EBO CTG ATS and Switchgear Project

Dear Prospective Offeror:

Enclosed (in the attachment section) is a Request for Proposals (RFP) for a New EBO emergency generator Embassy Branch Office – Cartagena If you would like to submit quotation, follow the instructions in Section L of the solicitation, complete the required portions of the attached document.

The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

The Embassy intends to conduct a pre-proposal conference at the site, The pre-proposal conference will be held on April 4, 2024 at 10AM (local time) at the US Embassy Branch Office located at Edificio chambacu, Cartagena - Colombia. Prospective offerors/quoters should contact the Bogota Procurement office at bogotagsocompras@state.gov by April 1, 2024 3PM for additional information or to arrange entry to the building.

Proposals are due by April 22, 4PM No proposals will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.

Your proposal must be submitted electronically to bogotagsocompras@state.gov It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MSExcel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to
separate emails with less than 30MB each.

In order for a quotation to be considered, you must also complete and submit the following:

1. SF-1442
2. Section B, Pricing
3. Section K Representations and Certifications
4. Additional information as required in Section L
5. “The Offeror should submit a completed IRS Form W-14, found at www.irs.gov/w14, to
ensure compliance with FAR 52.229-11;”]
6. Proof of SAM Registration

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Sincerely,

Jack Parker
Contracting Officer