Colombia - Radio Spare Parts and Components

Sources Sought:  19INLE24I0001 INL Colombia Spare Parts for Radio System
(PCS: 5985 NAICS: 334220)

                               

The Department of State, Bureau of International Narcotics and Law Enforcement Affairs (INL) Colombia is conducting market research to determine the degree of interest, expertise, and capability to provide spare parts for the maintenance of the radio system in support of the Colombian National Police (CNP). The equipment sought in the Statement of Work will support the following objectives of the CNP:

• Repair of portable radios
• Increase equipment capacity.
• Maintenance costs decrease.
• Reduce maintenance times.

This Sources Sought notice is issued for planning purpose only, and does not constitute a solicitation for proposals, offers, bids, and/or quotes. This is not an announcement of a forthcoming solicitation, or confirmation that the Government will contract for the items contained in the Sources Sought, nor is any commitment on the part of the Government to award a contract implied. Responses to this notice will assist the Government in identifying potential sources in determining if a Service-Disabled Veteran Owned Small Business (SDVOSB), Small Disadvantaged Businesses 8(a), Historically Underutilized Business Zone Small Business (HUBZone), or Women-Owned Small Business (WOSB) set-aside of the solicitation is appropriate, and in determining whether this approach to securing contracting support is practicable. The government also seeks input form industry as to reasonable delivery timelines for the procurement and delivery of said equipment.

Respondents are advised that the Government will not pay for any information or administrative cost incurred in response to this Sources Sought. Responses to this notice will not be returned.

The following information is requested in this RFI/Sources Sought:

1.  Company name, point of contact, phone number, and address;

2.  UEI Number and CAGE Code;

3.  Interest in nature of participation [e.g., prime contractor, teaming partner, primary subcontractor];

4.  SDVOSB/HUBZONE/8(a)/WOSB certification;

5.  Statement of capabilities in providing provide servers, storage, memory, switching, licensing, and installation services and technical support indicating that the vendor can perform the requirements as stated.

6.  Examples of relevant past performance.

7. Reasonable expectations for delivery timelines

8. Questions, clarifications and/or recommendations to INL to inform a subsequent Notice of Funding Opportunity.

Interested contractors may provide the above information via e-mail to the addresses listed below. Information submitted must be in sufficient detail as to allow for a thorough government review of firm's interest and capabilities. This information is due no later than Monday, November 27, 2023 at 12:00 PM EST.

Primary Point of Contact:

Michele Coccovizzo
Senior Contract Support Specialist
CoccovizzoML@state.gov

Scope Of Work

INL Colombia requires a contractor to provide brand name Motorola applicable equipment and parts as specified in the attached ANNEX A.  All equipment/parts must be new and the vendor must be an authorized reseller of the Motorola parts and equipment.

Delivery

The provider will ensure proper delivery of all material from point of origin through delivery site at:

Goldbelt Security, LLC
1567 NW 82ND AVE
DORAL, FL 33126- Miami – United States
POC: Mr. Richard Issa
Phone Number: 786 486 8848

The Contractor shall properly pack and consolidate the entire shipment to prevent damage, loss and/or misdirection.  Upon notification, the contractor shall replace any items lost or damaged during shipment. Partial shipments are not allowed unless approved in writing by the Contracting Officer.

The items acquired through this contract will be donated to the government of Colombia, Colombian National police.  In addition to ensuring that all items are prepared for safe shipment, the contractor shall include all the necessary export approvals, required material data safety sheets, licenses, and paperwork.  One copy of the packing list and commercial invoice must accompany the shipment, attached to the outside of the “lead” or number one box/carton/package, or individually attached to the outside of each box/carton/package.  The packing list shall include, at a minimum: description, brand name, serial number (if any), and quantities.

Warranty

Unless otherwise stated in the attached Annex A, the equipment delvered shall have a 12-month warranty from date of delivery and supported locally through a manufacturer authorized representative. If CNP-DIRAN or INL have a warranty claim for defective items or if a device (s) requires reset, it shall be done at the authorized maintenance site at no cost to INL. Every warranty request and determination shall be agreed to and resolved between INL/CNP and the contractor. Contractor shall consult with INL to establish the level of warranty response for each issue.

Customs Clearance and Tax Exemptions

If applicable, the U.S. Government will assist the Contractor in obtaining customs clearance and tax exemption certificates from the Government of Colombia.

Inspection and Acceptance

The designated COR will also inspect items received to verify compliance with this SOW. Designated COR will formally accept the equipment once verification is completed, and a determination is made that the system is fully operational at the site of destination of the equipment: The Colombian National Police Complex.

Period of Performance

The offeror must be able to make full delivery within 90 calendar days of contract award or formal notification to proceed from the Contraction Officer; determination of delivery will be based on weather factors, safety and site readiness.

Contract Type

A firm-fixed price, single award purchase order is being considered, with defined quantities of required commodities and/or services. In such case, no additional sums shall be payable on account of any escalation in the cost of materials, equipment, or labor, or because of the Contractor’s failure to properly estimate or accurately predict these prices or difficulty of achieving the results required by this contract. Nor shall the delivery order price be adjusted on account of fluctuations in the currency exchange rates. Related travel cost, if applicable, would be reimbursed in accordance with Federal Travel Regulations.

Contractor personnel assigned to this project may be subject to security screening by the US Embassy Regional Security Officer (RSO and/or Government of Colombia).  In the event a contractor or subcontractor employee does not pass the required security screening, the contractor shall immediately provide a replacement at no additional cost to the Government.

Delivery Points of Contact

TBD