Naturalization Ceremony Venue Rental

This is a combined synopsis/solicitation for the rental of a venue to host Naturalization Ceremonies in accordance with FAR 12.603 with the synopsis requirements of FAR 5.207. Please refer to FAR provision 52.212-1 Instructions to Offerors-Commercial Items and the specific instructions outlined in Attachment 3.1 - Terms and Conditions (Page 21-22 of RFQ 70SBUR24Q00000152).

1) Action Code – N/A

2) Date - The period of performance will be 7/15/2024 – 7/14/2029

3) Year – This is a requirement for FY24

4) Contracting Office Zip Code – 05495

5) Product Service Code – X1AB – Lease/Rental of Conference Space and Facilities

6) Contracting Office Address – 124 Leroy Avenue, Williston, VT 05495

7) Subject – Venue to host Naturalization Ceremonies in support of the San Jose Field Office (SNJ).

8) Proposed Solicitation Number – 70SBUR24Q00000152

9) Closing Response Date- Solicitation will close on July 1, 2024 at 1 PM ET.

10) Contact Point or Contracting Officer – See (xvi) below

11) Contract Award and Solicitation Number – Award Number: N/A;

Solicitation Number:  70SBUR24Q00000152

12) Contract Award Dollar Amount – N/A

13) Line Item Number – See (v) below

14) Contract Award Date – N/A

15) Contractor – N/A

16) Description – Per FAR 12.603(2)(i)-(xvi)

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.603, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(ii) Solicitation number 70SBUR24Q00000152 is being issued as a request for quotation (RFQ).

(iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-05.

(iv) This requirement is unrestricted. The associated NAICS code is 561920 – Convention and Trade Show Organizers.

(v) This requirement is for the Rental of a venue to host monthly Naturalization Ceremonies on behalf of the San Jose Field Office in accordance with the criteria outlined in Statement of Work.

(vi) Period of performance for the base period is 7/15/2024 – 7/14/2025, with four 12-month option periods for a maximum of 60 months. Services shall be provided in accordance with the Statement of Work.

(viii) The provision at 52.212-1, Instructions to Offerors-Commercial Items applies to this acquisition as does the addendum (Page 21-22 of RFQ 70SBUR24Q00000152).  

(ix) The provision at 52.212-2, Instructions to Offerors-Commercial, applies to this acquisition. The specific evaluation criteria outlined in paragraph (a) of 52.212-2 are: Price and Technical Acceptability.

(x) A complete copy of the provision 52.212-3, Offeror Reps and Certifications-Commercial Items shall be included with the quote.

(xi) The clause 52.212-4, Contract Terms and Conditions- Commercial Items applies to this acquisition as does the addendum regarding Invoicing Instructions (Page 12 of RFQ 70SBUR24Q00000152).

(xii) The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders- Commercial Items applies to this acquisition as well as the additional FAR clauses cited in FAR 52.212-5: (See Pages 1-9 of RFQ 70SBUR24Q00000152).

(xiii) RFQ 70SBUR24Q00000152 is being issued with the intent to make one (1) award. Award will be based on a Lowest Price Technically Acceptable quote. Submission of a complete quote constitutes affirmation of your ability to provide a venue to host Naturalization Ceremonies in accordance with the criteria outlined in the attached solicitation documents. Amendments to this solicitation will be publicized in the same manner as the initial synopsis and solicitation. The Government is requesting maximum additional discounts beyond standard commercial pricing for this the requirement. The quote shall display any discount provided by the contractor and should represent the best possible price that the contractor can provide.

In accordance with FAR 22.1009-4(a): (1) The place of performance is the venue offered by the vendor.  

Questions will be submitted to the Contract Specialist at: Marianne.Green@uscis.dhs.gov no later than 1 PM ET, Monday, June 24, 2024 to be considered. No telephonic questions will be answered.

(xiv) No Defense Priorities and Allocations System rating will be assigned to this solicitation or resulting contract.

(xv) To be considered for award, please fill in Attachment 3.3 - Security - NDA and provide a quote on Attachment 3.5 – Pricing Spreadsheet as part of your submission. Quotes shall be sent by email to Marianne Green, Marianne.Green@uscis.dhs.gov, with a copy to Dean.M.Seggay@uscis.dhs.gov no later than 1 PM ET, Monday, July 1, 2024. Quotes received after 1 PM ET on July 1, 2024 may not be considered at the discretion of the Contracting Officer. All emails shall adhere to size limitations of the USCIS firewall which is 10MB per email.

(xvi) For information regarding the solicitation, the Contract Specialist – Marianne Green can be reached Marianne.Green@uscis.dhs.gov and the Contracting Officer – Dean Seggay can be reached at Dean.M.Seggay@uscis.dhs.gov . Please refer to section xiii for information regarding questions.

17) The place of performance is the vendor’s location, no more than 30 miles from the San Jose Field Office.          

ATTACHMENTS:

RFQ 70SBUR24Q00000152

Attachment 3.1 – Terms and Conditions, 23 pages

Attachment 3.2 – Statement of Work, 8 pages

Attachment 3.3 – Security – NDA, 3 pages

Attachment 3.4 – Wage Determination, 11 pages

Attachment 3.5 – Pricing Spreadsheet, 1 page