1.0 DESCRIPTION
THIS IS A SOURCES SOUGHT NOTICE ONLY. This is not a solicitation for bids, proposals, proposal abstracts, or quotations. The Department of Veterans Affairs (VA) Strategic Acquisition Center (SAC) is issuing this Sources Sought Notice in accordance with the FAR 10.002(b)(2) as a means of conducting market research to identify qualified sources with the capability and the resources to meet the Veterans Health Administration s (VHA) Non-Expendable Equipment National Program requirement for Ultrasound Guided Fusion Biopsy System.
The SAC in conjunction with VHA is seeking a qualified source to supply brand name of Philips Healthcare UroNav MR and associated equipment or equal on an agency-wide basis. VA intends to award a single Requirements Contract with Firm-Fixed Price (FFP) orders IAW FAR 16.503, Requirements Contract to a supplier of this equipment. Vendors will be required to deliver Ultrasound Guided Fusion Biopsy System to VA medical centers and facilities Nationwide including OCONUS.
The anticipated period of performance is for one 12-month base period with four 12-month option periods from the date of award. However, the Government's decision as to whether to continue with the contract, upon annual review, will be based upon successful performance during each previous year and continued need.
The associated North American Industrial Classification System (NAICS) code for this procurement is 334510 Electromedical and Electrotherapeutic Apparatus Manufacturing and the associated size standard is 1,250 employees.
The FAR Provision found at 52.204-7(b)(1) requires that All interested Offerors must be registered in SAM prior to submitting an offer or quotation. You may access the SAM website at SAM.gov | Home. All offerors must be certified with the appropriate NAICS code on the SAM website. All SDVOSB/VOSB offerors must be verified in the SBA database at: https://veterans.certify.sba.gov/#search at the time of submission.
Submissions for this sources sought shall include the Notice ID in the email subject line and be submitted by email no later than the date and time listed in this announcement to:
Alex.Beck1@va.gov
Kimberly.Lemieux@va.gov
This notice is for planning purposes only and does not constitute a commitment on the part of the Government to award a contract, nor does the Government intend to pay for any information submitted as a result of this notice. This Sources Sought Notice is part of a continuous process for obtaining the latest information on the commercial status of the industry with respect to their current and near-term abilities. The information provided herein is subject to change and in no way binds the Government to solicit for, or award, a competitive contract. It is emphasized that this is a notice solely for planning and informational purposes. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. The Government may or may not issue a solicitation as a result of this notice. There is no solicitation available at this time.
2.0 SCOPE OF WORK
The Philips Healthcare UroNav MR or equal is an Image-guided computer-aided stereotactic surgical system designed to aid in the performance of minimally invasive biopsy procedures by combining medical imaging, dedicated computer software, and surgical instrument tracking systems for guidance. The systems provide surgeons with real-time, three-dimensional (3D) positioning and orientation of surgical instruments relative to the patient s anatomy on a video display during the biopsy without the use of an endoscope. Biopsy-image guided stereotactic systems provide medical images that show the location of the instruments in real time during the biopsy. One or more imaging modalities, such as computed tomography (CT) and/or magnetic resonance imaging (MRI), may be used in the procedure. Dedicated image-guided stereotactic systems intended for particular procedures such as breast, bronchi, and prostate biopsies are available.
