6515--BD Pyxis MedStation ES (Delivery for VA Lebanon) Brand Name Only. This is not a request for quote.

THIS IS NOT A SOLICITATION ANNOUNCEMENT. THIS IS A REQUEST FOR INFORMATION ONLY. This Request for Information (RFI) is intended for information and planning purposes only at this time; and shall not be construed as a solicitation or as an obligation on the part of the Department of Veterans Affairs. Because this is a Request for Information announcement, no evaluation letters and/or results will be issued to the respondents. This Sources Sought Notice is for market research purposes only and shall not be considered an Invitation for Bids, Request for Quotations, or a Request for Proposal. Do not submit a proposal or quote. This market research is issued for information and planning purposes only and does not constitute a solicitation nor does it restrict the Government as to the ultimate acquisition approach. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Additionally, there is no obligation on the part of the Government to acquire any products or services described in this sources sought notice. You will not be entitled to payment for direct or indirect costs that you incur in responding to this Sources Sought Notice. Any contract that might be awarded based on information received or derived from this market research will be the outcome of a competitive process. Interested parties are responsible for adequately marking proprietary, restricted, or competition sensitive information contained in their response. No solicitation exists. Therefore, do not request a copy of a solicitation. See instructions on page 8. BD Pyxis MedStation ES (Brand Name Only) INTRODUCTION/BACKGROUND: The BD Pyxis MedStation ES - a component of the BD Pyxis ES System portfolio - is an automated medication dispensing system supporting decentralized medication management. It helps clinicians safely and efficiently dispense the right medications, for the right patients at the right time. The BD Pyxis ES platform offers medication management across healthcare organizations with HIT system integration. OBJECTIVE: The Department of Veterans Affairs, VISN 04, Lebanon VA Medical Center Lebanon, PA hereby referred to as the VAMC Lebanon (595), is requesting the Brand Name only acquisition of the following: Three (3), Part Number: MESR6B-0H-0N6U0M0B0V MEDSTATION, ES, MAIN, 6DR BD Pyxis MedStation ES MAJOR REQUIREMENTS: The Contractor/Vendor must complete the following tasks to meet the needs of this acquisition: See below 2.2.5 Table 2 for requirements. . Salient Characteristics for Brand Name BD Pyxis MedStation ES Dimensions: 55 h x 22.8 w x 27 d Drawer Capacities Table 1 Drawer Type Max Capacity Avg Capacity Matrix 48 35 Half Height CUBIE 60 45 Half Height CUBIE 60 45 Half Height CUBIE 60 45 Full Height CUBIE 25 15 Half Height CUBIE 60 45 Total Capacity 313 230 The following components are required for the workflow system: Secure narcotic storage Barcode automation including bar code scanner Uninterruptible power supply Sealed keyboard Electronic documentation Compatibility and integration with CPRS, VistA, BCMA, Gravimetrix System, and Alaris IV pumps Integrated inventory management system for inpatient pharmacy Automated formulary integration Recommended PAR levels Manage medications, including IV compound ingredients Bar code scanning Bar code labeling system for medications Inventory utilization User access management Facilitation of tech-check-tech Integration with medication dispensing cabinets Integrated PC screen on cabinet with touch screen Fingerprint biometric capability Multiple cell cabinet configuration Various configurations of drawers within each cabinet Ease of changing drawers Alert to open appropriate drawer and compartment Internal, removable compartments within each drawer and various configurations Internal and external flexibiliy of location of return bin Anesthesia work carts Storage for PO meds, liquids, topicals, eyedrops, large and small volume IVs Ability to have individual profile and non-profile configurations Full user security with various access levels Track usage, missed doses, patient history and drawer inventory Diversion software Installation of medication cabinets Table 2 Item No. Part No. Description Qty Unit 0001 MESR6B--0H-- 0N6U0M0B0V MEDSTATION, ES, MAIN, 6DR - Rx, 6 P Drws Pyxis ES MediStation 3 EA 0002 Monthly Maintenance of three (3) of MESR6B--0H--0N6U0M0B0V Pyxis ES MediStation Monthly Maintenance 12 MO Technical Support: The Contractor must provide twenty-four (24) hour, seven (7) days a week Client Phone Access and Email Support Services as required to maintain and support the equipment. The Contractor must provide a current and valid phone number for this access within five (5) business days after award to the delegated Contracting Officer Representative (COR). The Contractor must provide a current Email Support Address to be utilized for potential issues and communications for the system to be utilized. On-site service within four (4) hours Warranty/Service Contract All equipment and materials must come with a standard one-year manufacturer(s) warranty.   