Burlodge B-Pod Refrigeration and Heating System

Acquisition Plan Action ID:  36C262-24-AP-5429

(1)  Contracting Activity: Department of Veterans Affairs, VISN 22, 644- VA Medical Center

San Diego.

PR-IFCAP: 664-24-3-4001-0152.

(2)  Description of Action: Search of the equipment shows that the manufacture is Burlodge USA, which is a large business. The market research also indicates that this equipment can be supplied by authorized dealers which are Small Business’s: Veterans Healthcare Supply Solutions/SDVOSB/UEI TLTXKMLQEYU9 and Governmental Sales/Small Business/UEI J3M5EM9GLUW5. Burlodge provided an email of authorized distributors of their products.

Order against:     FSS Contract Number: GS-07F-049DA

Name of Proposed Contractor:

Gill Group, Inc.

Street Address:

1904 W Parkside Ln. STE 100

City, State, Zip:

Phoenix, AZ 85027-1232

Phone:

480-826-9236

Order against:     FSS Contract Number: 36F79724D0113

Name of Proposed Contractor:

Veterans Healthcare Supply Solutions (VHSS)

Street Address:

2615 Port Industrial Dr Unit 405

City, State, Zip:

Jacksonville, FL 32226

Phone:

608-843-7889

Order against:     FSS Contract Number: GS-07F-0518T

Name of Proposed Contractor:

Government Sales, LLC

Street Address:

4644 Arendell St STE A

City, State, Zip:

Morehead City, NC 28557-2759

Phone:

410-721-0468

(3)  Description of Supplies or Services:

The estimated value of the proposed action is $360,000.00

 VAMC San Diego Spinal Cord Injury Living Center is requesting the Brand Name purchase of the Burlodge B-Pod self-contained refrigeration and heating system. This is a manipulation free nesting shuttle system for transporting food trays. There are two parts to this system, first, the floor mounted base. Second, the meal Pod trolly, which connects to the floor mounted base.

When the meals are prepared and ready for the patients, the food trays are disconnected from the base station in the kitchen. The carts are then transferred to the living center, where the carts are re-attached to the same base station that is in the kitchen. There is no other manufacture that is compatible with the B-Pod System. Burlodge B-Lean system is currently installed and being used in the facilities kitchen. Since employees already using the Burlodge system, additional training would not be required. All system specifications meet the space allocations. The Burlodge system will be installed throughout the facility as part of future plans.

(4)  Identify the Authority and Supporting Rationale (see below and if applicable, a demonstration of the proposed contractor’s unique qualifications to provide the required supply or service. 

        FAR 8.405-6(a)(1)(A):  An urgent and compelling need exists and following the ordering procedures would result in unacceptable delays

        FAR 8.405-6(a)(1)(B):  Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized;

        FAR 8.405-6(a)(1)(C):  In the interest of economy and efficiency, the new work is a logical follow-on to an original Federal Supply Schedule order provided that the original order was placed in accordance with the applicable Federal Supply Schedule ordering procedures. The original order must not have been previously issued under sole source or limited source procedures.

        FAR 8.405-6(b):  Items peculiar to one manufacturer:

        A patent, copyright or proprietary data limits competition.  The proprietary data is:       

        These are “direct replacements” parts/components for existing equipment. 

        The material/service must be compatible in all aspects (form, fit and function) with existing systems presently installed/performing. 

(5)  Describe the Market Research Conducted among schedule holders and the results or a statement of the reason market research was not conducted.  VHAPM 810 was used for all of the of the market research that was conducted. Despite the existence of a few SDVOSB/VOSBs, per the Sole Source letter provided none of these vendors are authorized re-sellers of Burlodges equipment. GSA Advantage, FPDS, SBA Vet Cert, VETBiz, and SBA DSBS were used in the market research to find business’s that could offer this equipment. Using the keyword “Burlodge Pod” returned a total of 46 vendors, out of that three were SDVOSB/VOSB’s. FPDS used keyword “Dietary Food Carts” resulted in one Delivery Order and one Purchase Order. Using the NAICS Code a search in SBA Vet Cert returned 657 vendors. An additional search in VetBiz using the same NAICS resulted in 23 vendors .Using the same NAICS Code, the SBA DSBS searched and found 25 vendors. A search of the equipment shows that the manufacture Burlodge USA, is a large business. The market research also indicates that this equipment can be supplied by authorized small businesses. Burlodge provided an email with authorized distributors of their products.