229th CM Troutville Food Delivery FY24

1.  GENERAL INFORMATION:

A. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued. 

B. The 229th Chemical Company of the Virginia Army National Guard (VaARNG) is seeking the purchase and delivery of lunch meals during Individual Drill Training weekends (IDT). The period of delivery for these items is December 9, 2023, to September 8, 2024, in Rocky Mount, VA for base year and similar for option years. See the attached Statement of Work (SOW) for the anticipated delivery dates and meal counts.

C. The Government will award a Firm Fixed-Price Contract resulting from this Request for Quote (RFQ). The associated North American Industrial Classification System (NAICS) code for this procurement is 311991 (Perishable Food Manufacturing). The Product Service Code (PSC) is 8970 (Composite Food Packages), with a business size standard of 500 employees. This requirement is a 100% Small Business Set-Aside solicitation, and only qualified offerors may submit quotes. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2023-05, dated September 22, 2023. 

D. The Government will not pay for costs associated with the preparation of a quote in response to this combined synopsis/solicitation.

E. Payment will be made through the Wide Area Workflow (WAWF) application in accordance with DFARS clause 252.232-7006, Wide Area Workflow Payment Instructions.

F. Funds are presently not available for this contract. The Government’s obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.

G. Interested vendors agree to hold the prices in their quote firm for 90 calendar days from the date specified for the closing of this RFQ.

H. PIM 2022-02, section VIII:

NG Agency Protest Program is intended to encourage interested parties to seek resolution of their concerns with the National Guard (NG) as an Alternative Dispute Resolution forum, rather than filing a protest with the Government Accountability Office (GAO) or another external forum.

Contract award or performance is suspended during the protest to the same extent, and within the same time periods as if filed at the GAO. The NG protest decision goal is to resolve protests within 35 calendar days from filing. An agency protest may be filed with either the Contracting Officer or the NG Agency’s Protest Decision Authority, but not both, in accordance with NG protest procedures.

To be timely, the protests must be filed with the periods specified in FAR 33.103. To file a protest under the NG Agency Protest Program, the protest must request resolution under that program and be sent to the address below:

National Guard Bureau

Office of the Director of Acquisitions/ Head of Contracting Activity

ATTN: NGB-AQ-O

111 S. George Mason Dr.

Arlington, VA 22204

Email: ng.ncr.ngb-arng.mbx.ngb-task-order-ombudsman@mail.mil

All other agency-level protests should be sent to Contracting Officer Wesley Spencer Jr. II at wesley.spencer4.civ@army.mil.

2. COMMUNICATION WITH THE GOVERNMENT:

A. Questions:

Submit written questions via email ONLY to contract specialist Jennifer Schwarz at jennifer.schwarz.civ@army.mil. No phone calls will be accepted. Questions will be received until October 30, 2023, no later than 11:00 a.m. Eastern Standard Time (EST).

B. Administrative Information:

1.  Contracting Officer: Wesley Spencer Jr. II: wesley.spencer4.civ@army.mil

2.  Contract Specialist: Jennifer Schwarz: jennifer.schwarz.civ@army.mil

3. BASIS FOR AWARD: 

A. The Government intends to award to the responsive, responsible vendor whose quote is the lowest price and meets the requirements as stated in the SOW for the items requested. Base and option period pricing will be evaluated in determining lowest price. Sample meal menus and food temperature plans will be evaluated to ensure the minimum requirements of the SOW can be met. The government has sole discretion in determining whether the items meet the minimum requirements. Multiple awards will not be made.  

B. To be considered for an award, vendors shall have an active registration in the System for Award Management (SAM) at https://sam.gov. Vendors are responsible to ensure the representations and certifications in their SAM registration are accurate and current.

4. ADDENDUM to 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services

A. Addendum to FAR 52.212-1(b), Submission of offers. The offeror shall submit an electronic copy of their dated quote via e-mail to: jennifer.schwarz.civ@army.mil with the solicitation number (W912LQ-24-Q-0002) in the subject block by November 6, 2023, no later than 11:00 AM EST. Facsimile quotes will not be accepted. Vendors who do not provide all the required information with their quotes may be deemed NON-RESPONSIVE for further consideration for award. In addition to the items required by 52.212-1(b), the offeror shall complete and provide the following with their submission:

1. Signed and completed Information Sheet (Attachment 1).

2. Pricing, unit price and total amount, for all contract line-item numbers (CLINs). Vendors may submit an alternate pricing schedule. However, each requirement must be identified as a priced requirement. The alternate pricing schedule shall be clear as the government will not make any assumptions and award may be made without discussions.   

3. Sample lunch meal menu(s) for all IDT periods listed in the attached SOW.

4. Food Temperature Plan

B. Addendum to FAR 52.212-1(f), Late submissions, modifications, revisions, and withdrawal of offers. This paragraph is tailored to read as follows: Interested vendors are responsible for submitting electronic quotes by the solicitation due date and time. Quotes received after the solicitation due date and time are considered late and will be handled in accordance with FAR 52.212-1(f).

                                                                                          

Attachments:

1. Information Sheet

2. Request for Quote (RFQ)