J042-- 557-24-3-5443-0136 Replace Gas Monitoring System in the Chiller/Boiler Plant (VA-24-00074559)

5. PROJECT NUMBER (if applicable) CODE 7. ADMINISTERED BY 2. AMENDMENT/MODIFICATION NUMBER CODE 6. ISSUED BY 8. NAME AND ADDRESS OF CONTRACTOR 4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE 9A. AMENDMENT OF SOLICITATION NUMBER 9B. DATED PAGE OF PAGES 10A. MODIFICATION OF CONTRACT/ORDER NUMBER 10B. DATED BPA NO. 1. CONTRACT ID CODE FACILITY CODE CODE Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers E. IMPORTANT: is extended, (a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended. 12. ACCOUNTING AND APPROPRIATION DATA (REV. 11/2016) is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A. 15C. DATE SIGNED B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b). RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified. C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF: D. OTHER Contractor 16C. DATE SIGNED 14. DESCRIPTION OF AMENDMENT/MODIFICATION 16B. UNITED STATES OF AMERICA Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect. 15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER 15B. CONTRACTOR/OFFEROR STANDARD FORM 30 PREVIOUS EDITION NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.) (Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.) (If required) (SEE ITEM 11) (SEE ITEM 13) (X) CHECK ONE 13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS, IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14. 11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT (Signature of person authorized to sign) (Signature of Contracting Officer) 1 3 0001 05/24/2024 557-24-3-5443-0136 Department of Veterans Affairs Ralph H. Johnson VA Medical Center 109 Bee Street Charleston SC 29403-5799 Department of Veterans Affairs Ralph H. Johnson VA Medical Center 109 Bee Street Charleston SC 29403-5799 To all Offerors/Bidders 36C24724Q0680 05-24-2024 X X X 1 See CONTINUATION Page X 1 Subject: Replace Gas Monitoring System in the Chiller/Boiler Plant The purpose of amendment 0001 is to post vendor RFI's. 1. See Vendor RFI's on continuation page. ALL OTHER TERMS AND CONDITIONS REMAIN UNCHANGED David Parente Contracting Officer CONTINUATION PAGE VENDOR RFI s 36C24724Q0680 Replace Gas Monitoring System in the Chiller/Boiler Plant What is the communication protocol for the refrigerant monitor. Audible and visual alarms (strobes). All gas sensors are hard wired into the Chill Guard monitoring system. This does not tie into any of the automated systems in the control room. Power for monitors is fed from panel NLDP1A in the electrical room in the chiller plant. Who is the BAS vendor/manufacturer? Hamlin Air Conditioning and Sheet Metal Inc. Is the refrigerant monitor being tied into the BAS? No- it s a stand-alone system. If so, will we be expected to contract the BAS vendor, or will the VA get them to integrate the monitor? Not fed into the BAS. The system is stand-alone. However, if questions arise about monitor installation (BAS vendor installed when plant was built), the contractor is responsible for reaching out to the BAS vendor. Is the refrigerant monitor replacing the existing monitor or is it a new monitor installation? We are replacing the current monitor. Unless contractor proposes a new location, the monitor will stay in the same location. If new, is there an existing 120v circuit we can use to power it? This will not be a new installation. The existing 120v circuit should be adequate. How far from the new monitor is the existing / new circuit? It s about 100-150 ft to the electrical room. Is there an existing 120v circuit we can use to power the new Gas Guard? This is a replacement, so yes, there is an existing circuit. The only non-replacement piece of equipment is one CO and one Combustible gas sensor in the boiler plant. This new sensor pair will go on the wall with the roll up door in the boiler plant. It will need to be hard wired into the new Gas Guard. All other equipment is being replaced. How far from the new gas guard is the existing / new circuit? It s about 150-200ft to the electrical room. 10. Is there any specific licensing requirements stipulated by the RFP? What are the licensing requirements, if any, for the monitor installation?  All equipment needs to be commissioned. Installation must meet VHA HVAC Design Manual Installation must meet ASHRAE Standard 15 Installation must meet VHA Directive 19810 Installation must meet VHA Boiler and Associated Plant Safety Device Testing Manual Seventh Edition (page 53) Certification date must be clearly labeled on all devices. Recertification need date must be indicated on all devices.