For NRC Service Contractors: Service Contract Reporting Deadline

This is a Special Notice to all Nuclear Regulatory Commission (NRC) Service Contractors. This notice is to alert all NRC Service Contractors that the January 31, 2023, deadline for Fiscal Year (FY) 2022 Service Contract Reporting Requirements is forthcoming. NRC urges its contractors to complete the reporting requirements before the January 31, 2023, due date. The attached notice provides further information regarding this upcoming deadline and all other necessary requirements.

Please note, in accordance with Federal Acquisition Regulation (FAR) subpart 4.1704, if the contractor fails to submit a report in a timely manner, the contracting officer shall exercise appropriate contractual remedies. In addition, the contracting officer shall make the contractor’s failure to comply with the reporting requirements a part of the contractor’s performance information, under subpart 42.15, using the Contractor Performance Assessment Report Systems (CPARS). CPARS is the official source for past performance information.

When is Service Contract Reporting required?

The System for Award Management (SAM) is open for Fiscal Year (FY) 2022 Service Contract Reporting as of October 6, 2022. Contractors are reminded to complete data entry by December 15, 2022. Although the reporting period ends January 31, 2023, data reported after December 15, 2022, will be considered late.

What is Service Contract Reporting?

The Service Contract Reporting (SCR) requirements under Section 743 of Division C, of the Consolidated Appropriations Act, 2010 (Pub. L. 111-117), requires civilian agencies to prepare, submit and make publicly available, an annual inventory of activities performed by service contractors. The final FAR rule became effective to implement statutory requirements for service contract supplemental reporting on January 30, 2014. In accordance with FAR 4.1702, contractors and first-tier contractors are required to report in SAM for the previous fiscal year the (1) total dollar amount invoiced for services performed and (2) direct labor hours expended on the services performed under certain contracts. Service Contract Reporting applies to all contracts for services (including construction) that contain FAR clause 52.204-14, Service Contract Reporting Requirements and/or FAR clause 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts.

Which awards require Service Contract Reporting?

In accordance with FAR 4.1703, service contractor reporting is required for contracts and first-tier subcontracts for services based on contract type and estimated total value. For indefinite-delivery contracts, reporting shall be determined based on the type and estimated total value of each order under the contract. Indefinite-delivery contracts include, but are not limited to, contracts such as indefinite-delivery indefinite-quantity (IDIQ) contracts, Federal Supply Schedule contracts (FSSs), Government wide acquisition contracts (GWACs), and multi-agency contracts.

What are the reporting thresholds?

In accordance with FAR 4.1703 (a)(2), reporting is required according to the following thresholds:

• All cost-reimbursement, time-and-materials, and labor-hour service contracts and orders with an estimated total value above the simplified acquisition threshold.
• All fixed-price service contracts awarded, and orders issued according to the following thresholds:
  • Awarded or issued in Fiscal Year 2014, with an estimated total value of $2.5 million or greater.
  • Awarded or issued in Fiscal Year 2015, with an estimated total value of $1 million or greater.
  • Awarded or issued in Fiscal Year 2016, and subsequent years, with an estimated total value of $500,000 or greater.

Additional Information:

• The SAM “Quick Start Guide for Service Contract Reporting” is located at the following link: https://www.fsd.gov/gsafsd_sp?id=gsafsd_kb_articles&sys_id=15873eba1b41c5106e2dea02f54bcb21
• Federal Service Desk Support: Search “Service Contract Reporting” for responses to Frequently Asked Questions: https://www.fsd.gov/gsafsd_sp?id=gsa_index
• For technical and/or system questions, please contact the Federal Service Desk at the following link: https://www.fsd.gov/gsafsd_sp or by phone at: 866-606-8220.

Please contact your contracting officer immediately with any questions or requests for reporting requirement clarifications.