J091--Base Year-Fuel Tank Cleaning/Polishing

THIS IS A PRESOLICITATION NOTICE The Department of Veterans Affairs, Network Contracting Office 9, located at 1639 Medical Center Parkway, Suite 400, Murfreesboro, TN, 37129, anticipates issuing a solicitation Request for Quotation (RFQ) on or about 07/07/2023 to request quotes for an open market purchase order with a period of performance consisting of a base period plus four option years. anticipated award date of 10/01/2023 through 09/30/2028 for fuel polishing services for the Memphis VA Medical Center. SET-ASIDE: 100% Small Business NAICS Code: 561210- Facilitates Support Services SBA SIZE STANDARD: $47.0 Million Dollars PSC: J091- Maintenance, Repair, Rebuilding of Equipment-Fuels, Lubricants, Oils, and Waxes DESCRIPTION: This requirement is for the Memphis VA Medical Center located at 1030 Jefferson Avenue, Memphis, TN 38104. The requested service is for Polishing of Fuel Tanks with disposal of seven (7) underground storage tanks and seven (7) day tanks back to ASTM standards. PERIOD OF PERFORMANCE: The period of performance will be from the award date, which is estimated on or about October 01, 2023, with ultimate estimated completion date of September 30, 2028. Base Year 10/01/2023-09/30/2024 Option Year One 10/01/2024-09/30/2025 Option Year Two 10/01/2025-09/30/2026 Option Year Three 10/01/2026-09/30/2027 Option Year Four 10/01/2027-09/30/2028 Point of Contact: Alexis Bowen, Contract Specialist see contact information on notice. END OF PRESOLICITATION NOTICE DEPARTMENT OF VETERANS AFFAIRS MEDICAL CENTER BOILER PLANT STATEMENT OF WORK PART 1 GENERAL INTRODUCTION This is a base year + 4 option year requirement for the Fuel Oil Polishing of the Diesel Fuel in the Underground Storage Tanks BACKGROUND NFPA 110 (A.8.3.7) & Joint Commission require that all Underground Storage Tanks (UST s) be inspected & fuel stored in tanks be sampled, cleaned/polished and tested annually IAW ASTM D975. In addition, NFPA 110 A.7.9.1.2 states to have provisions for water drainage on a regular basis since the presence of water can lead to microbiological contamination and growth which the annual cleaning accomplishes. SCOPE OF WORK Vendor to provide personnel and equipment to remediate diesel fuel in seven (7) underground storage tanks and seven (7) diesel day tanks back to ASTM Standards. This includes the removal waste, water bottoms and fuel polishing (filter fuel). Vendor shall add necessary Stabilizers and Biocides to all tanks to control the growth of microbes. Tank Capacities are as follows Tank # Tank ID Tank Capacity Tank 1 #12 15,000 gallons Tank 2 #13 15,000 gallons Tank 3 #8 10,000 Gallons Tank 4 #9 20,000 gallons Tank 5 #10 20,000 gallons Tank 6 #11 5,000 gallons Tank 7 #14 4,000 gallons Vendor will also provide seven (7) ASTM Diesel Fuel Tests, fuel testing will be to the following standards ASTM D93 (Flash Point) ASTM D5453 (Water and Sediment) ASTM Microbial Growth Culture Medium ASTM 1298 (API Gravity) ASTM D43176 (Appearance) ASTM D130 (Copper Strip Corrosion) DFA1 (Usability Index) The Vendor will hold site specific safety meetings at the beginning of each day outlining the requirements for proposed daily Scope of work This is a Firm/Fixed Priced Contract, given any major unforeseen circumstances or as found conditions that are not as stated by the COR, all services and waste removal shall be built into the contract. STATEMENT OF WORK SUPPORTING INFORMATION This contract involves no VA Sensitive Information. PLACE OF PERFORMANCE- VAMC 1030 Jefferson Ave. Memphis, TN 38104 PERIOD OF PERFORMANCE To be determined based on scheduling but services are expected to be completed by December 15th of each year, additionally once started, the services shall be uninterrupted for as many days as it takes during the work hours listed below WORK HOURS - All testing shall be performed during the normal business hours of 0730 1600, Monday thru Friday with the exception of Federal Holidays U.S. LEGAL HOLIDAYS: The following is a list of U.S. Government holidays. If the holiday falls on a Saturday, the proceeding Friday is observed as the holiday, if the holiday falls on a Sunday, the following Monday is observed as the holiday. New Year s Day Martin Luther King s Birthday President s Day Memorial Day Juneteenth National Independence Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day FINAL INSPECTION AND ACCEPTANCE: When the contractor has completed all the work, they shall notify the VA COR for a final inspection. REPORTING REQUIREMENTS SERIVCES BEYOND THE CONTRACT The Contractor shall immediately, but not later than twenty-four (24) hours after discovery of any potential failures notify the CO and the COR, in writing of the existence or the development of any defects in, or repairs required to the schedule of equipment which the Contractor considers not to be responsible for under the terms of the contract. The Contractor shall furnish the CO and COR with a written estimate of the cost to make necessary repairs.