D.1 Â Statement of Work
GENERAL: The Contractor shall provide all personnel, supervision, equipment, tools, parts, transportation, and other items necessary to perform maintenance and repair of automatic sliding entrance doors.
PERSONNEL: Contractor personnel must be recognizable while in the Medical Center by means of uniform or identification badge or patch. If not being escorted by VA employee service technician will be required to be VA badged.
WORK SCHEDULE: Day and time of all work performed under this contract will be coordinated with the Carpenter Shop Foreman to prevent interference with normal hospital operations. At the Contractor's convenience, and with the approval of the COR, the Contractor may work extended hours to ensure timely completion of work at the Contractor's regular hourly rate.
AVAILABILITY OF UTILITIES: Water and electricity are available at the job site and may be utilized by the contractor, at no cost, in quantities necessary to perform the work required. The contractor will be responsible for all necessary temporary connections and for disconnection of same upon completion of the work.
LOCATION OF WORK: On site work is required; however in the event that a door must be removed for repair, authorization will be obtained from the COR. The contractor will be liable for any and all loss or damage to such door sustained while in the contractor s possession.
CLEANUP: Prior to departing the commissary, the contractor will return the work area to the condition it was in prior to start of work, removing any material or debris which resulted from performing the work.
DOORS: Doors covered by this contract for maintenance and repair shall consist of all doors listed in Attachments A & B of statement of work including revolving door located at John Cochran Main Entrance. For purposes of coverage, doors will not be identified by make, model, and serial number. However, for purposes of verification of work, this information shall be included on contractor service tickets. The government will not reimburse services performed outside the dates or scope of this contract.
PREVENTIVE MAINTENANCE: Preventive maintenance (PM) consists of a complete operational check and service or repair of all automatic revolving and sliding doors to ensure they are maintained in proper operating condition according to manufacturer's recommendations. PM work shall include repairing, cleaning, lubricating, oiling, aligning, adjusting, and replacing of parts where needed, to keep doors in good serviceable condition. Minor deficiencies, under $2,500.00, or required repairs discovered during PM procedures will be brought to the attention of the COR, who will advise the contractor as to whether to complete the repairs. Major deficiencies or repairs are defined as those over $2,500.00.
SERVICE CALLS AND REPAIR PARTS: Service calls shall be made as deemed necessary by the COR to repair all automatic doors to include swing openers, sliders and revolving doors to return to normal operating condition.
Contractor shall respond to routine service calls within 4 working hours after receiving notification by the COR during normal working hours 7:00am 5:00pm and shall perform necessary service on equipment within 24 hours. Such service shall be completed during the contractor's normal duty hours.
Contractor shall respond to emergency service calls within 2 hours and perform repairs within four 4 hours of receiving the call. An emergency service call is defined as a door failure which would interrupt critical hospital operations or prevent securing of hospital property.
Prior to commencing repair work not covered under preventive maintenance, major deficiencies and emergency repairs, the Contractor will provide the COR with a written estimate. For repairs under $2,500.00 the COR shall pay with government purchase card. For repairs above $2,500.00 repairs will proceed only after a verbal notice to proceed from the Contracting Officer and/or insurance of separate task order for the unscheduled/emergency repair. The contractor will immediately notify the COR if, during work, it is anticipated that actual repair costs will exceed the estimate by more than the originally quoted amount. The Contractor shall advise the COR of any door whose repair cost estimate exceeds fair market value.
LABOR AND MATERIALS: Costs for labor and materials which are less than $500 shall be absorbed within the overhead of the loaded hourly rate, and not be invoiced separately. Labor and materials valued at greater than $500 shall be itemized and shall be broken out and invoiced to show suppler cost and markup rate separately. A copy of the supplier s purchase invoice for individual replacement parts exceeding $500 shall be provided to the Contracting Officer on request. On request, the contractor shall provide the COR the old parts removed for replacement.
