U.S. Department of Agriculture Seeks to Lease Short Term Office and Related Space in Mount Sterling, KY

3/14/2024 Update: 

• Square footage requirements have been updated to:
  • 3915 Minimum ABOA
  • 4111 Maximum ABOA
  • 4698 Maximum RSF
• The Delineated Area has been updated to: (updated map attached)
  • North: Beginning at the intersection of Aarons Run Rd. and 537/Bunker Hill Rd, follow 537/Bunker Hill Rd., turns into Van Thompson Rd.
  • East: 1991/Hinkston Pike, Rt. 64, Hwy 60, 647/Old Owingsville Rd., Osborne Rd., 713/Spencer Rd.
  • South: 646/Whitaker Ln., 460/Camargo Rd., 646/Tonkin Rd.
  • West: 11/Levee Rd., Fogg Pike, Prewitt Pike, Hwy 60, Somerset Creek, Aarons Run Rd.

U.S. GOVERNMENT

Department of Agriculture (USDA) seeks to lease the following space:

State:

KY

City:

Mount Sterling

Delineated Area:

N: Maysville Rd (US 11) & HWY 460

E: Owingsville Rd (US 60) & Walters Ln

S: Levee Rd & Calk Rd

W: Winchester Rd (US 60) & Bentbrook Dr

Minimum Sq. Ft. (ABOA):

3,331

Maximum Sq. Ft. (ABOA):

3,497

Maximum Sq. Ft. (RSF):

NTE 4,000

Space Type:

Office and Related Space

Reserved Government Vehicle
Parking Spaces:

3

Reserved Visitor/Customer
Parking Spaces:

10

Non-Reserved Employee Parking Spacing (located on-site or within 300 feet of premises):

15

Full Term:

Three (3) Years

Firm Term:

One and a half (1-1/2) Year Firm

Termination Rights:

120 days in whole or in part

Additional Requirements:

• Reserved parking shall be located on-site near the main entrance for customer/visitor parking, reserved for the exclusive use of the government.
• Employee parking shall be located on the premises or within three hundred (300) feet from the premises and does not have to be reserved for the exclusive use of the government.
• The parking lot shall have pull-through capabilities and shall not be obstructed by adjacent building(s) or tenant usage.
• The Government will have access to the Space 24-hours a day, 7-days a week. Normal hours of operation are Monday through Friday 6:00 AM – 6:00 PM.
• The government wishes to lease space in an existing building. New construction/Build-to-Suit will not receive consideration.
• Space shall not be adjacent to a tenant or business whose primary operation is the sale of alcoholic beverages, where firearms are sold and/or discharged, or where tenants related to drug treatment or detention facilities are located.
• Subleases are not acceptable.
• First floor space is preferred. Office space must be contiguous, on one floor. If space offered is above the ground level, then at least one (1) accessible elevator will be required.
• Offered space must meet Government requirements for fire safety, accessibility, seismic, and sustainability standards per the terms of the Lease.
• A fully serviced lease is required.
• Offered space shall not be in the 1 percent annual change (formally referred to as “100-year”)/2-percent-annual chance floodplain (formerly referred to as “500-Year” flood plain).
• Offered space must meet Government requirements for fire safety, accessibility, seismic, and sustainability standards per the terms of the Lease. 

Entities are advised to familiarize themselves with the telecommunications prohibitions outlined under Section 889 of the FY19 National Defense Authorization Act (NDAA), as implemented by the Federal Acquisition Regulation (FAR).).  For more information, visit: https://acquisition.gov/FAR-Case-2019-009/889_Part_B.

Expressions of Interest Due:

February 8, 2024 by 4:30 PM Eastern

Market Survey (Estimated):

February 8, 2024

Occupancy (Estimated):

On or before June 1, 2024

Note:   Entities not currently registered in the System for Award Management (SAM) at SAM.gov, are advised to start the registration process as soon as possible if intending to submit an offer for possible lease award.

Expressions of Interest shall include the following:

1.    If existing building, building name and legal address (as reflected on the Deed), and location of the available space within the building, along with building site/ lot plans, interior layout drawings/pictures (with dimensions shown) reflecting the Space that is being offered.

2.    Rentable square feet (RSF) and ANSI/BOMA office area (ABOA) square feet to be offered.

3.    Date of space availability.

4.    If offeror is not the owner of the building, an authorization letter signed by owner to represent owner for property will be required. *

5.    Amount of/type of parking available on-site. If parking is not available onsite, provide a map showing the location(s) of parking requested in the advertisement.

6.    Photos of the space or site being submitted, or permission for Market Survey participants to photograph the space or site.

7.    For existing buildings, provide information on condition of building systems, roof, foundation, and current floor plan.  Alternatively, provide a copy of a recent commercial building inspection or appraisal.

8.    Brokers submitting properties MUST show authorization from the property owner to submit property on behalf of the property owner; this can include, but is not limited to a listing agreement, letter from the property owner authorizing the broker to submit the property, purchase/ sale agreement, option, etc.*

9.    Confirmation that offered space meets or will be made to meet Architectural Barriers Act Accessibility Standards (ABAAS).

10.  Confirmation that offered space meets or will be made to meet Seismic Safety Standards, as applicable.

11.  Confirmation that offered space meets or will be made to meet Fire Protection & Life Safety Requirements.

* As mentioned in #4 and #8 above, any submission received without written authorization to represent owner(s) will not be considered until such time the documentation has been received.  In cases where an agent is representing multiple entities, written acknowledgement/permission from each entity to represent multiple interest parties for the same submission must be submitted prior to the Expressions of Interest due date.

In no event shall the offeror enter into negotiations or discussion concerning the Space to be leased with any Federal Agency other than the U.S. Department of Agriculture Lease Contracting Officer or their authorized representative indicated below.

Send Expressions of Interest to:

Name/Title:

Heather Schmitt, USDA Lease Contracting Officer

Email Address:

Heather.schmitt@usda.gov

Name/Title:

NaJeema Randall, USDA Lease Contracting Officer

Email Address:

Najeema.randall@usda.gov