J065--Sterilizers Cleaning Service

2 COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL SERVICES General Information Document Type: Combined Synopsis/Solicitation Solicitation Number: 36C24123Q0626 Posted Date: 5/3/2023 Original Response Date: 5/10/2023 Current Response Date: 5/10/2023 Product or Service Code: J065 Set Aside: SDVOSB NAICS Code: 811210 Contracting Office Address Veterans Health Administration Regional Procurement Office East Network Contracting Office 1 (New England) 200 Springs Road Bedford, MA 01730 Description This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation will not be issued. This solicitation is a request for quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2023-02 Effective March 16, 2023. The associated North American Industrial Classification System (NAICS) code for this procurement is 811210, with a small business size standard of $34 Million. The product or service code is J065. The Government will award a firm-fixed price (FFP) contract resulting from this combined synopsis/solicitation to the responsible offeror whose offer, conforming to the synopsis/solicitation, will be most advantageous to the Government (as determined by the solicitation evaluation criteria). The Network Contracting Office 1 is seeking to purchase Sterilizers and Cart Cleaning Services. All interested companies must provide quotation for the following services: STATEMENT OF WORK CLEANING STERILIZER AND LOADING CART IN THE STERILE PROCESSING DEPARTMENT BACKGROUND The Sterile Processing Service department at VA Boston Healthcare System is requesting a cleaning service contract for the Sterilizers and Loading Carts. The cleaning will be for Sterilizer and loading carts for Brockton, West Roxbury, and Jamaica Plains. OBJECTIVES The contract effort goals are to support the cleaning of the Sterilizer s and loading Cart as illustrated in section G throughout the total contract period at the VA Boston Healthcare System. Objectives to meet the support goal include bi-monthly cleanings, full cleaning coverage by providing all cleaning materials, labor, travel expenses, tools, and other incidentals necessary to properly clean the listed equipment according to the manufacturer s recommendations throughout the term of the contract. DEFINITIONS/ACRONYMS CO Contracting Officer. COR Contracting Officer Representative FSE Field Service Engineer. A person who is authorized by the contractor to perform cleaning services on the VABHS premises. SR Service Report. Documentation of the services rendered for each incidence of work performance under the terms and condition of the contract. Acceptance Signature Signature of VA employee who indicates FSE demonstrated service conclusion/status and User has accepted work as complete/pending in SR. Authorization Signature COR s signature; indicates COR accepts work status as stated in SR HTM Healthcare Technology Management OEM Original Equipment Manufacturer PERIOD OF PERFORMANCE After the contract has been awarded, the period of performance will be defined within the following time parameters. Base Year: 05/20/2023- 05/19/2024 Option Year One: 05/20/2024 05/19/2025 Option Year Two: 05/20/2025 05/19/2026 Option Year Three: 05/20/2026 05/19/2027 Option Year Four: 05/20/2027 05/19/2028 PLACE OF PERFORMANCE Delivery of services in this case will be conducted in person at the following addresses: VA Boston Health Care System, Sterile Processing Services. Brockton Division 940 Belmont St Brockton, MA 02301 Jamaica Plain Division 150 S. Huntington Avenue Boston, MA 02130 West Roxbury Division 1400 VFW Parkway West Roxbury, MA 02132 SCOPE OF WORK (TASKS FOR SERVICES) The contractor is required to provide Semi-Annual service. The contractor will meet the following requirements as bulleted below, the Contractor must: PERSONNEL All cleanings must be scheduled ahead of the date of service and confirmed by the service and HTM in order to guarantee appropriate precautions are taken. SERVICE MANUALS The VABHS shall not provide service manuals or IFUs to the contractor. The contractor shall obtain, have on file, and make available to the FSE(s) all operational and technical documentation and IFUs, which are necessary to meet the performance requirements of this contract. The location and listing of the service data manuals, by name, and/or the manuals themselves shall be provided to the CO upon request. Complete Clean - Chemical cleaning process specifically designed to remove rouge, iron, copper and other mineral deposits that build up on the chamber walls. Environmentally Friendly - Approved chemicals are filtered and neutralized prior to disposal. This allows for safe disposal in any sanitary drain system. Non-Abrasive - No grinding, blasting, or polishing. This helps maintain the integrity of the sterilizer chamber surface. Passivation - Through the chemical makeup we've developed a process that not only cleans the chambers but also provides a passive layer to the chamber walls