USDA Seeks Office Space to Lease in Harrisburg, IL

*UPDATED with new Dates on 10/31/2024*

Pre-solicitation Notice                                                                                                    U.S. Forest Service

U.S. GOVERNMENT

USDA Forest Service Shawnee National Forest seeks to lease the following space:

State:

Illinois

City:

Harrisburg

Delineated Area:

North: Bankston Fork of the Saline River

East: Middle Fork of the Saline River

South: Triple S Road / Ingram Hill Road

West: County Road 37 (Liberty Road) / St. Mary’s Drive / Lewis Road

Minimum Sq. Ft. (ABOA):

8,070  

Maximum Sq. Ft. (ABOA):

8,100

Space Type:

Office, Fenced Ware Yard, Garage/Storage

Parking Spaces (Total):

20 Visitor Parking + 1 RV/Bus parking

Parking Spaces (Surface):

20

Parking Spaces (Structured):

N/A

Parking Spaces (Reserved):

N/A

Full Term:

20 Years

Firm Term:

10 Years

Option Term:

None

Additional Requirements:

1,000 SF of Garage/Storage, and 12,000 SF of Fenced Ware Yard

Action: Choose whether or not a fully serviced lease is required.  Also choose 100 year floodplain unless requirement is identified by agency as a critical action.

Offered space must meet Government requirements for fire safety, accessibility, seismic, and sustainability standards per the terms of the Lease.  A fully serviced lease is required.  Offered space shall not be in the 100 year flood plain.

Action: for fbo postings, insert the following language only for potential sole source succeeding lease actions.  Delete for procurement summary page.

do not use for full and open procurements.

note that any figures used for a cost benefit analysis (CBA) must be supportable.

Consideration of “non-productive agency downtime” in a CBA should be rare.

The U.S. Government currently occupies office and related space in a building under a lease in Harrisburg, IL that will be expiring.  The Government is considering alternative space if economically advantageous.  In making this determination, the Government will consider, among other things, the availability of alternative space that potentially can satisfy the Government’s requirements, as well as costs likely to be incurred through relocating, such as physical move costs, replication of tenant improvements and telecommunication infrastructure, and non-productive agency downtime.

Action: For FBO postings, delete “offers due;” for procurement summary, keep “offers due” and delete “(estimated)” from dates.

Expressions of Interest Due:

12/1/2024

Market Survey (Estimated):

1/1/2025

Occupancy (Estimated):

10/1/2025

Note: Entities not currently registered in the System for Award Management (SAM) at SAM.gov, are advised to start the registration process as soon as possible if intending to submit an offer for possible lease award.

Expressions of Interest shall include the following:

1. If existing building, building name and address, and location of the available space within the Building, along with building site/ lot plans, interior layout drawings/pictures (with dimensions shown) reflecting the Space that is being offered.

2. If new construction, site/aerial plans or building site/lot plans showing the location of the proposal land, along with the parcel number (if part of multiple parcels, all parcel numbers associated with the proposed land). Adjacent streets showing proposed ingress/egress shall be shown on the plans.

3. Rentable square feet (RSF) and ANSI/BOMA office area (ABOA) square feet to be offered.

4. Date of space availability.

5. *If offeror is not the owner of the building, an authorization letter signed by owner to represent owner for property will be required. *

6. Amount of/type of parking available on-site.

7. Photos of the space or site being submitted, or permission for Market Survey participants to photograph the space or site.

8. For existing buildings, provide information on condition of building systems, roof, foundation, and current floor plan. Alternatively, provide a copy of a recent commercial building inspection or appraisal.

9. Confirmation that offered space meets or will be made to meet Architectural Barriers Act Accessibility Standards (ABAAS).

10. Confirmation that offered space meets or will be made to meet Seismic Safety Standards, as applicable.

11. Confirmation that offered space meets or will be made to meet Fire Protection & Life Safety Requirements.

12. For new construction or properties requiring expansion of the footprint of the building, confirmation that offered space meets or will be made to meet National Environmental Protection Act of 1969 (NEPA) Requirements.

* As mentioned in #5 above, any submission received without written authorization to represent owner(s) will not be considered until such time the documentation has been received. In cases where an agent is representing multiple entities, written acknowledgement/permission from each entity to represent multiple interest parties for the same submission must be submitted prior to the Expressions of Interest due date

Send Expressions of Interest to:

Name/Title:

CHRIS SMAW, Lease Contracting Officer

Email Address:

Christopher.smaw@usda.gov

Government Contact

Lease Contracting Officer

Chris Smaw

Leasing Specialist

Sarah Craycraft

Broker

N/A