Purchase of Sports Utility Vehicle (SUV) 4x4

The U.S. Embassy Rabat has a requirement for the provision and delivery of a new vehicle in accordance with the specifications and terms and conditions set forth herein. 

The U.S. Government intends to award a contract/purchase order resulting from this solicitation to the lowest priced, technically acceptable (LPTA) offeror/quoter who is a responsible contractor, in accordance with FAR 52.212-1.  The Government intends to award a purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

Vendors are advised that offers will be evaluated solely on those specifications stipulated as mandatory requirements below. Additional features or options further to the requirements specified may be accepted by the Government but will not be factored into the technical evaluation or considered in the ranking of vendors’ prices.  Pricing information for any additional options will be disregarded.

All offers shall be FIRM FIXED PRICE.  The price quoted by the vendor shall include all labor, materials, overhead, profit, and transportation necessary to deliver the vehicle to Embassy of the United States of America in Rabat, Morocco.  Payment will only be made for amounts itemized in the vendor’s quotation and accepted by the Embassy. Any additional costs not itemized and/or stipulated in the submitted quotation will not be considered for payment under any circumstances. 

Vendors’ timelines for delivery shall be considered during the technical evaluation and the Government reserves the right to place its order for the vehicle with any vendor whose offer meets the minimum mandatory specifications, and who can ensure delivery in the shortest timeframe, which shall not exceed eight (8) calendar weeks from the date of award. Should the awarded vendor not deliver the ordered vehicle within the specified timescale, the Embassy reserves the right to unilaterally withdraw its order and source the required vehicle from another responsible vendor.

An invoice shall be issued after the selected vendor completes all requirements of the award and provides a proper invoice with required supporting documentation.  Full payment will be made against the invoice within 30 days upon acceptance of a proper invoice, per the Prompt Payment Act.  Advance payments will not be made or offered under any circumstances or stipulations.

Past performance reference check:

If you were awarded a similar or identical award to the U.S. Embassy Rabat or another U.S. diplomatic mission, please provide the relevant Purchase Order/Contract number(s) and the Point(s) of Contact (POCs). This information will be used to evaluate past performance and determine any positive or derogatory information.

In addition, reference information for past sales to other government or non-governmental agencies or institutions, etc. should also be provided.  Any adverse past performance may be judged to constitute technical unacceptability by the Embassy’s technical evaluation panel. The assessment of past performance shall be at the sole discretion of the Embassy’s technical evaluation panel, as will any determinations pursuant thereto regarding a vendor’s technical acceptability.

Specifications of requirement:
The vehicle to be provided must be new. Second-hand vehicles, vehicles involved in accidents (however minor) and repaired are not acceptable and will not be considered.

SUV 4x4, V8 6-litre 330 Horsepower Engine, 298KW of power and 560Nm of torque

Seating for 7people

Left-Hand Drive

USB or other types of power ports

8-speed, automatic transmission

Smart phone connectivity/integration

Diesel

Minimum luggage capacity: 9 bags

Minimum fuel capacity: 100 liters  

30mpg minimum fuel consumption rate (under normal driving conditions)

(19City/25Highway)

Alloy wheels, 20 inches

Multifunction seats for driver and front passenger

Performance braking system

Leather seats

Minimum rear legroom: 29inches

Ambient interior lighting

Minimum control display size: 12 inches

Bluetooth connectivity

Navigation system/GPS

Accident active protection

Cruise control on steering wheel

Emergency call system

Exterior color must be Black or white or blue

Interior color must be dark, NO WHITE

TVA and delivery fees must be included in the cost (for local offers)

Vehicle makes no use of covered telecommunications as described in FAR 52.204-24

Vendors may submit quotations for equivalent items, provided those items meet all the salient physical, functional, and performance characteristics specified by this solicitation and as described in FAR 52.211-6.

Only companies or individuals specializing in this field should apply.

It is compulsory for all companies doing business with the U.S. Government valued over $30,000 to register on a website called "SAM – System for Award Management" www.sam.gov. The website compiles standard information such as the company legal name, street address, contact information, and what kind of goods and services it offers. There is no cost involved to register in SAM. Interested parties are strongly encouraged to register their business as soon as possible to avoid any delay in making an award to the successful bidder.

Interested parties should download the RFQ package attached to this advert and provide their quotation to Rabat_Proc@state.gov, referencing PR12632185 in the Subject Line, before 16:00pm local time on July 25, 2024. 

Posted on July 15, 2024, for 15 days.