COR REQUEST FOR SERVICE: COR request for service is defined as the cost charged for contractor response, and includes vehicle cost, equipment, and labor. Contractor shall not charge for additional labor time during travel to the store.
COMPLIANCE WITH ENVIRONMENTAL PROTECTION AGENCY (EPA) AND ASSOCIATED FEES: Under Executive Order 13101, the contractor shall comply with all applicable EPA guidelines and procedures during the performance of this contract. The contractor shall, without additional effort by or cost to the Government, maintain and acquire all permits in accordance with local, state, and federal regulations. The Government will assume no liability or responsibility for the Contractor s compliance or noncompliance with such responsibilities. Environmental fees associated with disposal of materials or parts in performance of maintenance and repair shall be reimbursed under the Repair Parts line item.
CALLBACK: Contractor repairs and maintenance will be inspected on completion of the work, normally within 1 day. When the inspection reveals that the door still does not operate properly, the Contractor will be notified. This shall be considered a callback and the service and service call charge shall be at the Contractor's expense, unless it is determined that the callback is due to a problem other than the initial service call. Response time for callback service shall be a maximum of 24 hours from the time the contractor is notified of the problem.
SERVICE TICKET: The contractor will furnish a completed service ticket every time repair or maintenance repair is provided. Service tickets shall list all work performed; the make, model, serial number and location of the door; and all parts used. The service ticket must also include the date and time the contractor began and completed service. A signature of the Store Director shall validate the service described on the ticket. A copy of each service ticket shall be submitted with invoicing to the payment office.
INVOICES: Contractor shall submit one additional copy of the invoice to the COR for preparation of the required receiving reports authorizing payment.
The Carpenter Shop Foreman (COR) will be the contractor s contact at the John Cochran VA Medical Center. The POC will assist and direct the contractor when scheduling inspections. All questions concerning coordination of inspection, maintenance, and repair activities while at medical center shall be directed to the Carpenter Shop Foreman.
D.2 Â Doors at the Jefferson Barracks VAMC
