Firm-Fixed Price, Non-Personal Service, Commercial Item, for Mobile MRI Services, for the Cheyenne River Health Center, Eagle Butte, SD.

Amendment 1 to extend closeing date to 1/3/2023@1:00pm MST

(i) a. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulations (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; bids are being requested and a written solicitation will not be issued.

b. The Indian Health Service/Cheyenne River Health Center intends to award a Firm Fixed-Price, Non-Personal Services, contract, to provide Mobile MRI (Magnetic Resonance Imaging) Services for the Radiology Department at the Cheyenne River Health Center located in Eagle Butte, South Dakota.  Period of Performance with all be a Base Year, with 4/one year option years, for a tentative total of 5 years.

(ii) This solicitation is being issued under solicitation number CRHC23-05.

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-06, dated 10/28/2022

(iv) This solicitation is advertised as unrestricted and the associated NAICS code is 621512 – Diagnostic Imaging Center, $16.5m, and Product Service Code is Q522 – Medical-Radiology Services.

(v) Services purchased through this contract will be Mobile MRI Services for patient care.  The “Unit Price” is an all-inclusive cost.  All “inclusive cost” is defined to include, but not limited to travel, lodging, per diem, benefits, fuel, freight etc., plus all other costs pertinent to the performance of this contract.  The period of performance will be a base year, plus the option to exercise, 4/one-year option terms. 

Base Year: 01/01/2023 – 12/31/2023

52 Days @ $___________/day, totaling $_____________

Option Year One(1): 01/01/2024 – 12/31/2024

52 Days @ $___________/day, totaling $_____________

Option Year Two(2): 01/01/2025 – 12/31/2025

52 Days @ $___________/day, totaling $_____________

Option Year Three(3): 01/01/2026 – 12/31/2026

52 Days @ $___________/day, totaling $_____________

Option Year Four(4): 01/01/2027 – 12/31/2027

52 Days @ $___________/day, totaling $_____________

(vi) Description of Services: See attached Performance Work Statement. 

(vii) The period of performance will include one base year, plus the option to exercise four (4) option years, with a start date of 01/1/2023.  Delivery and acceptance terms for this order are with the PWS.

(viii) The provision at 52.212-1, Instructions to Offerors – Commercial Items (Nov 2021), applies to this acquisition.  Offers   shall be submitted on company letterhead stationary, signed and dated; it shall include, at a minimum;

1. Solicitation number CRHC23-05;
2. Closing Date: January 3, 2023 at 1:00pm MST;
3. Name, address, telephone number of the offeror and email address of the contact person;
4. Technical description of the item/service being offered in sufficient detail to evaluate compliance with the requirements in the solicitation; 
5. Terms of any express warranty;
6. Price and any discount terms;
7. “Remit to” address, if different than mailing address;
8. A completed copy of the representations and certifications at FAR 52.212-3(see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);
9. Acknowledgement of Solicitation Amendments, if issued;
10. Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items/service and other references(including contract numbers, points of contract with telephone numbers and other relevant information);
11. A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation.  Offers that fail to furnish required representation or information, or reject the terms and conditions of the solicitation may be excluded from consideration

Quotes shall also include the following to be considered acceptable.

1. Signed SF-1449
2. Complete Taxpayer Identification Form (FAR Part 52.204-3 – Taxpayer Identification)
3. Complete Annual Representations & Certifications form (FAR 52.212-5)
4. Technical/Evaluation Proposal (Addressing each evaluation element)
5. Cost/Price Proposal
6. Past Performance Questionnaire (section M, page 5-8)

(ix) The clause at 52.212-2, Evaluation-Commercial Items (Nov 2021), applies to this acquisition.  The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.  The Government will award a contract resulting from this solicitation to the best value in consideration of the government.  The following factors shall be used to evaluate offers:  The basis for award will be “Best-Value” with trade-offs.  This is a competitive solicitation and the offer your firm submits will be used by the Indian Health Service to determine which offer is the “Best Value” to the government. 

(x) Offerors must include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items (May 2022), with its offer.  The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v)) of this provision.

(xi) The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items (Nov 2021), applies to this acquisition. 

(xii) The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders -- Commercial Items (May 2022) – See attachment for full text.

(xiii) Any additional contract requirement(s) or terms and conditions are determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices (i.e. warranty requirements, HHSAR, etc..) are attached.

(xiv) N/A

(xv) Offerors are due on January 3, 2023 by 1:00 PM MST, and can be mailed, e-mailed (Stephanie.RedElk@ihs.gov), or Fax to: 605-964-7737.  Offeror must confirm the receipt of the proposal by IHS.

Questions in reference to this solicitation shall be submitted to the email address listed above.  The last day to submit questions is December 7, 2022 at 1:00pm MST.  No questions will be answered after this date/time.  Please be advised that the Government reserves the right to transmit those questions and answers of a common interest to all prospective vendors through a solicitation amendment.

(xvi) Point Of Contacts:  Stephanie RedElk, Purchasing Agent, Stephanie.RedElk@ihs.gov, 605-964-0507, or Danielle Chasing Hawk, Contracting Officer, Danielle.ChasingHawk@ihg.gov, 605-964-0605.

(xvii) Contractor will need a UIE number, TIN number, and be active & registered in SAM at www.sam.gov.