Alfalfa Hay harvested in 2023, RFV 130 or greater for the USDA, ARS, USSES in Dubois, ID (332 tons plus optional deliveries)

This is a combined synopsis/solicitation for commercial items prepared in accordance with the procedures contained in FAR Part 12.6, Acquisition of Commercial Items, and FAR Part 13, Simplified Acquisition Procedures, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

The solicitation number is 12905B23Q0126 and is issued as a Request for Quotation (RFQ).

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) Number FAC 2023-05 effective August 8, 2023.

This solicitation is issued as a Total Small Business Set-Aside.  The associated NAICS code is 111940 and the small business size standard is 650 employees.

List CLINS, item descriptions, quantities and units of measure:

CLIN 001

• Alfalfa hay, per specifications, bale size: Square Bale, 4ft x 4ft x 8ft, tied with twine (commonly referred to as a 1-ton bale)
• Quantity variance shall be no greater than 10% of tonnage at each location.
• Quantity:  130 tons
• Location:  Headquarters location

CLIN 002

• Alfalfa hay, per specifications, bale size: Square Bale, 4ft x 4ft x 8ft, tied with twine (commonly referred to as a 1-ton bale)
• Quantity variance shall be no greater than 10% of tonnage at each location.
• Quantity:  212 tons
• Location:  Mud Lake Feedlot

CLIN 003-OPTIONAL** The optional CLINs are listed for quote evaluation purposes and may not be obligated at the time of award.

• Alfalfa hay, per specifications, bale size: Square Bale, 4ft x 4ft x 8ft, tied with twine (commonly referred to as a 1-ton bale)
• Quantity variance shall be no greater than 10% of tonnage at each location.
• Quantity:  30 tons
• Location:  Headquarters

CLIN 004-OPTIONAL** The optional CLINs are listed for quote evaluation purposes and may not be obligated at the time of award.

• Alfalfa hay, per specifications, bale size: Square Bale, 4ft x 4ft x 8ft, tied with twine (commonly referred to as a 1-ton bale)
• Quantity variance shall be no greater than 10% of tonnage at each location.
• Quantity:  30 tons
• Location:  Headquarters

CLIN 005 – OPTIONAL** The optional CLINs are listed for quote evaluation purposes and may not be obligated at the time of award.

• Alfalfa hay, per specifications, bale size: Square Bale, 4ft x 4ft x 8ft, tied with twine (commonly referred to as a 1-ton bale)
• Quantity variance shall be no greater than 10% of tonnage at each location.
• Quantity:  30 tons
• Location:  Mud Lake Feedlot

Headquarters is the USDA, ARS, U.S. Sheep Experiment Station, Headquarters Facility in Dubois, ID.  It is location 4 miles North of Dubois, Idaho on Interstate 15, take Exit 172 and proceed 2 miles East.

Mud Lake Feedlot

USDA, U.S. Sheep Experiment Station, Mud Lake Facility.  It is 1 mile West of Mud Lake, Idaho on Highway 33.

Description/Statement of Work/Specification:

Please see the attached Specifications/SOW- Alfalfa hay

Date(s) and place(s) of delivery and acceptance:

Hay is to be delivered, unloaded and stacked four bales high at specified location for each CLIN, above.  Delivery can begin upon notification of bid acceptance and must be completed by September 26, 2023.

This requirement shall be FOB Destination.

FAR Provision 52.212-1, Instructions to Offerors-Commercial, is incorporated by reference and applies to this acquisition. Please see the attached RFQ terms and conditions for the submission requirements and its addendum.

Evaluation:

For the evaluation criteria, please see the attached RFQ terms and conditions.

Offerors are required to complete in full FAR Provision 52.212-3, Offeror Representations and Certifications-Commercial Items, with their offer online at SAM: www.sam.gov.  An offeror must state in their offer if they completed FAR 52.212-3 online and that is it up-to-date and valid. See the attached RFQ terms and conditions for more requirements.

FAR Clause 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services applies to this acquisition. Please see the attached RFQ terms and conditions for its Addendum.

FAR Clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items, is incorporated and applies to this acquisition. Please see the attached RFQ terms and conditions that are applicable to the acquisition.

There are no additional contract requirement(s) or terms and conditions (such as contract financing arrangements or warranty requirements) determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices.

The Defense Priorities and Allocations System (DPAS) and assigned ratings are not applicable to this solicitation.

Date, time and place offers are due.  Offers are due by September 5, 2023 at 3pm EDT.

Submit offers to the following e-mail address(es), by the offer due date and time:

Shelley Steen at shelley.steen@usda.gov

Late quotes after the established deadline may be considered only if it is in the government’s best interest and if it will not unduly delay award.

Any and all questions regarding this solicitation shall be submitted in writing to Shelley Steen at shelley.steen@usda.gov no later than Friday, September 1, 2023.