T-38 Gearbox Remanufacture

Updated 03 OCT 2024

Updated 01 OCT 2024

Contractor Question: Could you please help us get the specs listed below (or let me know who we should request them from?) -

This is for PN 14-51100-503 T-38 Accessory Drive Gearbox overhaul – specs requested are -

• C-47
• FP-68

Government Answer:  These specs can/has be provided at request.

Updated 01 OCT 2024

Contractor Question: Could you please help us get the specs listed below (or let me know who we should request them from?) -

This is for PN 14-51100-503 T-38 Accessory Drive Gearbox overhaul – specs requested are -

• HT-21
• IM-24
• MA-116      

Government Answer:  These specs can/has be provided at request.

Updated 23 SEP 2024

Contractor Question: In reviewing the market, we have found limited quantities of some of the bearings in New Surplus (NS) condition. We would not use NS bearings unless the customer specified, we should use them.

Government Answer: For bearings, new surplus is generally acceptable as long as 1. Part pedigree is solid (for example, the bearings haven’t been passed around between distributors for years and Original Manufacturer cannot be found) and 2. The bearings are no older than 10 years since manufacturing. If between 5 and 10 years, then the oil that the bearings are stored with in their packages needs to have been replaced at least once.

Updated 19 SEP 2024

• Extend the proposal due date to 07 OCT 2024. 

Updated 10 SEP 2024

• The proposal acceptance, the number of days the proposal is good for, date has been extended from 90 days to 120 days.

Contractor Question: Is the government considering giving manufacturing authority to awarded source and/or their manufacturing STS to produce sub-components of the gearboxes that DLA cannot manage, or have no active manufacturer, or have no current source of supply in the defense industrial base? 

Many of these components are very old, and designs probably outdated, so we're trying to identify a solution to fill in the gaps that already exist, and will likely grow as time goes by. 

Government Answer: From the SOW, Contractors must have their own supply chain established and maintained during the duration of the contract. Contractors will not be allowed to purchase parts from DLA, but they should have access to the approved sources.

If the awarded source desires to become an approved source for sub-components (aka receive manufacturing authority), they will need to demonstrate that they can successfully manufacture the part(s) and then become qualified and approved by the Air Force. Currently there are no gaps in approved sources for sub-components so there is no explicit need for a new source, but adding an additional source is generally favorable. Additionally, becoming an approved source would NOT be part of this contract. Becoming qualified to produce parts would be a separate process and usually contractors will fund their own efforts.

Updated 03 SEP 2024

• Contractor Question: We'd like to ask does the USG intend on procuring, or have stock of all sub-components needing replacement upon receiving inspection (during the TT&E phase) for all 20-40ea. gearbox assemblies?  In other words, will DLA supply the awarded source with these sub-components when the TT&E reports are submitted on WAWF or CAVS?
• Government Answer: The USG and DLA will not supply any sub-components for the gearbox.  The contractor will need to set up their own supply chain and supply all parts needed to remanufacture the gearbox. DLA is also unable to supply any information on suppliers or potential suppliers.

Updated 26 AUG 2024

• Contractor Question: Contractor would like to confirm that the items listed in the Notable High Expense Piece Parts per sec 14.1.8 in the SOW must be obtained from other than govt sources (i.e. DLA) in accordance with section 6.1 of the SOW”.
• Government Answer: You are correct, the SOW does state that the items listed in the Notable High Expense Piece Parts per sec 14.1.8 in the SOW must be obtained from other than govt sources (i.e., DLA) in accordance with section 6.1 of the SOW”.

Updated 21 AUG 2024

•    Offers due date extended to 20 SEP 2024, 8 AM MST
•    Add Repair Qualificaiton Requirement (RQR) to the solicitation to become a qualified source.

Original Solicitation

• This solicitation is for the remanufacture of the T-38 gearbox. 
• The government may award to more than one contractor from this solicitation.
• Award is dependent on being an approved small business qualified source.  
• Notice to Offeror(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.” (see DAFFARS MP 5332.7 (a))
• All associated solicitation documents are attached to this solicitation.  
• If you require access to the technical data associated with this solicitation, you will need to request access to the data via an email to the Contracting Specialist and Contracting Officer assigned to this requirement.