Handheld NIR Spectrometer

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

Solicitation Number: 12305B23Q0004 is issued as a request for quotation (RFQ).

This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-08.

This requirement will be solicited as a commercial item in accordance with FAR Part 12. The solicitation document, with the incorporated clauses and provisions, is issued in accordance with the Federal Acquisition Regulation (FAR) Part 13 Simplified Acquisition Procedures.

Set- Aside: This solicitation is 100% small business set-aside.

The North American Industry Classification System (NAICS) code is 334516 (Analytical Laboratory Instrument Manufacturing); small business size standard in number of employees is 1,000.

Line-item number(s) and items, quantities, and units of measure:

Line item 0001=  One (1) Handheld NIR Spectrometer for full spectrum and composition analysis of solids, liquids, or powders. 

All items must meet the specifications listed in the attached document titled “Handheld NIR Spectrometer Specifications”

Description of requirements for the items to be acquired:  Handheld NIR Spectrometer used for analysis and modification of food and food-based products.  This will necessarily include unusual, modified, and experimental food products that cannot be analyzed with traditional outputs of NIR machines.

Deliver to:

600 East Mermaid Lane

Wyndmoor, PA 19038

Provision 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services, applies to this acquisition.

Offerors are  to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services, with its offer.

The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Products and Commercial Services, applies to this acquisition. (See clauses attachment for all clauses terms and conditions)

IMPORTANT NOTICE: All contractors submitting bids, proposals, or quotes on USDA solicitations must be registered in the System for Award Management (SAM) database at the time of quote submission. Failure to register in the SAM database will make an Offeror ineligible for award.  The SAM website can be accessed at www.sam.gov/portal/SAM

The Government intends to post all notices/amendments related to this solicitation on government point of entry (GPE) Contract Opportunities at https://sam.gov  Any additional amendments and/or documents related to this procurement will be available electronically only. Potential Quoters will be responsible for downloading their own copy of those documents related to this procurement, if any. Offerors are encouraged to check the SAM web site frequently in order to be notified of any changes to this solicitation. Interested vendors should reference the solicitation documents for all terms and conditions, evaluation factors and submission requirements. 

SELECTION PROCESS: The basis for any potential award is Lowest Price Technically Acceptable.

To be considered for award OFFERORS SHALL SUBMIT THE FOLLOWING:

1. A quote that meets the requirements listed in the specifications.

REJECTION OF QUOTATION: Failure to demonstrate compliance will cause rejection of quote without further discussions. All responsible sources may submit a quote which will be considered.

All questions regarding this announcement must be submitted in writing to the Contract Specialist Tyshanah Holloway, via email at Tyshanah.Holloway@usda.gov by Friday November 4, 2022 @ 3:00pm EST.  Telephone requests for information will not be accepted or returned.

Submit Quotes by email to Tyshanah Holloway at Tyshanah.Holloway@usda.gov , Contract Specialist, USDA, ARS, NEA, Contracting Office, no later than Tuesday November 8, 2022, at 10:00 a.m. EST.

DISCUSSIONS: The Government intends to award without discussions but reserves the right to conduct discussions should it be deemed in the Government's best interest.

Electronic responses are mandatory. Information provided will not be used as a part of any subsequent solicitation requirement. Interested vendors who submit data are responsible for appropriately marking information if it is proprietary in nature. A determination by the Government not to award this proposed contract action, based on this notice, is solely within the discretion of the Government.

Reference the following Attachments:

Attachment 1 - Combined synopsis Handheld NIR Spectrometer

Attachment 2- Handheld NIR Spectrometer Specifications

Attachment 3- Clauses - Handheld NIR Spectrometer