Architect and Engineering Services IDIQ-Set Aside for Small Businesses

CLARIFICATION 0001 (03 January 2025): Per the combined synopsis/solicitation attachment, questions are due no later than 5:00 PM Local on 17 January 2025.  This posting has been updated to correct that inconsistency.

AMENDMENT 0001 (20 December 2024):  UPDATE TO PRE PROPOSAL CONFERENCE DAY AND TIME.  

There will be a virtual (via Google Meets) pre-proposal conference held on 13 January 2025 at 3:00 PM EDT.  Interested firms wishing to participate in the pre-proposal conference are required to email Aaron Lay, aaron.lay@gsa.gov, with the names and emails of each participant from the firm no later than close of business 10 January 2025. INFORMATION RECEIVED DURING THE PRE PROPOSAL CONFERENCE SHALL NOT CONSTITUTE A CHANGE IN REQUIREMENTS OR SCOPE WITHOUT A WRITTEN AMENDMENT TO THIS SOLICITATION.

ORIGINAL POST

Solicitation Number: 47PA0325R0001                                      Notice Type: Combined Synopsis/Solicitation Synopsis: 

This synopsis/solicitation is a Request for Qualifications (RFQ) for zonal Architect and Engineering (AE) Indefinite Delivery Indefinite Quantity (IDIQ) contracts, for a period of one base year plus up to four one-year option periods per contract. Four single award IDIQs will be made from this Solicitation for AE services. This procurement is set-aside for small businesses. Interested small businesses may submit an offer for one or more zones.

Classification Code: C – Architect and Engineering Services NAICS Code: 541310

NOTICE: SETASIDE FOR SMALL BUSINESSES

The deadline for submitting questions is 5 p.m. local time on 17 January 2025.

Special Programs Division (SPD) of the U.S. General Services Administration (GSA), Public Buildings Service (PBS), has a requirement for Professional Architectural and Engineering (AE) services on an Indefinite Delivery/Indefinite Quantity (IDIQ) basis.  Orders placed by SPD will primarily cover requirements of client agencies. Contracting Officers (COs) within PBS will be authorized to place orders against the contracts upon receipt of a delegation of authority from the SPD CO.

Four single award IDIQ contracts will include all facilities under the jurisdiction, custody and control of GSA in the entire United States (U.S.), including all U.S. Territories.  All AE services will be provided when so authorized by execution of firm-fixed-price Task Orders.  Individual Task Order values will be based on an Estimated Construction Cost at Award (ECCA) of less than or equal to the prospectus threshold (currently $3.6 million).  Note - This value can be exceeded if agreed to by the contractor.   

This requirement is solicited as a total Small Business Set-Aside.  The NAICS code is 541310 (Architectural Services) and the small business size standard is $12.5 million.  It is anticipated that four separate contracts will be awarded.  The firm-fixed-price IDIQ contracts will each consist of one base year and up to four, one-year option periods. Offerors may submit a proposal for each of the zones they are interested in, but a single proposal for multiple zones will not be accepted. The zonal awards shall encompass the following Primary Contract Areas.

Zone A

1. New England

2. Northeast & Caribbean

3. Mid-Atlantic

Maine, Vermont, New Hampshire, Massachusetts, Connecticut, Rhode Island, New York, New Jersey, Pennsylvania, West Virginia, Virginia, Delaware, Maryland, Puerto Rico and U.S. Virgin Islands

Zone B

4. Southeast Sunbelt

5. Great Lakes

6. Heartland

7. Greater Southwest

Florida, Georgia, South Carolina, North Carolina, Kentucky, Tennessee, Mississippi, Alabama, Minnesota, Wisconsin, Michigan, Ohio, Indiana, Illinois, Nebraska, Iowa, Kansas, Missouri, New Mexico, Oklahoma, Arkansas, Louisiana, and Texas

Zone C

8. Rocky Mountain

9. Pacific Rim

10. Northwest/Arctic

Alaska, Montana, North Dakota, South Dakota, Wyoming, Utah, Colorado, Nevada, Arizona, California, Washington, Oregon, Idaho, and Hawaii

Zone D

11. National Capital

Central Office

District of Columbia and the immediate surrounding area

On an occasional basis, work may also include locations in the Secondary Contract Area. The Secondary Contract Area for the IDIQ contract covers the entire United States (U.S.), including all U.S. Territories, and consists of the Zones comprising other states and territories that are not covered as part of the IDIQ contract’s Primary Contract Area. The Secondary Contract Area may be awarded as a Primary Contract Area(s) under separate contract(s) to other contractor(s). In addition, the Secondary Contract Area of this contract may also be the Secondary Contract Area under other contracts.