DOORS AT THE JEFFERSON BARRACKS VAMC
BUILDING #
LOCATION
MAKE
STANLEY #
1
2W23
STANLEY
NAÂ
1
H113 INNER
STANLEY
A185027
1
H113 OUTTER
STANLEY
A176547
1
C127 MEN'S
STANLEY
 NA
1
C126 WOMEN'S
STANLEY
A186408
1
H102
HORTON
 NA
25
OUTTER MAIN
STANLEY
 NA
25
INNER MAIN
STANLEY
 NA
23
PARKING LOT (PROS)
RECORD
 NA
23
PROS OUTSIDE 103
RECORD
 NA
23
101
RECORD
 NA
23
NORTH VESTIBULE
LCN
 NA
23
EAST VESTIBULE
LCN
 NA
55
1C117
STANLEY
A1275161
55
1C126
HORTON
 NA
55
1C126
HORTON
 NA
55
1C128
STANLEY
 NA
55
1C100
STANLEY
A1513324
55
1B108
STANLEY
A1266220
55
1B107
STANLEY
A1284143
55
C118
STANLEY
A1308376
55
C117
STANLEY
A1308378
55
1A120
STANLEY
A1331047
55
1A100B
STANLEY
A1280781
55
1A100
STANLEY
A1322038
55
1A109
STANLEY
A1338190
55
1A124B
STANLEY
A1331049
55
1A124C
STANLEY
A1324621
55
1A131
STANLEY
A1280780
55
1A132
STANLEY
A1335662
55
1A138
STANLEY
A1331042
55
C1100 OUTSIDE 1A138
STANLEY
A1335679
55
NORTHEAST TO GEN
STANLEY
A1294060
55
OUTSIDE 1A144
STANLEY
A1445871
55
1A149
STANLEY
A1341762
55
1A122
STANLEY
A1160840
55
1A121
STANLEY
A1160847
55
C119
STANLEY
A1338285
55
C119 OUTER
STANLEY
A1331035
55
C12 FRONT N INNER
STANLEY
A1327881
55
C11 FRONT N OUTER
STANLEY
A1307024
55
REVOLVER
BOON EDAM
A1042699
55
C11 FRONT S OUTER
STANLEY
A1334183
55
C12 FRONT S INNER
STANLEY
A1327877
55
C19
STANLEY
A1328314
55
3C100
STANLEY
A1160801
55
3C101
STANLEY
A1157960
55
3C111
STANLEY
A1160091
55
3C115
STANLEY
A1160089
55
3C123
STANLEY
A1133817
55
3C125
STANLEY
A1133821
55
3C144
STANLEY
A1133820
55
3C157
STANLEY
A1134973
55
C321
STANLEY
A1265150
55
3C130
STANLEY
A1284108
55
3C132
STANLEY
A1160088
55
3C131
STANLEY
A1134956
55
3B102
STANLEY
A1160087
55
3B101
STANLEY
A1134960
55
3A162
STANLEY
A1134958
55
3A160
STANLEY
A1134963
55
3A148
STANLEY
A1134957
55
3A137
STANLEY
A1334965
55
3A114
STANLEY
A1160086
55
3A124
STANLEY
A1134961
55
C39
STANLEY
A1274206
55
3A106
STANLEY
 NAÂ
55
3A107
STANLEY
A1160094
55
3A105
STANLEY
A1253863
55
2C100
STANLEY
A1265332
55
OUTSIDE 2C103
STANLEY
A1637581
55
2C106
STANLEY
A1134971
55
ACROSS FROM 2C107
STANLEY (SLIDER)
A1449007
55
2C109
STANLEY
A1026261
55
2C133
STANLEY
 NAÂ
55
2C134
STANLEY
A1026264
55
2C139
STANLEY
A1137544
55
2C154
STANLEY
A1136670
55
2C124
STANLEY
A1265339
55
2B102
STANLEY
A1136614
55
2B103
STANLEY
A1136615
55
2A165
STANLEY
A1334964
55
2A164
STANLEY
A1136672
55
2A147
STANLEY
A1133818
55
2A125
STANLEY
A1026263
55
2A115
STANLEY
A1133825
55
2A109
STANLEY
A1133819
55
2A100
STANLEY
A1134959
55
2A101
STANLEY
A1160095
55
2A102
STANLEY