The following Contract Line Items are being considered:
Contract Line Item#
Brand
Part Number
Description
0001
Philips
784039_NCSA320
UroNav 4 Fusion Biopsy
0002
Philips
784039_NCSA431
Transperineal Stepper Biopsy
0003
Philips
784039_NCSA432
Freehand Transperineal Biopsy
0004
Philips
784039_NCSA425
UroNav 4 System Upgrade In-center
0005
Philips
784039_NCSA426
UroNav 4 System Upgrade
0006
Philips
784039_NCSA427
UroNav 4 SW Upgrade In-Center
0007
Philips
784039_NCSA428
UroNav 4 SW Upgrade
0008
Philips
784039_FCS0011
Pole Cart
0009
Philips
784040_NCSA433
UroNav 4 Add Options: Trial License
0010
Philips
784040_NCSA431
UroNav 4 Add Options: Transperineal Stepper Biopsy
0011
Philips
784040_NCSA432
UroNav 4 Add Options: Freehand Transperineal Biopsy
0012
Philips
784040_NCSA377
UroNav 4 Add Options: Stepper Floor Stand
0013
Philips
784040_NCSA378
UroNav 4 Add Options: Stepper Rail Support
0014
Philips
784040_NCSA380
Stepper, Hitachi C41L47RP
0015
Philips
784040_NCSA379
Stepper, BK 8848/E14CL4b
0016
Philips
784040_FCS0011
Pole Cart
0017
Philips
78053-NCSA025
UroNav Starter Sets: Str Set, GE, E8C/E8CS/IC5-9-D
0018
Philips
78054-NCSA026
UroNav Starter Sets: Str Set, PHC, C9-5ec
0019
Philips
78054-NCSA027
UroNav Starter Sets: Str Set, PHC, C10-4ec
0020
Philips
78054-NCSA039
UroNav Starter Sets: Str Set, BK, 8808E/8818/E14C4t
0021
Philips
78054-NCSA040
UroNav Starter Sets: Str Set, BK, 8819/E10C4
0022
Philips
78054-NCSA041
UroNav Starter Sets: Str Set, SMS, EC9-4
0023
Philips
78054-NCSA042
UroNav Starter Sets: Str Set, SMS, MC9-4
0024
Philips
78054-NCSA043
UroNav Starter Sets: Str Set, BK, 8848/E14CL4b
0025
Philips
78054-NCSA050
UroNav Starter Sets: Str Set, Hitachi, C41V
0026
Philips
78054-NCSA052
UroNav Starter Sets: Str Set, Hitachi, C41L47RP
0027
Philips
78054-NCSA434
UroNav Starter Sets: Str Set, Transperineal
0028
Philips
784014-FCS0140
UroNav Consumable Parts: Sensor, Universal (3)
0029
Philips
784014-FCS0054
UroNav Consumable Parts: Clip, GE E8C/E8CS/IC5-9-D (25)
0030
Philips
784014-FCS0105
UroNav Consumable Parts: Clip, PHC, C9-5ec (25)
0031
Philips
784014-FCS0135
UroNav Consumable Parts: Clip, BK, 8808E/8818/E14C4t (25)
0032
Philips
784014-FCS0136
UroNav Consumable Parts: Clip, BK, 8819/E10C4 (25)
0033
Philips
784014-FCS0137
UroNav Consumable Parts: Clip, BK, 8848/E14CL4b (25)
0034
Philips
784014-FCS0164
UroNav Consumable Parts: Clip, Siemens, EC9-4 (25)
0035
Philips
784014-FCS0165
UroNav Consumable Parts: Clip, Siemens, MC9-4 (25)
0036
Philips
784014-FCS0146
UroNav Consumable Parts: Clip, Hitachi, C41V (25)
0037
Philips
784014-FCS0147
UroNav Consumable Parts: Clip, Hitachi, C41L47RP (25)
0038
Philips
784043-NCSA397
UroNav DynaCAD 5 Prostate
0039
Philips
784043-NCSA398
UroNav DynaCAD 5 Breast & Prostate
0040
Philips
784045-NCSA415
UroNav DynaCAD 5 Add Prostate to Breast (if already own breast)
0041
Philips
784044-NCSA422
UroNav DynaCAD 5 for Urology
0042
Philips
784043-NCSA410
UroNav DCAD 5 Prostate Upgr - In cntr
0043
Philips
784043-NCSA411
UroNav DCAD 5 B&P Upgr - In cntr
0044
Philips
784043-NCSA413
UroNav DynaCAD 5 Prostate Upgr
0045
Philips
784043-NCSA414
UroNav DynaCAD 5 B& P Upgr
0046
Philips
784043-FCS0367
UroNav DCAD 5 Addnl Concurrent User
0047
Philips
784043-FCS0369
UroNav DynaCAD 5 Addn'l Prostate Conn
0048
Philips
784044-FCS0370
UroNav DCAD 5 Addnl Urology User
0049
Philips
784046-NCSA423
UroNav DynaCAD 5 Test License, Rad
0050
Philips
784048-FCS0366
Rack Server HW
0051
Philips
784048-FCS0365
DynaCAD Tower Server Hardware
0052
Philips
890432
Invivo Solutions Service - Gold - covering Part# 784039-NCSA421 (1 year)
- parts and factory repair labor cost for defective systems
- transport cost for receiving systems back after repair (one leg of freight cost)
- next day delivery for smart set of field replaceable parts, including related transport cost
- immediate access to remote applications & tech support (standard office hours)
- on-site technical support (time, material and travel cost)
- 1 time period of 2 days per year on-site application training (not valid for SensaVue)
- System tune-up service up to 2 times / year, on customer request
- free updates for DMS Software, which comprises enhancement of existing feature packages
- 25% discount on upgrades for DMS Software with new feature packages
0053
Philips
890434
Invivo Solutions Service - Silver - covering Part# 784039-NCSA431 (1 year)
- parts and factory repair labor cost for defective systems
- transport cost for receiving systems back after repair (one leg of freight cost)
- next day delivery for smart set of field replaceable parts, including related transport cost
