Tree Maintenance Services - Houston National Cemetery

***02/06/2024: Attachment added - "36C78624Q50083 Questions and Answers"***

The Department of Veterans Affairs, National Cemetery Administration, Contracting Services, 18434 Joplin Road, Triangle, VA 22172 is soliciting quotations for Tree Removal Services at Houston National Cemetery, 10410 Veterans Memorial Drive, Houston, TX 77038.

Note: This is a total Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside solicitation, offerors must be certified through Small Business Administration (SBA) VetCert.

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued. The Government reserves the right to make no award from this solicitation. 

This solicitation is a request for quotations (RFQ). The government anticipates awarding a Firm, Fixed-priced, Services contract with no option periods.

Evaluation of Quotes: 

Quotes must include filled and signed copies of the Price Schedule, Solicitation Provisions and Contract clauses to be eligible for award. Quotes that do not include all three documents will not be considered. Quoters may submit supporting documentation, such as Technical Capability statements, etc. but are not required for consideration of contract award.
 
Basis of Award.  This procurement is being conducted pursuant to FAR Part 13 procedures.  The Government intends to award a contract resulting from this solicitation to the responsible offeror whose quote, conforming to the solicitation, quotes the lowest price, whose quoted price does not exceed the amount of funding available for the procurement, and whose quoted price is found to be reasonable.   

Quotes will be evaluated in the following manner.  The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Lowest Price Technically Acceptable (LPTA)

Quotes must include filled and signed copies of the Price Schedule, Solicitation Provisions and Contract clauses to be eligible for award. Quotes that do not include all three documents will not be considered. Quoters may submit supporting documentation, such as Technical Capability statements, etc. but are not required for consideration of contract award.

Past Performance will not be evaluated.

Wage Determination Information: U.S. Department of Labor Wage Determination 2015-5233, rev. 26, published December 25, 2023, is applicable to the resulting contract.

Site Visit Information: Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award. The cemetery grounds can be visited during normal business hours.

Questions and Answers: All solicitation questions must be submitted through email to the Contracting Officer: brian.werner2@va.gov. Vendor questions must be received by 3pm EST on February 2, 2024, and will be answered via solicitation amendment no later than February 6, 2024. Questions submitted after the Q&A due date will not be answered.

Offer Due Date: All quotations shall be sent via email to the Contracting Officer: brian.werner2@va.gov. Submissions must be received by 3pm EST on Friday, February 9, 2024.  Late submissions will not be accepted.  Only e-mailed quotes will be accepted. It is the responsibility of the vendor to ensure the Governments timely receipt of their quote.

Solicitation Attachments:

“Houston Tree Removal SOW and CLIN list”

“36C78624Q50083 Solicitation Provisions”

“36C78624Q50083 Contract Clauses”

“2015-5233”