A1542626
55
1C115
STANLEY
A1273291
2
214 MEN'S
STANLEY
A1697448
2
215 WOMEN'S
STANLEY
A1710734
3
VESTIBULE
STANLEY
A598813
56
3A125 WOMEN'S
STANLEY
A958077
56
3A126 MEN'S
STANLEY
A958045
56
2A124 WOMEN'S
STANLEY
A993627
56
2A125 MEN'S
STANLEY
 NAÂ
56
1A106 WOMEN'S
STANLEY
A993658
56
1A105 MEN'S
STANLEY
A993654
56
INNER REAR PATIO
STANLEY
A992442
56
OUTER REAR PATIO
STANLEY
A992430
56
1B111
STANLEY
A993623
56
1B108
STANLEY
 NAÂ
56
C101
STANLEY
A1014361
56
FRONT PATIO
STANLEY
A992436
56
MEDICAL MEDIA
STANLEY
A1014362
56
CB13
STANLEY
A970220
56
BB128
STANLEY
A993632
56
BB127
STANLEY
 NAÂ
56
BA103
STANLEY
A1016774
56
BA109
STANLEY
A1019233
56
BA100 WOMEN'S
STANLEY
A993624
56
BA101 MEN'S
STANLEY
 NAÂ
Near 56Â
SLIDER TOWARDS 56
STANLEY
A036555
 Docking Door
SLIDER LOADING DOCK
STANLEY
A1416667
24
CANTEEN MAIN
STANLEY
A018570
54
C140 POOL NORTH
TUCKER
 NA
54
C141 DOUBLE WEST
TUCKER
 NA
54
C141 DOUBLE EAST
TUCKER
 NA
54
BA102 BOWLING ALLY
TORMAX
 NA
54
BB119
TUCKER
 NA
54
BB1
TUCKER
 NA
54
CB11.1
TUCKER
A1515667
54
CB12.1
TUCKER
 NAÂ
53
GS27 WEST
STANLEY
A1296605
53
GS27 EAST
DETEX
 NA
53
H003
HORTON
 NA
18
VESTIBULE EXTERIOR
STANLEY
A035590
18
VESTIBULE INTERIOR
KM
 NA
18
3RD FLOOR ELEVATOR
KM
 NA
18
H301
RECORD
 NA
18
H303
RECORD
 NA
18
H304
Â
 NA
18
200 ELEVATOR LOBBY
KM
 NA
18
H204
RECORD
 NA
18
H210
RECORD
 NA
18
100 ELEVATOR LOBBY
KM
 NA
18
H101
RECORD
 NA
2
ENTRANCE
RECORD
A883326
2
127 MEN'S
STANLEY
A1687661
2
128 WOMEN'S
STANLEY
A1694575
2
131
STANLEY
A1694598
2
1ST FLOOR NORTH
STANLEY
A1687035
53
H206
RECORD
 NA
53
H105A
STANLEY
 NA
53
1S05 INNER
STANLEY
 NA
53
1S07
STANLEY
 NA
53
1S058 OUTER
TORMAX
A1526160
53
1S09
STANLEY
 NA
53
H105B
TUCKER
 NA
54
C15 GOING OUT
TUCKER
A1332587
54
C14
TUCKER
 NA
54
C11 INNER
TUCKER
 NA
54
C11 REVOLVER
BOON EDAM
 NA
54
C11 OUTER
TUCKER
 NA
54
1A101
TUCKER
 NA
54
1A100
TUCKER
 NA
54
1A112
TUCKER
 NA
54
1A113
TUCKER
 NA
54
1B100 CHAPEL MAIN
TUCKER
 NA
54
1B106
TUCKER
 NA
54
1B108
TUCKER
 NA
54
1B119
TUCKER
 NA
54
1B120
TUCKER
 NA
54
1A137
TUCKER
 NA
54
C139
TUCKER
 NA
54
1A141
TUCKER
 NA
54
1A142
TUCKER
 NA
54
1A143
TUCKER
 NA
51T TUNNEL
DOOR FROM TUNNEL
RECORD
A1515659
51T
C101 FRONT
RECORD
 NA
60
LOADING DOCK
STANLEY
 NA
60
H101
STANLEY
A1501167
60
H103
STANLEY
A1418728
60T
MAIN DOOR
RECORD
 NA
53T
MAIN DOOR
RECORD
 NA
51
ACROSS FROM 1A143
STANLEY
A044891
51
1 E 103
DETEX
 NA
51
1 E 102
STANLEY
 NA
51
MAIN ENTRANCE
STANLEY
A1334784
51
WEST COURTYARD
STANLEY
A093624
51
AMBULANCE BAY
STANLEY
 NA
58
147
NORTON (?)
 NA
58
146
NORTON (?)
