RFP USCA22R0026 for Event Management System and Virtual Event Technology Solution

This is a solicitation for an Event Management System (EMS)/Virtual Event Technology Solution and is prepared in accordance with Judiciary Guide Volume 14, § 330 Standard Competitive Contracting Procedures, for the Administrative Office of the U.S. Courts (AO).  This announcement constitutes the only solicitation and proposals are being requested.  This solicitation is unrestricted and is not set aside for small business. The Judiciary is not subject to the FAR to include small business regulation.

The AO is seeking to award an Indefinite Delivery, Indefinite Quantity (IDIQ) Contract for an EMS/virtual event technology solution to support conference and training type events accessible to users nationwide throughout the United States and the District of Columbia. The Contractor shall provide scalable cafeteria-style options to support the unique needs of each event while ensuring maximum cost efficiencies for the organization.

The attached solicitation USCA22R0026 provides details on the requirement, instructions, and evaluation criteria. The draft Task Order 0001 that the AO intends to issue as part of the award of this IDIQ is also attached.

This Request for Proposal will be conducted in a two-phase approach as follows:

• Phase 1: Solution Overview and Capability Confirmation Checklist
• Phase 2: Technical Capability, Product Demonstration, Experience / Past Performance, and Price

Offerors must pass all aspects of Phase 1 in order to receive notification to proceed to Phase 2. If an offeror is found unacceptable during Phase 1, the offeror’s submission will no longer be considered for award. The Government intends to issue down-select notifications to proceed to Phase 2 within two weeks of the conclusion of Phase 1.

Please adhere to all instructions when preparing and submitting proposals. Any questions on this solicitation are due to the Contract Specialist by 12 PM Eastern on June 30, 2022 via email only. Phase 1 proposals are due by 3:00 P.M. Eastern on July 14, 2022. No phone calls will be accepted. The following is a list of the attached documents for this solicitation:

• RFP USCA22R0026
• Attachment 1 – Pricing Spreadsheet
• Attachment 2 – Confirmation Capability Checklist
• Attachment 3 – Event Management System/Virtual Event Demonstration Script
• Attachment 4 – Past Performance Questionnaire
• Attachment 5 – Draft Task Order 0001
• Attachment 6 – RFP Questions and Answers

07/08/2022 - Issue Amendment 0001 to this solicitation RFP USCA22R0026. Amendment 0001 extends the due date for Phase 1 proposals to 3:00 P.M. Eastern, July 14, 2022, and provides responses to vendor questions. Please see Amendment 0001 and Attachment 6.

08/17/2022 - Issue Amendment 0002 to this solicitation RFP USCA22R0026. Amendment 0002 provides the due date for Phase 2 proposals and provides responses to follow-up vendor questions. Please see Amendment 0002 and updated Attachments 4 and 6. Phase 2 proposals are due by 12:00 P.M. Eastern on September 2, 2022.

09/12/2022 - Issue Amendment 0003 to this solicitation RFP USCA22R0026. Amendment 0003 provides clarification regarding the API Integrations and proposal instructions, and extends the due date for Phase 2 proposals to 3:00 P.M. Eastern on September 15, 2022. Please see Amendment 0003. *Phase 2 submissions will not be accepted from Offerors who did not submit Phase 1 proposals by the Phase 1 due date and time stated in this solicitation.*