendees and may include videos, graphic presentations, and panel discussions.  Some presenters may be onsite while others are remote.  The virtual events will typically be no more than 3 hours each.  The programs may be produced within ED facilities in Washington, DC. or at off-site venues as deemed appropriate by ED.  The Department will handle pre-planning with its internal constituents, run of show, and project management requirements for each event. 

This is a Request for Quotation for information on virtual event production support service offerings. The firm selected to receive an offer from ED is required to register in the System for Award Management (SAM) and to maintain active registration during the life of the contract. SAM can be accessed at https://www.sam.gov. Firms shall include their Unique Entity Identifier. The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation "Unique Entity Identifier" followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see FAR subpart  32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.  The firm selected for an offer from the Department will need to provide Offeror Representations and Certifications prior to any award.

REQUIREMENTS

The complete requirements are included in the Statement of Work (SOW), uploaded as a separate attachment.  Also, a complete Combined Synopsis/Solicitation is uploaded as a separate attachment as well.