This is a Sources Sought notice only. This is not a request for quotes and no contract will be awarded from this announcement. The Government will not provide any reimbursement for responses submitted in response to this Source Sought notice. Respondents will not be notified of the results of the evaluation.
If a solicitation is issued it shall be announced at a later date, and all interest parties must response to that solicitation announcement separately. Responses to this notice are not a request to be added to a prospective bidders list or to receive a copy of the solicitation
The purpose of this announcement is to perform market research to gain knowledge of potential qualified sources and their size classification relative to NAICS 811310, (J059) with a size standard $12.5 million. The Department of Veterans Affairs (VA), Network Contracting Office 1 (NCO 1) is seeking to identify any vendor capable of providing Ice Machine Cleaning and Sanitation Services per the Statement of Work below.
This Sources Sought notice provides an opportunity for respondents to submit their capability and availability to provide the requirement described below. Vendors are encouraged to submit information relative to their capabilities to fulfill this requirement, in the form of a statement that addresses the specific requirement identified in this Sources Sought. Information received from this Sources Sought shall be utilized to facilitate the Contracting Officer s review of the market base, for acquisition planning, size determination, and procurement strategy.
Submission Instructions: Interested parties who consider themselves qualified to perform the services are invited to submit a response to this Sources Sought Notice by 12PM EST, January 31, 2025. All responses under this Sources Sought Notice must be emailed to issa.shawki@va.gov with Sources Sought #36C24125Q0223 in the subject line. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions.
Interested parties should complete the attached Sources Sought Worksheet. Parties may submit additional information related to their capabilities, provided it contains all the requirements contained in the Sources Sought Worksheet. Responses to this Sources Sought shall not exceed 8 pages. In addition, all submissions should be provided electronically in a Microsoft Word or Adobe PDF format.
Attachment 1
Sources Sought Worksheet
QUALIFICATION INFORMATION:
Company / Institute Name: _______________________________________________________
Address: ______________________________________________________________________
Phone Number: ________________________________________________________________
Point of Contact: _______________________________________________________________
E-mail Address: ________________________________________________________________
Unique Entity Identifier (UEI) #:Â ___________________________________________________
CAGE Code: __________________________________________________________________
SAM Registered: (Y / N)
Other available contract vehicles applicable to this sources sought (GSA/FSS/NASA SEWP/ETC): __________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
SOCIO-ECONOMIC STATUS:
VIP Verified SDVOSB: (Y / N)
VIP Verified VOSB: (Y / N)
8(a): (Y / N)
HUBZone: (Y / N)
Economically Disadvantaged Women-Owned Small Business: (Y / N)
Women-Owned Small Business: (Y / N)
Small Business: (Y / N)
NOTE: Respondent claiming SDVOSB and VOSB status shall be registered and Center for Veterans Enterprise (CVE) verified in VetBiz Registry www.vetbiz.gov.
BASED ON THE RESPONSES TO THIS SOURCES SOUGHT NOTICE/MARKET RESEARCH, THIS REQUIREMENT MAY BE SET-ASIDE FOR SDVOSB, VOSB, SMALL BUSINESSES OR PROCURED THROUGH FULL AND OPEN COMPETITION.
CAPABILITY STATEMENT:
Provide a brief capability and interest in providing the service as listed in Attachment 2 STATEMENT OF WORK with enough information to determine if your company can meet the requirement. The capabilities statement for this Sources Sought is not a Request for Quotation, Request for Proposal, or Invitation for Bid, nor does it restrict the Government to an ultimate acquisition approach, but rather the Government is requesting a short statement regarding the company s ability to provide the services outlined in the SOW. Any commercial brochures or currently existing marketing material may also be submitted with the capabilities statement. This synopsis is for information and planning purposes only and is not to be construed as a commitment by the Government. The Government will not pay for information solicited. Respondents will not be notified of the results of the evaluation.
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
Attachment 2
Ice Machine Cleaning and Sanitation
Statement of Work (SOW)
Boston Healthcare System
BACKGROUND:
This work covers the services to clean and sanitize ice machines at the 3 Boston VA facilities:
Brockton Division, 940 Belmont Street, Brockton, MA
Jamaica Plain Division, 150 Huntington Avenue, Boston, MA
West Roxbury Division, 1400 VFW Parkway, West Roxbury, MA
Period of Performance: One base year plus four option years.
SCOPE OF WORK:
Provide 2 semi-annual site visits (approximately 6 months apart) to complete all required manufactures procedures for 75 ice machines identified below.
Refer to Manufacturer cleaning procedures for detailed breakdown of cleaning of machine to include -
Internal clean and sanitize of ice machines.
Wipe down external surfaces, clean drip tray, flush drain line, clean water dispensing nozzle.
Vacuum/wash air filters.
Replace water filters (filters provided by VA).
For each machine listed, provide a certificate and written report with photographs showing before and after conditions to validate the cleaning process.
Final inspections of all machines to be completed by COR at each station.
