INL Colombia K9 Laboratory Equipment

8/27/2024: UPDATED TO CHANGE TO "UNRESTRICTED" AND TO ATTACH RESPONSES TO OFFERORS' QUESTIONS

Solicitation:  19INLE24Q0121 INL Colombia K9 Veterinary Laboratory Equipment
(PCS: 6640, NAICS: 334516)

Background:  

The mission of the Bureau of International Narcotics and Law Enforcement Affairs (INL) is to minimize the impact of international crime and illegal drugs on the United States, its citizens and partner nations by providing effective foreign assistance and fostering global cooperation. With the goal of continued cooperation, an important component is the support of the Colombian National Police's rural security effort throughout the country; central to this is the support of the PNC Canine Program. The following tools and elements for the Mancilla laboratory will improve the care, welfare, and shall directly support canine operations.

The following information is required to be included with the proposal/quote:

1.  Company name, point of contact, phone number, and address;

2.  UEI Number and CAGE Code;

3.  SDVOSB/HUBZONE/8(a)/WOSB certification

4. Pricing that includes item number, any applicable part number, equipment description with sufficient detail as to determine it meets all the technical requirements, unit cost, unit quantity, total cost, and grand total of quote;

5. Reasonable expectations for delivery timelines

6. Details on the manufacturer’s warrantees on the equipment;

7. Breakout of training any respective travel costs.

Offerors shall provide quote/proposal including the above information and any other applicable information via e-mail to the primary point of contact listed below. The deadline for submissions is Tuesday, September 3, 2024 at 12:00 PM EST.

Questions and requests for clarification shall be accepted until 12:00 PM EST on Tuesday, August 27, 2024.

Primary Point of Contact:

Michele Coccovizzo
Senior Contract Support Specialist
CoccovizzoML@state.gov

TECHNICAL SPECIFICATIONS (Please refer to the attached Statement of Work for further information)

The awarded contractor shall deliver the following items that are either US or European manufactured in support of the DICAR-REMVE / K9 project. (See attached Statement of Work for complete listing and technical specifications.)

DELIVERY (SHIPPING AND HANDLING INSTRUCTIONS)

Selected vendor should have no more than ninety (90) days to deliver the full order after the award of the contract.  The ninety 90 days term will start with the Purchase Order delivery date.

The selected supplier must deliver, install and provide on-site training on each piece of the equipment delivered to the final location and must guarantee proper performance leaving 100% of the equipment purchased in operation.

Below are shipping delivery address, and guidelines.

Final Delivery location address:

DICAR -MANCILLA laboratorio criadero, Facatativá- Cundinamarca-Colombia Km. 4 vía Ecopetrol.

Point of contact 1: INL Canine Advisor Milton Leonardo Sandoval, mail: SandovalML@state.gov,      cellphone number: +57-3232235786

• The selected contractor must assume 100% the transportation, installation and commissioning at the final site of use.
• The Contractor shall consolidate the entire shipment to prevent loss and misdirection.
• The contractor, upon notification, shall replace any lost or damaged items during shipment.
• The contractor will be responsible of unloading the materials at the place indicated by the point of contact. The contractor must deliver the items to the site of use.

The items being acquired will be donated to the Government of Colombia and its use is exclusive for DICAR canines.

In addition to ensuring that all items are prepared for safe shipment, the contractor shall include all the necessary export approvals, required material data safety sheets, licenses, and paperwork.  One copy of the packing list and commercial invoice must accompany the shipment, attached to the outside of the “lead” or number one box/carton/package, or individually attached to the outside of each box/carton/package.  The packing list shall include, at a minimum: description, brand name, serial number (if any), and quantities.

WARRANTY

All products listed must be warrantied for at least one (1) year from delivery and install.  If INL receives a warranty claim for any product(s), the item will be sent to the vendor’s location in Colombia to perform an evaluation/ verify the status of the claim, with no charge to INL. If the vendor determines that the product has a defect covered under the warranty, vendor must repair or replace within two weeks of receiving the equipment for warranty evaluation.  INL is not responsible for any transportation charges related to warranty service.

The equipment must have at the time of delivery a document with valid date of commitment in which the supplier of the equipment commits to provide full technical support as well as spare parts and supplies for at least 5 years.

CUSTOMS CLEARANCE AND TAX EXEMPTIONS

The Contractor will not be reimbursed VAT or IVA under this contract by the U. S. Government.  The prices set forth in this contract are excluded of all taxes and duties from which the U. S. Government is exempt by virtue of agreement between the U. S. Government and the Government of Colombia.

If applicable, the U.S. Government will assist the Contractor in obtaining customs clearance and tax exemption certificates from the Government of Colombia.

INSPECTION AND ACCEPTANCE

The final inspection and acceptance of all items shall be performed by the U.S. government upon their arrival at the delivery address (listed above in section 3). The payment to the contractor shall be made following satisfactory inspection and acceptance of products by the INL Office in Colombia.

PERIOD OF PERFORMANCE (POP) or ESTIMATED DELIVERY DATE

The Period of Performance for this contract is 90 days for equipment.  Vendor must fulfill the contract and deliver 100% of the items requested within 90 days after the delivery of the Order.

Training shall be scheduled once all equipment has been received, installed and accepted.