- immediate access to remote applications & tech support (standard office hours)
- 1 time period of 1 day per year on-site application training (not valid for SensaVue)
- free updates for DMS Software, which includes enhancement of existing feature packages
0054
Philips
890434
Invivo Solutions Service - Silver - covering Part# 784039-NCSA432 (1 year)
- parts and factory repair labor cost for defective systems
- transport cost for receiving systems back after repair (one leg of freight cost)
- next day delivery for smart set of field replaceable parts, including related transport cost
- immediate access to remote applications & tech support (standard office hours)
- 1 time period of 1 day per year on-site application training (not valid for SensaVue)
- free updates for DMS Software, which includes enhancement of existing feature packages
0055
Philips
890436
Invivo Solutions Service - Custom - covering Part# 784039-NCSA396
Contract Type: Low (1-4 Scanner Connections)
- Immediate access (7AM to 7PM Central)to Remote Clinical and Technical support
- 1 time period of 2 Consecutive days, per year on-site application training (not valid for SensaVue)
- System SW tune-up service up to 2 times / year, on customer request.
-Free updates for DMS Software, which comprises enhancement of existing feature packages.
-Software Upgrades availiable for commercial purchase or via FCO if warranted for bug fixes.
-25% discount on upgrades for DMS Software with new feature packages.
-Software Re-Installation Fee Coverage.
0056
Philips
890436
Invivo Solutions Service - Custom - covering Part# 784039-NCSA396
Contract Type: Medium (5-10 Scanner Connections)
- Immediate access (7AM to 7PM Central)to Remote Clinical and Technical support
- 1 time period of 2 Consecutive days, per year on-site application training (not valid for SensaVue)
- System SW tune-up service up to 2 times / year, on customer request.
-Free updates for DMS Software, which comprises enhancement of existing feature packages.
-Software Upgrades availiable for commercial purchase or via FCO if warranted for bug fixes.
-25% discount on upgrades for DMS Software with new feature packages.
-Software Re-Installation Fee Coverage.
0057
Philips
890436
Invivo Solutions Service - Custom - covering Part# 784039-NCSA396
Contract Type: High (11-25 Scanner Connections)
- Immediate access (7AM to 7PM Central)to Remote Clinical and Technical support
- 1 time period of 2 Consecutive days, per year on-site application training (not valid for SensaVue)
- System SW tune-up service up to 2 times / year, on customer request.
-Free updates for DMS Software, which comprises enhancement of existing feature packages.
-Software Upgrades availiable for commercial purchase or via FCO if warranted for bug fixes.
-25% discount on upgrades for DMS Software with new feature packages.
-Software Re-Installation Fee Coverage.
0058
Philips
890436
Invivo Solutions Service - Custom - covering Part# 784039-NCSA397
Contract Type: Low (1-4 Scanner Connections)
- Immediate access (7AM to 7PM Central)to Remote Clinical and Technical support
- 1 time period of 2 Consecutive days, per year on-site application training (not valid for SensaVue)
- System SW tune-up service up to 2 times / year, on customer request.
-Free updates for DMS Software, which comprises enhancement of existing feature packages.
-Software Upgrades availiable for commercial purchase or via FCO if warranted for bug fixes.
-25% discount on upgrades for DMS Software with new feature packages.
-Software Re-Installation Fee Coverage.
0059
Philips
890436
Invivo Solutions Service - Custom - covering Part# 784039-NCSA397
Contract Type: Medium (5-10 Scanner Connections)
- Immediate access (7AM to 7PM Central)to Remote Clinical and Technical support
- 1 time period of 2 Consecutive days, per year on-site application training (not valid for SensaVue)
- System SW tune-up service up to 2 times / year, on customer request.
-Free updates for DMS Software, which comprises enhancement of existing feature packages.
-Software Upgrades availiable for commercial purchase or via FCO if warranted for bug fixes.
-25% discount on upgrades for DMS Software with new feature packages.
-Software Re-Installation Fee Coverage.
0060
Philips
890436
Invivo Solutions Service - Custom - covering Part# 784039-NCSA397
Contract Type: High (11-25 Scanner Connections)
- Immediate access (7AM to 7PM Central)to Remote Clinical and Technical support
- 1 time period of 2 Consecutive days, per year on-site application training (not valid for SensaVue)
- System SW tune-up service up to 2 times / year, on customer request.