 NA
58
NORTH INNER
DETEX
 NA
58
NORTH OUTER
DETEX
 NA
58
SOUTH INNER
DETEX
 NA
58
SOUTH OUTER
DETEX
 NA
52
2S23
RECORD
 NA
52
2S41
NORTON
 NA
52
2N96
RECORD
 NA
52
1S59
DORMA KABA
 NA
52
1S50A
RECORD
A1334788
52
1S45
RECORD
 NA
52
1S30A
DORMA KABA
 NA
52
1S26A
DORMA KABA
 NA
52
1S22A
RECORD
A1332660
52
1S20A
DORMA KABA
 NAÂ
52
1S18A
RECORD
A1334787
52
1S17A
RECORD
A1334786
52
1S07 MEN'S
NORTON
 NAÂ
52
1S04 WOMEN'S
STANLEY
A1515512
52
1S01 OUTER
STANLEY
A1044343
52
1S01A INNER
STANLEY
A1334779
52
1N112
DC CONTROLS
 NA
52
1N110A
DORMA KABA
 NA
52
1N103A
DORMA KABA
 NA
52
1N102A
HORTON
A1334772
52
1N101A
HORTON
NAÂ
52
1N100A
STANLEY
A1334774
52
1N99A
HORTON
A1334773
52
1N79A
DORMA KABA
 NAÂ
52
1N92A
HORTON
A1334790
52
1N83A
DORMA KABA
 NA
52
1N82
DORMA KABA
 NA
52 - 54
OVERPASS
TUCKER
A1330466
52
1N81
STANLEY
A1430801
52
1N80A
HORTON
A1334775
52
1N78A
HORTON
A1334776
52
1N74
HORTON
 NAÂ
52
1N68
HORTON
A1334777
52
GN29A
STANLEY
A005408
52
GN57
STANLEY
  NA
52
GN57A
DOR-O-MATIC
A1498333
57
1A104
DORMA KABA
 NA
57
1A100
DORMA KABA
 NA
57
1A106
DORMA KABA
 NA
57
C11
DORMA KABA
 NA
57
C11 OUTER
DORMA KABA
 NA
57
1B135
DORMA KABA
 NA
57
1C105
DORMA KABA
 NA
57
1C101
DORMA KABA
 NA
57
1C104.3
DORMA KABA
A1520925
57
1C104.3
DORMA KABA
 NA
57
1B138F
DORMA KABA
 NA
57
1B138B
DORMA KABA
 NA
57
1B138
DORMA KABA
 NA
57
1B126
DORMA KABA
 NA
57
1B127
DORMA KABA
 NA
57
1A105
DORMA KABA
 NA
57
1A107
DORMA KABA
 NA
57
DOUBLE TO TUNNEL
DORMA KABA
 NA
D.3 Â Doors at the John Cochran VAMC
DOORS AT THE JOHN COCHRAN VAMC
BUILDING #
LOCATION
MAKE
STANLEY #
1
H902
Stanley
A1640418
1
A942
Record
A1334792
1
A936B
Record
A1334791
1
A820
Record
A1334794
1
A823
Norton
A1334795
1
A835
Gyrotech
A1334797
1
A857
Stanley
A069126
1
A858
Stanley
A432130
1
A893
Record
A1048407
1
H810
Stanley
A1334796
1
A742
Stanley
N/A
1
A742C
Gyrotech
A1048423
1
B732
Stanley
N/A
1
B732a
Stanley
N/A
1
H710
Detex
A1334798
1
B717
Stanley
N/A
1
B712
Stanley
N/A
1
B710
Stanley
N/A
1
B709
Stanley
N/A
1
B706
Stanley
N/A
1
B704
Stanley
N/A
1
H603
Record ?