that some sterilizers lose over time and/or through abrasive cleaning techniques. Perioperative Equipment Cleaning Surgical Table Sub Service deep cleaning Rolling Stock and OR equipment deep cleaning. CLEANING EQUIPMENT The Contractor shall provide all cleaning equipment needed to meet all the performance requirements of this contract as it correlates to the recommended cleaning procedures outlined in the OEM s Routine Maintenance Manual. SERVICE DOCUMENTATION At the conclusion of each cleaning, the Contractor shall provide a written or digital service report within 3 business days indicating: Date(s) of service Make, model, serial number, and barcode/ID number of the equipment serviced Name of FSE who performed the work Hours worked Before cleaning and after cleaning pictures of the equipment and cleaned surfaces. Notable Issues - Prior to cleaning the sterilizer our team meticulously examines the sterilizer chamber for any damage, functionality issues, broken, lose or missing hardware, that are noted and documented in our VSR. Before and After Pictures - Our team captures images to accurately show the level of mineral deposits, scale, and rouging that are found on the chamber walls. Our "After Pictures" show the quality of our service and attention to detail. Based on the level of buildup that is found, we also provide cleaning frequency recommendations. Documentation for Joint Commission - Our Visual Service Reports include Serial Numbers for every unit that we service, which can be used for service history documentation. EQUIPMENT LIST Non-Abrasive Sterilizer cleaning and derouging process Cleaning and Polish of sterilizer front exterior panels Removal and cleaning of Rack/Shelving (when applicable) Passivation of stainless steel Before/After VSR Visual Service reports with detailed pictures. Small Belimed Sterilizer Cleaning Semi-Annual Make Belimed, Model # 9-6-15 HS1 JAMAICA PLAINS Chamber Cleaning w/Passivation Semi-Annual Service Medium Belimed Sterilizer Cleaning Semi-Annual Make Belimed, Model # 9-6-15 HS1 JAMAICA PLAINS Non abrasive sterilizer cleaning w/Passivation Belimed Loading Car Cleaning Semi-Annual Model # 9-6-15 HS1 JAMAICA PLAINS Non abrasive cleaning Case Cart Cleaning Annual JAMAICA PLAINS Case cart cleaning cleaning service. Small Steris Sterilizer Cleaning Semi-Annual Steris Amsco serial #0332910-01 and 0332810-12 WEST ROXBURY Chamber Cleaning w/Passivation Semi-Annual Service Medium Steris Sterilizer Cleaning Semi-Annual Steris AMCO EE126792 and 117604 WEST ROXBURY Non abrasive sterilizer cleaning w/Passivation Steris Loading Car Cleaning Semi-Annual WEST ROXBURY Non abrasive cleaning Medium Belimed Sterilizer Cleaning Semi-Annual Belimed model 9-6-122 HSI SN# 211635 & 21533 BROCKTON Non abrasive sterilizer cleaning w/Passivation Belimed Loading Car Cleaning Semi-Annual BROCKTON Non abrasive cleaning Cart Washer Cleaning Semi-Annual Belimed SN 16937 BROCKTON Cart Washer cleaning Award will be made to the quoter whose quotation, offers the best value to the government, considering price and past performance. The government will evaluate information based on the following evaluation criteria: 1) Price and 2) past performance.   The full text of FAR provisions or clauses may be accessed electronically at acquisition.gov. The following solicitation provisions apply to this acquisition: FAR 52.212-1, Instructions to Offerors Commercial Products and Commercial Services MAR 2023 FAR 52.212-3, Offeror Representations and Certifications Commercial Products and Commercial Services DEC 2022 Offerors must complete annual representations and certifications online in the System for Award Management (SAM) in accordance with FAR 52.212-3. If paragraph (b)(2) of the provision is applicable, a written submission is required. The following contract clauses apply to this acquisition: FAR 52.212-4, Contract Terms and Conditions Commercial Products and Commercial Services DEC 2022 FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Products and Commercial Services MAR 2023 All quoters must submit the following: Quote Past performance Information All quotations must be sent to the contracting specialist at manases.cabrera@va.gov. This is an open-market combined synopsis/solicitation for services as defined herein. The government intends to award a contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition. OR The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following: Quoter must list exception(s) and rationale for the exception(s). Quotations that reject the terms and conditions of the solicitation may be excluded from consideration. Submission must be received not later than May 10, 2023, at NCO1. Email submissions only. Late submissions will be treated in accordance with the solicitation provision at FAR 52.212-1(f). Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the contract specialist, Manasés Cabrera at manases.cabrera@va.gov. Point of Contact Manasés Cabrera at manases.cabrera@va.gov.