Warranty must begin after installation of equipment and completion of tests. The following software interface must be configured on the system: Network connectivity between medication cabinets, server, and VA Network Inventory management software, server, and VA Network Delivery/Installation: Delivery to the facility must be coordinated at least 72 hours prior to required delivery date with the Warehouse Supervisor. The Warehouse Supervisor has no authority to change the terms and conditions of the awarded contract. The contractor must provide all labor, materials, tools, equipment, and supervision needed to prepare for and complete the installation of the equipment in the space determined by the Government. BD Pyxis ES MedStation are to be installed in the following locations: Table 3 Location Qty Type of Cabinet Extra Components 1-3B 1 1 cell External return bin DOM 34 1 1 cell External return bin DOM 36 1 1 cell External return bin Contractor must remove and dispose all waste materials related to installation from installation locations and the Lebanon VAMC facility grounds. Installation must take place within ninety (90) days of contract award date as per discussion with the COR. An implementation plan provided by the contractor to the COR is required within thirty (30) days from contract award date. Test and Acceptance: Contractor must test all equipment after installation.  The government must accept equipment once installation and successful testing has been completed and approved by the COR.  All hardware will be installed and operational in accordance with manufacturer s specifications and Lebanon VAMC Information Technology (IT) requirements. Training: Training to pharmacy and nursing staff must be provided by the contractor. Training must be scheduled during normal work hours. Work Hours: Standard Operational Hours are 07:30 am-16:00 pm ET, Monday thru Friday. Date and time for scheduling training must be coordinated with the COR. Contractor Responsibilities: Contractor must provide qualified and VA credentialed personnel to perform the installation of the items as noted in this SON. Contractor must test all system/software after installation and prior to government acceptance. Contractor is responsible for conducting onsite training. Training times must be coordinated with COR. Contractor is responsible to ensure all equipment to be installed meets VA standards. VA Handbook 6500: Information Security Program VA Handbook 6550: Pre-Procurement Assessment for Medical Devices Contractor is responsible for ensuring the proper disposal of all debris generated from installation activities. Contractor is responsible for securing all materials, equipment, and tools while on government property or in government facility. Government is not liable for any lost or stolen items that are not properly secured. Contractors coming on station or working remotely will be required to take the VA Privacy and Information Security Awareness Program and the Privacy and HIPAA Training. Completed training certificates will be maintained by the COR of this contract for audit purposes. Appropriate fingerprinting and background investigation is required. Government Responsibilities The COR will assume responsibility for the installation and performance of all equipment and work necessary for the completion of this project. Government will provide site access and escorts to the customer's location to where the equipment is located. Government will provide adequate space for the work to be performed. Government will provide the contractor with contact information and the necessary authorization to coordinate connectivity issues with applicable U.S. Government POC's. The COR is responsible, as applicable, for: receiving all deliverables, inspecting, and accepting the supplies or services provided hereunder in accordance with the terms and conditions of this contract; providing clarification to the contractor, filling in details, or otherwise serves to accomplish the contractual Scope of Work; evaluating performance, and certifying all invoices/vouchers for acceptance of the supplies or services furnished for payment. The COR does not have the authority to alter the contractor's obligation under the contract, and/or modify any of the expressed terms, conditions, specifications, or cost of the agreement. If as a result of technical discussions, it is desirable to alter/change contractual obligations or the Scope of Work, the Contracting Officer must issue such changes. The Government and the Contractor understand and agree that the services to be delivered under this contract by the Contractor to the Government are non-personal services and the parties recognize and agree that no employer-employee or master-servant relationships exist or will exist under the contract between the Government and the Contractor s employees. POINT OF CONTACT (POC): The identified POC and technical representative for this acquisition is: Name: heather.gross@va.gov Phone Number: 717-272-6621x5729 Email: heather.gross@va.gov "No Government personnel, other than the Contracting Officer, have the authority to change or alter these requirements. The COR shall clarify technical points or supply relevant technical information, but no requirements in this scope of work may be altered as a sole result of such verbal clarification." REPORTS/DELIVERABLES: Delivery confirmation of equipment and commodities will be made through the Logistics Department of the VAMC Lebanon (595). This will include documentation of receipt and assignment of a facility based EE number for identification and tracking purposes. Delivery confirmation of non-equipment/ commodities acquisitions is the responsibility of the receiving Facility and/ or Service. REQUEST FOR INFORMATION INSTRUCTIONS: The information identified above is intended to be descriptive, not restrictive and to indicate the quality of the supplies/services that will be satisfactory. It is the responsibility of the interested source to demonstrate to the government that the interested parties can provide the supplies/services that fulfill the required specifications mentioned above. Responses to this RFI should include company name, address, point of contact, phone number, and point of contact e-mail, UEI Number, Cage Code, size of business pursuant to North American Industrial Classification System (NAICS) 541519 (size standard of 150 employees). Please answer the following questions: Please indicate the size status and representations of your business, such as but not limited to: Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Hubzone, Woman Owned Small Business (WOSB), Large Business, etc.)? Is your company considered small under the NAICS code identified under this RFI? Are you the manufacturer, distributor, or an equivalent solution to the items being referenced above? If not, can you provide additional information shown below. This is to confirm compliance with the non-manufacturer rule IAW 13 CFR 121.406(b) Nonmanufacturers. Does your company exceed 500 employees; Primarily engaged in the retail or wholesale trade and normally sells the type of item being supplied; Take ownership or possession of the item(s) with its personnel, equipment or facilities in a manner consistent with industry practice; Obtained an individual or class waiver? If you are a large business, do you have any designated distributors? If so, please provide their company name, telephone, point of Contact and size status (if available). If you re a small business and you are an authorized distributor/reseller for the items identified above or an equivalent solution, do you alter; assemble; modify; the items requested in any way? If you do, state how and what is altered; assembled; modified? If you intend to subcontract any work on this contract, what portion of the total cost will be self-performed/will be performed by your organization? Please provide estimated detailed percentage breakdowns related to subcontracted work and completion of job. Does your company have an FSS contract with GSA or the NAC or are you a contract holder with any other federal contract? If so, please provide the contract number. If you are an FSS GSA/NAC contract holder or other federal contract holder, are the items/solution you are providing information for available on your schedule/contract? General pricing of your products/solution is encouraged. Pricing will be used for the purpose of market research only. It will not be used to evaluate for any type of award. Please submit your capabilities in regard to the salient characteristics detailed above and any information pertaining to equal to items to establish capabilities for planning purposes? Please review salient characteristics/statement of work (if applicable) and provide feedback or suggestions. If none, please reply as N/A. Please provide your UEI number. This RFI will be conducted in accordance with Federal Acquisition Regulation (FAR) Part 13. Telephone responses will not be accepted. Responses must be received via e-mail to allan.tabliago@va.gov no later than, 12:00 PM Eastern Standard Time (EST) on July 22, 2022. This notice will help the VA in determining available potential sources only. Do not contact VA Medical Center staff regarding this requirement, as they are not authorized to discuss this matter related to this procurement action. All questions will be addressed by the Contracting Specialist, Allan Tabliago. Questions or responses will include the Source Sought number in the subject line. All firms responding to this Request for Information are advised that their response is not a request for proposal, therefore will not be considered for a contract award. Any interested business concern must submit a no longer that 10-page capability statement addressing its ability to meet the requirements listed above to Capability Statement shall include a statement regarding how the business concern is engaged in wholesale trade and normally sells the item being supplied and how the business concern will take ownership of the items being delivered. Vendors shall also provide certification, evidence that they are an authorized distributor of the Original Equipment Manufacturer. If a solicitation is issued, information will be posted on the SAM web site for all qualified interested parties at a later date and interested parties must respond to the solicitation to be considered for award. This notice does not commit the government to contract for any supplies or services. The government will not pay for any information or administrative cost incurred in response to this Request for Information. Information will only be accepted in writing by e-mail to Contracting Officer at allan.tabliago@va.gov. DISCLAIMER This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.