Venue for Naturalization Ceremonies, San Francisco, CA

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

This solicitation is issued as a Request for Quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Circular (FAC) [FAC#2024-07] and Homeland Security Acquisition Regulation (HSAR), current as of 07/21/2023.

The small business size standard for the set-aside is: $20.0 M.

SCHEDULE OF SERVICES:

Price Quotes shall be submitted using the attached Excel Spreadsheet (Attachment 3.5).

CLIN 0001 – Rental of a Venue to Host Naturalization Ceremonies

Contract Type: FFP – Base Year

Rental of a venue to host Naturalization Ceremonies in support of the San Francisco Field Office.

12/1/2024 – 11/30/2025

CLIN 1001 – Rental of a Venue to Host Naturalization Ceremonies

Contract Type: FFP – Option I

Rental of a venue to host Naturalization Ceremonies in support of the San Francisco Field Office.

12/1/2025 – 11/30/2026

CLIN 2001 – Rental of a Venue to Host Naturalization Ceremonies

Contract Type: FFP – Option II

Rental of a venue to host Naturalization Ceremonies in support of the San Francisco Field Office.

12/1/2026 – 11/30/2027

CLIN 3001 – Rental of a Venue to Host Naturalization Ceremonies

Contract Type: FFP – Option III

Rental of a venue to host Naturalization Ceremonies in support of the San Francisco Field Office.

12/1/2027 – 11/30/2028

CLIN 4001 – Rental of a Venue to Host Naturalization Ceremonies

Contract Type: FFP – Option IV

Rental of a venue to host Naturalization Ceremonies in support of the San Francisco Field Office.

12/1/2028 – 11/30/2029

1) Action Code – N/A

2) Date - The period of performance will be 12/1/2024 – 11/30/2029

3) Year – This is a requirement for 2024.

4) Contracting Office Zip Code – 05495

5) Product Service Code – X1AB – Lease/Rental of Conference Space and Facilities

6) Contracting Office Address – 124 Leroy Avenue, Williston, VT 05495

7) Subject – Venue to host Naturalization Ceremonies in support of the San Francisco Field Office (SFR).

8) Proposed Solicitation Number – 70SBUR25Q00000006.

9) Closing Response Date- Solicitation will close on November 6, 2024 at 1 PM ET.

10) Contact Point or Contracting Officer – See (xvi) below

11) Contract Award and Solicitation Number – Award Number: N/A; Solicitation Number:  70SBUR25Q00000006.

12) Contract Award Dollar Amount – N/A

13) Line Item Number – See (v) below

14) Contract Award Date – N/A

15) Contractor – N/A

16) Description – Provide a venue that has the capacity to host up to 3,000 individuals for Naturalization Ceremonies within a 20-mile radius from 630 Sansome Street, San Francisco, CA 94111. 

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.603, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(ii) Solicitation number 70SBUR25Q00000006 is being issued as a request for quote (RFQ).

(iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-07.

(iv) This requirement will be solicited unrestricted. The associated NAICS code is 561920 – Convention and Trade Show Organizers.

(v) This requirement is for the Rental of a venue to host monthly Naturalization Ceremonies on behalf of the San Francisco Field Office in accordance with the criteria outlined in Statement of Work.

(vi) Period of performance for the base period is 12/1/2024 – 11/30/2025, with four 12-month option periods for a maximum of 60 months. Services shall be provided in accordance with the Statement of Work.

(viii) The provision at 52.212-1, Instructions to Offerors-Commercial Items applies to this acquisition as does the addendum (Pages 21- 22 of RFQ 70SBUR25Q00000006).  

(ix) The provision at 52.212-2, Instructions to Offerors-Commercial, applies to this acquisition. The specific evaluation criteria outlined in paragraph (a) of 52.212-2 are: Venue and Price.

(x) A complete copy of the provision 52.212-3, Offeror Reps and Certifications-Commercial Items shall be included with the quote.

(xi) The clause 52.212-4, Contract Terms and Conditions- Commercial Items applies to this acquisition as does the addendum regarding Invoicing Instructions (Page 12 of RFQ 70SBUR25Q00000006).

(xii) The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders- Commercial Items applies to this acquisition as well as the additional FAR clauses cited in FAR 52.212-5: (See Pages 1-9 of RFQ 70SBUR25Q00000006).

(xiii) RFQ 70SBUR25Q00000006 is being issued with the intent to make one (1) award. Award will be based on Best Value, with the venue being more important than price. Submission of a quote constitutes affirmation of your ability to provide a venue to host Naturalization Ceremonies in accordance with the criteria outlined in the attached solicitation documents. Amendments to this solicitation will be publicized in the same manner as the initial synopsis and solicitation. The Government is requesting maximum additional discounts beyond standard commercial pricing for this the requirement. The quote shall display any discount provided by the contractor and should represent the best possible price that the contractor can provide.

In accordance with FAR 22.1009-4(a): (1) The place of performance is the venue offered by the vendor.  

Questions will be submitted to the Contract Specialist at: Marianne.Green@uscis.dhs.gov no later than 1 PM ET, Wednesday, October 30, 2024 to be considered. No telephonic questions will be answered.

(xiv) No Defense Priorities and Allocations System rating will be assigned to this solicitation or resulting contract.

(xv) To be considered for award, please provide a quote on Attachment 3.5 – Pricing Spreadsheet as part of your submission. Quotes shall be sent by email to Marianne Green, Marianne.Green@uscis.dhs.gov, with a copy to Dean.M.Seggay@uscis.dhs.gov no later than 1 PM ET, Wednesday, November 6, 2024. Quotes received after 1 PM ET on November 6, 2024 may or may not be considered at the discretion of the Contracting Officer. All emails shall adhere to size limitations of the USCIS firewall which is 10MB per email.

(xvi) For information regarding the solicitation, the Contract Specialist – Marianne Green can be reached Marianne.Green@uscis.dhs.gov and the Contracting Officer – Dean Seggay can be reached at Dean.M.Seggay@uscis.dhs.gov . Please refer to section xiii for information regarding questions.

(17) The place of performance is San Francisco, CA.

(18) Set-aside Status – None.  It will be solicited unrestricted.

ATTACHMENTS:

RFQ 70SBUR25Q00000006

Attachment 3.1 – Terms and Conditions, 23 pages

Attachment 3.2 – Statement of Work, 5 pages

Attachment 3.3 – Security – NDA, 3 pages

Attachment 3.4 – Wage Determination, 11 pages

Attachment 3.5 – Pricing Spreadsheet, 1 page