Xray Machine Maintenance

PREAMBLE: THIS IS A SOURCES SOUGHT/REQUEST FOR INFORMATION (RFI) ONLY. This Sources Sought is issued solely for information and planning purposes - it does not constitute a Request for Quote (RFQ), a Request for Proposal (RFP), Invitation for Bid (IFB), or a promise to issue an RFQ/RFP/IFB in the future. This RFI does not commit the Government to contract for any supply or service whatsoever. The Government reserves the right to determine how it should proceed as a result of this notice. Furthermore, those who respond to this RFI should not anticipate feedback with regard to their submission. The information provided in this RFI is subject to change and is not binding on the Government. Additionally, the Defense Contracting Service Office (DCSO-R3) is not seeking quotes/proposals at this time and will not accept quotes/proposals at this time. Interested parties are advised the U.S. Government will not pay for any information or administrative costs incurred in response to this posting; all costs associated with responding to this posting will be solely at the interested party's expense. Not responding to this posting does not preclude participation in any future RFQ/RFP, if one is issued. It is the responsibility of the potential offerors to monitor for additional information pertaining to this requirement.

The objective of this acquisition is to provide x-ray screening to all personnel gaining access to the DLA Headquarters.  The contractor shall continue to provide DLA with a maintenance agreement on the existing eight (8) X-ray machines (Name Brand-RAPISCAN) identified below.  The maintenance agreement must cover all eight (8) machines during the Base Period (August 4, 2023, through August 3, 2024) including Option Period One (August 4, 2024, through August 3, 2025) and Option Period Two (August 4, 2025, through August 3, 2026).  All machines are located at DLA Headquarters where the contractor will come to perform maintenance. 

Below are the Manufacturing Part/Item Numbers, Purchased Year and Current Location of all eight (8) existing Machines:

Part/Item Number                Purchased Year         Location

• RAPISCAN 622RX                     2009                DLA HQ Bldg. - Old Loading Dock (A)
• RAPISCAN 620RX                     2009                DLA HQ Bldg. - Main Entrance
• RAPISCAN/GSA 627XR            2011                DLA HQ Bldg. - Room 0115
• RAPISCAN 632DV                     2011                DLA HQ Bldg. - Room 0115
• RAPISCAN 618XR                     2017                DLA HQ Bldg. - 1/2 Entrance
• RAPISCAN 618XR                     2017                DLA HQ Bldg. - 6/7 Entrance           
• RAPISCAN 618XR                     2017                DLA HQ Bldg. - 8/9 Entrance
• RAPISCAN 618XR                     2017                DLA HQ Bldg. - DLA HQ MRSF

** REQUEST FOR INFORMATION ONLY ** QUOTES WILL NOT BE ACCEPTED AT THIS TIME. **

Interested parties are requested to respond to this Sources Sought posted to System for Award Management (SAM) https://www.sam.gov/.

Indicate if your company registered in the System for Award Management (SAM) https://www.sam.gov/.

All interested parties capable of providing this support must provide a capabilities statement that includes the following:

• Company name
• Government contract numbers that relate to this requirement, as applicable
• Socioeconomic status(es)
• CAGE code
• Unique Entity ID number
• DUNS number
• Size of business relative to NAICS code
• Mailing address
• Name, telephone number, and e-mail address for primary point of contact (POC) with the authority and knowledge to clarify responses with government representatives and that can verify the demonstrated capabilities.

•·        Contractor's capability statement in must also include a description of how the company proposed maintenance meets or exceed the maintenance on the existing referenced part/item numbers mentioned above. 

•·        Business type (large business, small business, small disadvantaged business, 8(a)-certified small disadvantaged business, HUBZone small business, woman-owned small business, very small business, veteran-owned small business, service-disabled veteran-owned small business) based upon North American Industry Classification System (NAICS) code 334579, Other Measuring and Controlling Device Manufacturing. Contractors are cautioned, however, this is a general description only. Please refer to Federal Acquisition Regulation FAR 19 for additional detailed information on Small Business Size Standards.

•·        Relevant Government contract experience identified through Government contract number, if available, in providing program management and execution support to reform initiatives across the DLA enterprise.

Interested parties who consider themselves qualified are invited to submit a response to this Sources Sought Notice by 2:00 PM. (EST), Friday, April 28, 2023.  Responses shall be limited to 3 pages and submitted only via email. All responses under this Sources Sought Notice must be emailed to Beverly J. Williams at Beverly.j.williams@dla.mil.  In the subject line, please include the referenced number:  SP4705-23Q-XRAYMACH, Xray Machine Maintenance.

The Government will not provide a debriefing on the results of this survey.  All information will be held in a confidential manner and will only be used for the purposes intended.  NO TELEPHONE CALLS OR FACSIMILES WILL BE ACCEPTED. Responses received after the deadline or without the required information will not be considered. Since this is a Sources Sought announcement only, evaluation letters will be not be issued to any respondent.