A1334799
1
B605
Stanley
A1520931
1
B632
Gyrotech
A1526177
1
C616
Gyrotech
A1334802
1
C620
Record
A1311121
1
C631
Gyrotech
A1321123
1
C632
Gyrotech
A1334801
1
H612
Record
N/A
1
H614
DOM
N/A
1
H508
Stanley
A769348
1
A525
Gyrotech
A1321133
1
A578
DI Tech
A1321132
1
B521
Stanley
N/A
1
B508
Stanley
A769303
1
B508C
Stanley
A1321131
1
H510
Stanley
N/A
1
B509
Stanley
N/A
1
B510
Stanley
A769353
1
B515
Stanley
A769347
1
B516
Stanley
A769349
1
C510
Record
N/A
1
C512
Doromatic
A1321127
1
C513
Doromatic
A1321128
1
C514
Doromatic
A1321126
1
B521
Stanley
N/A
1
B523
Stanley
A769304
1
B524
Stanley
N/A
1
B525
Stanley
A769345
1
B526
Stanley
A769351
1
B529
Stanley
A741750
1
B530
Stanley
A741749
1
H407
Stanley
A1273091
1
H408 4B
Stanley
A940792
1
H408 PREOP
Stanley
A985208
1
A439
Stanley
A988748
1
H410 4B Restricted
Stanley
N/A
1
B452
Stanley
A847824
1
B449
Stanley
N/A
1
B447
Stanley
N/A
1
B445
Stanley
N/A
1
B443
Stanley
N/A
1
B452
Stanley
N/A
1
B412
Stanley
A1321143
1
A454
gyrotech
N/A
1
A456
Stanley
N/A
1
A452
Stanley
N/A
1
A457
Stanley
N/A
1
A444
Stanley
A1048440
1
H416/ rear
Stanley
N/A
1
H415/main
Stanley
N/A
1
C416
Stanley
A1280783
1
C417
Stanley
A1287778
1
C418
Stanley
A1258225
1
C425
Stanley
A1287789
1
C437
Stanley
A926911
1
C438
Stanley
A926919
1
H418
Stanley
N/A
1
H416
Stanley
N/A
1
H425
Stanley
N/A
1
H303
Besam
A1321144
1
H304 PT/OT
Stanley
N/A
1
A354
Besam
A1048430
1
B302
Record
A1048432
1
H201
Stanley
A1520929
1
A205
Record
A1048432
1
A210a
Besam
A1048433
1
A230
Besam
A1321149
1
A260
Record
A1321151
1
A261
Record
A1321152
1
A264
Record
A1321150
1
B200
Stanley
A1489577
1
H219/echo
Stanley
A1497729
1
H217/B243
Besam
A1520930
1
B245
Horton
A1321147
1
B246
Horton
A1321148
1
H220
Gyrotech
N/A
1
H228
Stanley
A247174
1
H100a
Stanley
A1435269
1
H100B
Stanley
A1435267
1
H125/ambulance bay
Stanley
A1307485
1
H125/ambulance bay
Stanley
A244881
1
H125/bifold
Dorma
N/A
1
H126/C111b
Record
N/A
1
H125/Security
Record
N/A
1
E123
Stanley
N/A
1
H126/ER Main/entry
Stanley
N/A
1
S107
Stanley
N/A
1
C115
Dorma
N/A
1
C118
Dorma
N/A
1
C146
Record
N/A
1
B111
Detex
N/A
1
B122
Detex
N/A
1
B122a
Record
N/A
1
B124
Recoed
N/A
1
B125
Record
N/A
1
B146
Stanley
AA385738
1
A117
Record
N/A
1
A173
Record
N/A
1
A174
Record
N/A
1
A101A
Stanley
N/A
1
A101B
Stanley
N/A
1
A100/Man door
Record
N/A
1
A100/Revolver
Besam
N/A
1
H140
Stanley
N/A
1
H142
Stanley
N/A
1
H141
Stanley
N/A
1
H131
Stanley
N/A
1
H010/Ext
Stanley
A16108171
1
H010/inner
Stanley
N/A
1
A023
Stanley
N/A
1
B021b
Horton
N/A
1
A001g
Detex
N/A
1
A029
Stanley
N/A
1
A009a
Gyrotech
N/A
1
A007/in
Stanley
N/A
1
A007/out
Stanley
N/A
1
A011
Record
N/A
1
H012
Record
N/A
1
A015
Record
N/A
1
DB32
Record
N/A
1
DB01
Stanley
N/A
1
H020/int.
Dorma
A1307488
1
H020/ext.
Dorma
A1307487
1
H024/ext.
Stanley
A095907
1
H024/int.
Stanley
N/A
2
H104
Stanley
N/A
2
19
Stanley
N/A