Compressor, Dehydrator

October 25, 2021
Raytheon Company
350 Lowell Street,
Andover, MA 01810
RE: Letter Request for Proposal SPRRA2-21-R-0041
Mr. Sean Penney,
The Defense Logistics Agency (DLA) wishes to add the NSNs listed in enclosure 1 to the DLA-Raytheon Depot Level Repairable (DLR) contract SPRBL1-15-D-0017. The NSNs will support the Patriot Missile System. This add-on will add a total of two NSNs listed in enclosure 1, of which two will be priced.
DLA Contracting Team Identification:
Lindsey Schuman, DLA Aberdeen Primary Procuring Contracting Officer E-mail: Lindsey.Schuman@dla.mil, Phone: (443) 861-4526
Justine Kirk, DLA Aviation- Huntsville Contracting Officer E-mail: justine.kirk@dla.mil, Phone: (256) 690-5424
Michael Ellison, DLA Aviation- Huntsville Contract Specialist E-mail: michael.ellison@dla.mil, Phone: (256) 690-5751
A. Please adhere to the following timelines:
1. Indicate your intention to provide a responsive add-on proposal to this RFP in writing within five (5) business days. It is requested that a negative response be accompanied by an explanation. Responses shall be provided to the contracting team identified above.
2. Your response is requested as soon as possible. If you choose to submit an add-on proposal, it shall be submitted before 4:00 p.m. Central Standard Time (CST), November 30, 2021.
B. Instructions:
1. The negotiated contract (SPRBL1-15-D-0017) shall govern the Contractor’s and
Government’s rights and obligations.
2. Contract clauses are governed by the basic agreement. No alternate or additional clauses
shall be submitted with this proposal. Clause suggestions will flow through the Raytheon
IDIQ Service Center representative managing this contract to the Primary Procuring
Contracting Officer. Raytheon can propose alternate terms and conditions as
assumptions to their proposal.
3. This RFP is not an authorization to start work.
4. Please ensure that you read the entire RFP, including all of the enclosures, prior to
submitting your proposal. Your proposal shall be in full compliance with the instructions
of this RFP.
5. The Proposal must provide a range covering the Min, Mid, Max Quantities while also
proposing and certifying to each year’s Best Estimated Quantity (BEQ), which is
determined as the highest priced alternative to the Government, per FAR 1.108 and
shall be used for Total Proposed Price evaluation.
6. Your proposal shall remain valid for a minimum of one hundred and eighty (180) days
from receipt by the government.
C. Proposal Content/Cost/Price Supporting Documentation. At a minimum your proposal shall
include the following:
1. The Government contemplates Firm-Fixed-Pricing for these add-on items in accordance
with the overarching basic contract, and requests pricing for four (4) years. This is an RFP
for two NSNs to support requirements generated by the Army Contracting Center (ACC)
for the Lower Tier Project Office (LTPO) used on the Patriot Missile System. The add-on
Identification of Requirements (IOR) and Packaging Sheets are provided in enclosure 1
and 2 respectively.
2. The offeror shall prepare one summary schedule as provided in Enclosure 5, Patriot
Missile System Add-On Schedule of Supplies in a Microsoft Excel file (Cost.xls) utilizing
the specific headers provided within. The offeror’s summary schedule shall provide the
contract line item numbers (CLINs), National Stock Numbers (NSNs) to record the total
overall price offered and applicable tabs within Enclosure 5. Along with the summary
schedule, the offeror shall provide fully supportable cost data which substantiates the
offeror’s summary schedule for all CLINs and all ranges. Submission must include
working excel formulas. Submission shall be in accordance with FAR 15.408, Table 15-2,
Instructions for Submitting Cost/Price Proposals When Certified Cost or Pricing Data are
required. Back up documentation shall detail the labor categories to be used, labor hours
proposed by category, material and equipment cost, and a total cost breakdown. The offeror
shall also provide supporting cost/price documentation for all proposed subcontractors, to
include the proposed type of subcontract.
a. To comply with this solicitation, the offeror is required to price the
following Ordering Periods (OP9 - OP12): 1 January 2022 through 26
September 2025.
