Air Show Off Base Lodging

Amendment 1- (7 March 2024)

The purpose of this amendment is to provide answers to the following questions:

1. Question: Will the group be needing all of the rooms at one hotel? Or could they be split between 2 hotels? Answer: Accommodating all rooms at one hotel.
2. Question: Will they be booking / paying on their own, or will you be providing a rooming list/ payment form? Answer: Payments shall be invoiced after the completion and acceptance of the performance. Invoices shall be summited within WAWF, IAW clause DFAR 252.232-7006- Wide Area WorkFlow Payment Instructions 
3. Question: Are you looking to be a certain mileage distance from a specific address on the Opportunity please? Answer: Within the city of Wichita Falls, Texas.
4. Question: Also, please clarify on how to comply with DFAS requirements for invoicing and what the process and timeline looks like?  Answer: Payments shall be invoiced after the completion and acceptance of the performance. Invoices shall be summited within WAWF, IAW clause DFAR 252.232-7006- Wide Area WorkFlow Payment Instructions 

Sheppard Air Force Base (AFB) will be hosting an Open House/Air Show and requires lodging for contractors. This requirement is essential for contractors attending the air show who require double occupancy rooms off base. This requirement needs rooms to be located in Wichita Falls, Texas and to contain the rooms below. 

This is a combined synopsis/solicitation for commercial service is prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. No paper copies of the solicitation will be issued. This announcement constitutes the only solicitation; excluding modifications. This solicitation is a Request for Quotes (RFQ) to provide double occupancy rooms off base for the Sheppard AFB, Texas air show contractors. The 82d Contracting Squadron of Sheppard AFB, Texas anticipates awarding a single Firm Fixed Price (FFP) contract.   

The applicable NAICS code is 721110, and the small business size standard is $40,000,000.00. This requirement is a total set aside for 100% small business concerns.  

The solicitation number is FA302024Q0027 and is issued as a Request for Quotation (RFQ). See attached “Combo RFQ” for the RFQ format. All documents including the solicitation, FA302024Q0027, and all amendments to the solicitation are obtainable via this notice. Contractors are strongly cautioned to check this notice periodically for amendments. 

The solicitation will close at 9:00AM CST on 13 March 2024. All solicitations must be submitted via email to the Primary and Alternate contacts listed below. 

All questions must be submitted by 9:00AM CST on 11 March 2024. All questions MUST be submitted in writing to the Primary and Alternate contacts listed below as well. 

Please see the listed Rooms and dates required:

Single Occupancy rooms

• 2 rooms – 5 nights (04/24/24 – 04/29/24)
• 13 rooms – 4 nights (04/25/24 – 04/29/24)
• 1 room – 2 nights (04/26/24 – 04/28/24) 

Total 16 Single Occupancy rooms
 

Double Occupancy rooms

• 4 rooms – 5 nights (04/24/24 - 04/29/24)
• 26 rooms – 4 nights (04/25/24 – 04/29/24) 
• 3 rooms - 3 nights (04/26/2024 - 04/29/2024)
• 2 rooms - 3 nights (04/25/2024 - 04/28/2024) 

Total 35 Double Occupancy rooms