Services may be provided under this contract within the Secondary Contract Area if ordered by the Government. However, the Contractor is not obligated to perform work in the Secondary Contract Area and may decline such orders by notifying the CO within 3 workdays of receipt of a request for proposal or order for such services. The Government shall have no obligation to order services to be performed under this contract within the Secondary Contract Area, and its failure to order any such services shall not breach or otherwise violate the contract.

Small business set-asides.  When forming a formal Joint Venture or Partnership in response to a small business set-aside, all team members must meet the socioeconomic status for the set-aside.  For all Contractor Team Arrangements (CTAs) submitted in accordance with FAR Subpart 9.6, the Limitations on Subcontracting (FAR 52.219-14) apply, (i.e., the small business team members must perform at least 50% of the value of the work to be completed).

The Maximum Ordering Limitation (MOL) for each contract across all potential contract years is $50 million dollars.  There will be a $1,000 guaranteed minimum for the first year of each IDIQ.

The contracts will be solicited and awarded pursuant to the Brooks Act, Federal Acquisition Regulation (FAR) Subpart 36.6, and General Services Acquisition Manual (GSAM) Subpart 536.6.

Scope

Work under typical Task Orders issued under each IDIQ contract will include, but will not be limited to:  The study of Architectural and/or Engineering problems/existing conditions (known as Extra Field Investigation – EFI); recommendation of solutions and anticipated costs for the solutions; Engineering Studies, Retro-Commissioning, Pre-Design Phase Services, Preparation of Schematic Designs (SDs), Design Development Drawings (DDs), Design Intent Drawings (DIDs), Construction Documents (CDs) and Specifications for various projects; drafting Design-Build Statements of Work (SOWs); and monitoring of construction activities in the form of Post Contract Construction Services (PCCS).  Requirements for typical Task Order SOWs will also involve engineering and architectural services for reports, investigations, subsoil investigations, site surveys and analysis, site utility studies, geotechnical engineering services, environmental studies, energy studies/audits, materials selection, and design.

Firms shall be capable of performing the work with in-house staff and/or in conjunction with consultants, partnerships, and/or joint ventures. All AE services will be provided when so authorized by execution of firm-fixed-price Task Orders.

The work will require various primary disciplines, including:

Architectural, Civil, Structural, Mechanical (HVAC and Plumbing), Electrical, Fire Protection

Cost Estimator, Environmental Engineer, Historic Preservationist, and Landscape Architect.

Secondary/supplemental disciplines which may be required on an as-needed basis include:

Marine Engineer, Geotechnical Engineer, Registered Land Surveyor, and other disciplines as requested by GSA.

At a minimum, firms shall have a team comprised of the following disciplines – Architects, Electrical Engineers, Mechanical Engineers, Fire Protection Engineers, Civil Engineers, Structural Engineers, Environmental Engineers, Cost Estimators, and Historical Preservationists and Landscape Architects.

PRE PROPOSAL CONFERENCE:

There will be a virtual (via Google Meets) pre-proposal conference held on 13 January 2025 at 3:00 PM EDT.  Interested firms wishing to participate in the pre-proposal conference are required to email Aaron Lay, aaron.lay@gsa.gov, with the names and emails of each participant from the firm no later than close of business 10 January 2025. INFORMATION RECEIVED DURING THE PRE PROPOSAL CONFERENCE SHALL NOT CONSTITUTE A CHANGE IN REQUIREMENTS OR SCOPE WITHOUT A WRITTEN AMENDMENT TO THIS SOLICITATION.

Information to Interested Small Business

Register in the System for Award Management (SAM) database (www.sam.gov).