b. Per FAR 15.408 Table 15-2, cost analyses must be performed by the offeror
for subcontracts identified in the Consolidated Bill of Materials as having total
proposed pricing that exceeds the regulatory threshold indicated in FAR Part
15.403-4 for each year’s BEQ only. Fair and reasonable subcontractor analysis
in accordance with FAR 15.404-3(b) Subcontract Pricing Considerations shall
be provided for each year’s BEQ only.
c. The government did not provide separate Subcontract Line Item Numbers (SLINs)
to accommodate items that may require reusable shipping containers. However, if
an item requires a reusable shipping container, a SLIN may be added to allow the
offeror to price the item with a shipping container. The offeror shall propose the
most expeditious delivery schedule for each item.
d. A sanitized cost break-down (no cost information, no rates/dollars) shall also be
provided in a Microsoft Excel File.
e. In support of the proposed Indirect Expense Rates, RTN, IOTs and its
subcontractor(s) shall provide documentation of the most recent Indirect
Expense Rates, to include, at least one of the following (A, B, or C):
A. Forward Pricing Rate Agreements (FPRAs) with DCAA or DCMA
B. Forward Pricing Rate Recommendations (FPRR) from DCAA or DCMA
C. Forward Pricing Rate Proposal (FPRP), Approved Provisional Rates
Proposal or other statement of current rates including three (3) to four (4)
years of Incurred Cost Submissions to DCAA detailing pools and bases (by
expense accounts) information which validates the calculations or three (3)
to four (4) years historical actual detailing pools and bases (by expense
accounts) information which validates the calculations.
Note: The rates reflected in the FPRA, FPRR, FPRP, Approved Provisional
Rates Proposal or other statement of current rates shall directly match the
proposed rates as detailed in the proposal. If the rates do not match, the offeror
shall provide sufficient detail explaining how the proposed rates are realistic.
f. Identify key business unit personnel related to contracting, technical and pricing
questions and known DCMA or DCAA business unit points of contact (POC’s) to
expedite the question/review process.
g. In accordance with FAR clause 52.215-22, Limitation on Pass-Through Charges,
if Raytheon intends to subcontract more than 70 percent of the total cost of work
to be performed under the resulting add-on, Raytheon shall identify in its proposal
a description of the value-added provided by Raytheon as related to the work to be
performed by the subcontractor(s) as defined by FAR clause 52.215-23.
h. In accordance with the Section H, Add/Delete Process of basic contract SPRBL1-
15-D-0017, “within 14 days of proposal submission to the government under the
Add/Delete process, Raytheon shall complete an evaluation of the Add-on
population Bill of Materials (BOM). Additionally, they shall evaluate the Add-on
population BOM against the current contract BOM for the same system, if parts
for that system are currently on contract. If commonalities occur, Raytheon shall
provide a market pricing cost report.”
i. Raytheon shall assert restrictions on technical data or software as required; when
Raytheon shall deliver with less than Unlimited Rights IAW DFARS 252.227-
7017, Enclosure 4.
j. Raytheon shall identify and address in its proposal all actual or potential
Organizational Conflicts of Interests (OCIs), per FAR 9.5, or state that there are
no known potential OCIs. If any actual or potential OCIs are identified, then
Raytheon shall submit a mitigation plan.
k. All communications SHALL be submitted in writing ONLY AND directly to
the contract specialist email address identified on the first page of this RFP.
Raytheon shall not contact any other Government personnel other than the
person(s) identified above. Contacting any Government personnel other than
the individual(s) identified above could result in an organizational conflict of
interest (OCI).
l. No assumptions, terms, conditions, caveats or exceptions submitted within your
proposal, in response to this RFP, will be accepted or incorporated into the basic
contract. All assumptions shall be addressed and/or resolved through the use of
the question and answer period.
m. Raytheon shall submit their Small Business Plan with their proposal as a separate
document SBxxxx.doc. This enclosure will be used to ensure Raytheon is on track
to meet the goals established in the base contract.
If you have any questions, feel free to contact Michael Ellison at Michael.ellison@dla.mil or phone (256)
690-5751.