Brockton
#
Manufacturer
EE# OR Serial #
Location
1
FOLLETT
EE96032
B110-02-BR
2
FOLLETT
Â
C110-02-BR
3
HOSHIZAKI
Serial #P25938F
A217-02-BR
4
FOLLETT
EE90411
B210-02-BR
5
FOLLETT
Â
C211-02-BR
6
HOSHIZAKI
EE72267
A316-02-BR
7
FOLLETT
Â
B311-02-BR
8
FOLLETT
EE90409
C311-02-BR
9
HOSIZAKI
EE72268
A415-02-BR
10
FOLLETT
EE96035
B411-02-BR
11
FOLLETT
EE90412
C411-02-BR
12
HoshizakiÂ
Â
C311-03-BR
13
HOSHIZAKI
Â
CANTEEN SODA MACHINE
14
HoshizakiÂ
Â
A415-03-BR
15
HoshizakiÂ
Â
Urgent Care
16
HOSHIZAKI
Serial #T08621B
A216-03-BR
17
 Hoshizaki
Â
STARBUCKS
18
FOLLETT
EE95566
C124-04-BR
19
HOSHIZAKI
EE74088
B100-04-BR
20
FOLLETT
EE95565
B124-04-BR
21
FOLLETT
EE95568
B224-04-BR
22
FOLLETT
EE95569
C224-04-BR
23
HOSHIZAKI
Â
C200-04-BR
24
HOSHIZAKI
EE74389
C100-04-BR
25
HOSHIZAKI
Â
210C-20-BR
26
HOSHIZAKI
Â
210C-20-BR
27
HOSHIZAKI
EE103262
A136-08-BR
28
FOLLETT
Â
B126-08-BR
29
FOLLETT
Â
C114-07-BR
30
HOSHIZAKI
EE79427
A202-07-BR
31
FOLLETT
Â
B212-07-BR
32
FOLLETT
EE96037
C212-07-BR
33
HOSHIZAKI
EE79427
B100-07-BR
34
 Hoshizaki
Â
GREEN HOUSE
35
FOLLETT
Â
B113-07-BR
36
HoshizakiÂ
Â
112E-22-BR
37
Hoshizaki
EE130973
112C-22-BR
38
Hoshizaki
Â
221-22-BR
39
Hoshizaki
Â
Bldg. 34
40
Hoshizaki
Â
C009-5-BR
41
Hoshizaki
Â
Bldg. 23 GYM
42
Hoshizaki
Â
Roads and Grounds
43
Hoshizaki
Â
A117-2-BR
44
Hoshizaki
Second machine
Starbucks Bldg 4
45
Spare
TBD
TBD
Jamaica Plain
UNIT #
Manufacturer
Model
Location
R1-117
1A
Hoshizaki
F330BAJ
D1-66
1
Manitowoc
QM4SA
F1-29
ACA
Scotsman
HID312A-1A
B2-64
1
Hoshizaki
KM61BAH
R3-324
1A
Scotsman
F122A-32A
D3-84
1
Hoshizaki
KML-631MWH
D3-84
1
Hoshizaki
F3-24
ACA
Scotsman
MDT5N25A-1
D9-132
1
Hoshizaki
5CM500BAH
R1-117
1A
Hoshizaki
F330BAJ
West Roxbury
#
Manufacturer
Model
Location
1
HOSHIZAKI
DCM-270-BAH
Bldg 1
PCU
2
HOSHIZAKI
DCM-270-BAH
Bldg 1
PACU
3
HOSHIZAKI
DCM-270-BAH
Bldg 1
MICU
4
HOSHIZAKI
DCM-270-BAH
Bldg 1
CCU
5
HOSHIZAKI
DCM-270-BAH
Bldg 1
3N
6
HOSHIZAKI
DCM-270-BAH
Bldg 1
2S
7
HOSHIZAKI
DCM-500-BAF
Bldg 1
2N
8
HOSHIZAKI
DCM-270-BAH
Bldg 2
SICU
9
HOSHIZAKI
DCM-270-BAH
Bldg 2
A1
10
HOSHIZAKI
DCM-270-BAH
Bldg 2
A2
11
HOSHIZAKI
DCM-270-BAH
Bldg 2
AG
12
MANITOWAC
QPA310
Bldg 2
OR
13
HOSHIZAKI
DCM-500-BAF
Bldg 3
Blood Bank
14
HOSHIZAKI
KM-500-MAF
Bldg 3
Canteen
15
HOSHIZAKI
KMD-850-MAH
Bldg 3
Canteen
16
HOSHIZAKI
DCM-500-BAF
Bldg 3
ER
17
HOSHIZAKI
F-300-BAF
Bldg 3
Lab
18
MANITOWAC
QM45A
Bldg 3
Starbucks
19
HOSHIZAKI
DCM-270-BAH
Bldg 21
 Bldg 21
20
HOSHIZAKI
DCM-270-BAH
SpareÂ
TBDÂ