-Free updates for DMS Software, which comprises enhancement of existing feature packages.
-Software Upgrades availiable for commercial purchase or via FCO if warranted for bug fixes.
-25% discount on upgrades for DMS Software with new feature packages.
-Software Re-Installation Fee Coverage.
0061
Philips
890436
Invivo Solutions Service - Custom - covering Part# 784039-NCSA398
Contract Type: Low (1-4 Scanner Connections)
- Immediate access (7AM to 7PM Central)to Remote Clinical and Technical support
- 1 time period of 2 Consecutive days, per year on-site application training (not valid for SensaVue)
- System SW tune-up service up to 2 times / year, on customer request.
-Free updates for DMS Software, which comprises enhancement of existing feature packages.
-Software Upgrades availiable for commercial purchase or via FCO if warranted for bug fixes.
-25% discount on upgrades for DMS Software with new feature packages.
-Software Re-Installation Fee Coverage.
0062
Philips
890436
Invivo Solutions Service - Custom - covering Part# 784039-NCSA398
Contract Type: Medium (5-10 Scanner Connections)
- Immediate access (7AM to 7PM Central)to Remote Clinical and Technical support
- 1 time period of 2 Consecutive days, per year on-site application training (not valid for SensaVue)
- System SW tune-up service up to 2 times / year, on customer request.
-Free updates for DMS Software, which comprises enhancement of existing feature packages.
-Software Upgrades availiable for commercial purchase or via FCO if warranted for bug fixes.
-25% discount on upgrades for DMS Software with new feature packages.
-Software Re-Installation Fee Coverage.
0063
Philips
890436
Invivo Solutions Service - Custom - covering Part# 784039-NCSA398
Contract Type: High (11-25 Scanner Connections)
- Immediate access (7AM to 7PM Central)to Remote Clinical and Technical support
- 1 time period of 2 Consecutive days, per year on-site application training (not valid for SensaVue)
- System SW tune-up service up to 2 times / year, on customer request.
-Free updates for DMS Software, which comprises enhancement of existing feature packages.
-Software Upgrades availiable for commercial purchase or via FCO if warranted for bug fixes.
-25% discount on upgrades for DMS Software with new feature packages.
-Software Re-Installation Fee Coverage.
The Department of Veterans Affairs (VA) is seeking vendors who can provide Philips Healthcare ultrasound Guided Fusion Biopsy System as listed above or equal commodities which meet all the following salient characteristics.
CLIN s 0001-0003, 0038-0041 apply to the following SC s
SC #
SALIENT CHARACTERISTICS
METHOD OF EVALUATION
SC 1
Image Guided Fusion Biopsy System with real-time imaging interface
Literature Review
SC 2
Capability to use three different approaches for prostate biopsy: Transrectal, Freehand Transperineal and Stabilized Transperineal
Literature Review
SC 3
Ability to fuse pre-biopsy MR images of the prostate with live Ultrasound Images
Literature Review
SC 4
Software package and interface to allow for collaboration with radiology for a streamlined workflow to store, review and manage data.
Literature Review
SC 5
FDA 510(k) Approved
Literature Review
For each product (brand name and part number), the response must include descriptive literature demonstrating the product meets or exceeds the salient characteristics (SC) specified above.
The Government's intent is to include all ancillary items to ensure the equipment can function as designed by the OEM and as clinically required. Vendors are encouraged to provide any product solution or configuration so long as they meet the salient characteristics. Additionally, responses can include any additional product that may be beneficial. These items must be clearly identified by brand name and part number.
Responses to this Sources Sought Notice shall include the following:
Does vendor offer an annual service plan, Yes or No?
If Yes:
What does the plan cover?
Does plan cover software updates only?
Does the plan cover parts repair or replacement only?
Does the plan cover both software and parts?
Vendor is requested to provide documentation that shows information on their service plan.
Is the service provided by the OEM or a subcontractor?
Full name and address of company
DUNS number/ CAGE Code/ SAM UIE
Business Size
Manufacturer or Distributor
If distributor provide full name, business size and address of manufacturer.
Country of Origin designation for all products
Ability to provide uninterrupted supply of products on a national scale
Technical Literature that clearly shows product(s) meet the identified salient characteristics and page numbers where each salient characteristic is met
Any additional product solution or configuration that would be beneficial to the clinical functionality of the product line identified.
Although not required, vendors responding to this Sources Sought may also submit a Capabilities Statement.