VAARNG FY25 Family Program Volunteer Workshop

A.    This is not a Solicitation. This is a Pre-solicitation Notice of commercial items/services prepared in accordance with the format in FAR 5.207, as supplemented with additional information included in this notice. The solicitation for this notice will be published on https://sam.gov as a Request for Quote (RFQ) on or about February 1, 2025 with an anticipated award date in April 2025.The Solicitation number for this requirement will be W912LQ-25-Q-A010.

B.    The Virginia Army National Guard (VaARNG) Family Programs will conduct a Volunteer Recognition Workshop & Youth Symposium within a 20-mile radius of Richmond, VA (23218) May 2-4, 2025. Virginia Family Programs will require services for lodging, event space, catering, parking, audio/visual and childcare services. The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary to deliver all lodging, event space, catering, parking, audio/visual and childcare services. Complete details of requirements will be provided with the solicitation.

C.    The Government intends to award a firm-fixed-price contract resulting from the RFQ. Multiple awards will not be made. The associated North American Industrial Classification System (NAICS) code for these services is 721110 (Hotels (except Casino Hotels) and Motels). The Product Service Code (PSC) is V231 (Transportation/Travel/Relocation-Travel/Lodging/Recruitment). This requirement will be a Total Small Business Set-Aside. Only qualified offerors may submit quotes.

D.     To be considered for an award, vendors shall have an active registration in the System for Award Management (SAM) at https://sam.gov. Vendors are responsible for ensuring that the representations and certifications in their SAM registration are accurate and current.

E.    Funds are not presently available for performance. No award will be made against this solicitation until funds are made available.